Chapter Six –Public Records / Media Relations (Cont.)
The general rule for public officials and staff is to always be cautious and consider what you say, write, or email because it may become part of the public record. It is very common to receive a request under the California Public Records Act or a subpoena asking for specific public records, including email on a variety of topics. Email, voicemail, text messaging, correspondence, other forms of communication and casual conversations are powerful tools and necessary in the workplace; however, it is important to be aware that in the public work environment, email and text message communications may be subject to public disclosure. 6.2 Media 6.2.1 Press Releases The City’s Communications & Engagement Department regularly issues press releases on a variety of City projects, programs, special events, and issues affecting the City. In addition, the department issues media advisories to the City Council advising them of contact with the media on specific topics and potential stories. 6.2.2 Irvine Community Television (ICTV) / Electronic Bulletin Board Service Irvine Community Television (ICTV) is a 24/7 government access channel programmed and operated by the Communications & Engagement Department and is currently available to COX Cable subscribers in Irvine on channel 30, AT&T U-verse Channel 99, and via web streaming on the City’s website. The station serves the citizens of Irvine by providing accurate and timely information about local issues, activities and events and serves as a forum for ongoing communication and accessibility of municipal government to residents. The City offers a graphic video Bulletin Board service that airs when video programming is not aired. The bulletin board is also managed by the Communications & Engagement Department. It is offered as a free public service to promote the following:
• City programs, services, employment opportunities and projects; • Contact information for City and relevant government offices; • Schedule for ICTV programming; • Information about events sponsored or co-sponsored by the City of Irvine; • Information about events and programming of interest to residents of Irvine from authorized agencies and organizations
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