Chapter One –General Information (Cont.)
1.4 Term of Office Any commission or committee member appointed by a Councilmember serves at the pleasure of that Councilmember for a term expiring upon the expiration of the Councilmember’s term. Terms of office for at-large appointees are typically two years but may vary by committee. A commission or committee member may also resign from office for various reasons or be replaced by their appointing Councilmember prior to the expiration of his or her term. The term of office for members of a task force is generally for the life of the task force and/or when assigned task(s) have been completed to the satisfaction of the City Council. 1.5 Authorizing Documents The City Council approves the formation, composition, and responsibilities of all advisory bodies. Some advisory bodies, such as the Planning Commission, have responsibilities under State law. All advisory bodies operate under City Council auspices and are responsible to the City Council for compliance with their respective bylaws, the City Charter, City Council policies, the Municipal Code, the Zoning Code, and the Brown Act (Open Meeting Laws), among other regulations. 1.6 Bylaws Generally, commission and committee operations, procedures, and duties are established in adopted bylaws. Bylaws are reviewed by the City Attorney and require formal approval by the City Council. Bylaws or policies for each commission and committee whose members include public appointees are provided in the Appendices J through X. 1.7 Meeting Times City commissions and committees meet on a regular basis, generally once or twice per month, or unless otherwise stated. Meetings are open to the public. The calling of a special meeting, or the cancellation of any regular meeting, must be coordinated between the Chairperson and staff, and shall be subject to notice under the Brown Act and City Council Policies/Procedures. Commission and committee members must also be notified in advance of the canceling or scheduling of meetings. Refer to Chapter Three for information regarding noticing requirements and meeting protocol. 1.8 Meetings A majority of the members of a commission or committee constitute a quorum, unless otherwise stated in the bylaws. No business may be transacted without a quorum. A member who is unable to attend a meeting is responsible for notifying the Chairperson and/or staff at the earliest possible time.
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