Project Documentation and Financial Management • Prepare and maintain comprehensive project documentation including a Project Execution Plan and Project Works Files throughout the life of each project and ensure that an auditable trail is always available. • Adhere to the Estates Project Management Procedures. • Ensure that the required commissioning and handover documentation is prepared; and presented on time and on completion of each project, including Operation and Maintenance Manuals, As-Built drawings, Log Books, Asset Registers and User Guides. • Establish financial management procedures for all projects, in line with University Project Management Procedures. • Take full responsibility for the management of the project budget and ensure that all work is undertaken within the agreed budget. • Have a professional standard of business writing appropriate for a senior audience. Communication and Reporting • Ensure that all stakeholders, client groups and external bodies associated with each project are consulted with as necessary during the course of the project and kept up to date as appropriate. • Produce and provide detailed regular project reports to the Senior Management Team and Project Steering Groups detailing the status of progress, costs and quality standards as measured against the agreed objectives. • Represent the Head of Projects as necessary internally and externally, to report on progress. • Be a confident communicator which will involve chairing meetings, taking an active role in project debate.
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