participating Tribes. The licensee must notify, by telephone or other means, a responsible individual in the office of the governor, or in the office of the governor’s designee, and in the office of the Tribal official, or in the office of the Tribal official’s designee, about the schedule change and shall inform that individual of the number of hours of advance or delay relative to the written schedule previously furnished. In addition, the licensee must notify the NRC Headquarters Operations Center by telephone at the phone numbers listed in Appendix A to 10 CFR Part 73. SGI notifications must be made by secure telephone. If a shipment is cancelled after the advance notifications have been made, 10 CFR 73.37(b)(2)(v) requires that the licensee send a cancellation notice to the governor of each State, or to the governor’s designee, and to each Tribal official or to the Tribal official’s designee previously notified. The cancellation notice must also be sent to the NRC’s Director, Division of Security Policy, Office of Nuclear Security and Incident Response. To avoid situations in which State and Tribal resources are committed unnecessarily, the notice should be transmitted as soon as possible after the decision has been made to cancel the shipment. The licensee shall state in the notice that it is a cancellation and identify the advance notification being canceled. While a telephone call is the preferred method of communicating a notice of cancellation, the licensee must ensure that the notice does not contain SGI. As required in 10 CFR 73.22, an NRC-approved secure electronic device, such as a facsimile or secure telephone must be used if the notice contains SGI (e.g., detailed information related to rescheduling the shipment). Section 73.37(f) requires the licensee that made the arrangements for the SNF shipment to immediately conduct an investigation, in coordination with the receiving licensee, when a shipment is lost or unaccounted for after the designated no-later-than arrival time in the advance notification (i.e., the estimated arrival time). While the investigation is ongoing, all information about the investigation shall be protected against unauthorized disclosure as required by10 CFR 73.21 and 10 CFR 73.22. Once the investigation is complete, the records shall be designated and managed in accordance with these regulations. 2.4. Communications 2.4.1. Movement Control Centers Section 73.37(b)(3) requires the licensee to establish a movement control center that is continuously staffed (24 hours a day, 7 days a week) by at least one individual with the authority to coordinate physical protection activities during the active shipment. This individual(s) is responsible for monitoring the progress of the SNF shipment to ensure its continued integrity and to notify the appropriate agencies in accordance with 10 CFR 73.71, “Reporting of Safeguards Events,” should such an event arise. As required by Section 73.37(b)(3)(v)(B), the licensee shall develop, maintain, revise, and implement written procedures that document the duties of the movement control center personnel. The movement control center operator should maintain a record of the status reports received for inclusion in the shipment log (see Section 2.7 of this document). The operator also should maintain a record of any deviation from the planned shipment itinerary, any significant incidents that occur, and reports made to the NRC and others. The operator should have a copy readily available of the route data for the shipment and should request assistance from the LLEA in whose jurisdiction the shipment is believed to be located if the transport does not report in on schedule or cannot be contacted, or if a request for assistance is received from the shipment escorts. (Escort procedures should require escorts to request LLEA assistance directly in cases when it is operationally feasible to do so.) The movement control center should be able to
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