ASSOCIATE DIRECTOR OF COST AND CONTROL CANDIDATE INFORMATION PACK
Executive Summary
King’s College London is rated among the world’s top universities and ranked sixth in the UK for the quality and quantity of its research activity. Since its foundation in 1829 King’s has defined itself in terms of its service to society, and it now has some 29,000 students and more than 8,000 staff members. King’s Strategic Vision 2029, will take the University to its 200th birthday, and has pledged that its staff and students will continue to help make the world a better place. The Associate Director of Cost and Control will join our Real Estate Development Team to take the lead role in ensuring that King’s achieves an exceptionally high level of value from its continued investment across its real estate portfolio. We are seeking an individual with experience in a cost and commercial management role in a relevant context and with a proven track record for ensuring value for money from large scale real estate development programmes.
CONTENTS
Exec Summary About the Estates & Facilities Directorate About the Estates Planning & Development Team Capital Development Framework Job Description Benefits How to Apply
Over
1829
185,000 6 th
The foundation of King’s
alumni across the world
in the world for research ‘power’ (2021 Research Excellence Framework)
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About the Estates & Facilities Directorate
Kings’ Directorate of Estates and Facilities is a key enabler of the University’s strategic vision 2029 and we have created a strategy which demonstrates our intent and sets out how the Estates and Facilities team will support the ambition of the University’s strategic vision. Our philosophy has been developed using the guiding Principles outlined in vision 2029; we have worked with our academic and research colleagues and our students so that we can ensure that the communities we serve are at the very heart of the directorates work. We know that everyone in Kings interacts with our physical assets and relies upon our service delivery, therefore they need to be:
• • • • • •
Seamless
To work
Sustainable and safe
Enabling
Support work and learning and;
Enable growth
As King’s continues to mature and grow the task of developing, maintaining, managing and driving value from our physical infrastructure will become more complex. The Estates & Facilities strategy holds together our vision and ensures we can measurably improve the learning and working experience of our students, staff and partners. Meeting our aims will not be without its challenges. Operating in central London means that King’s has some unique challenges ahead with an ambition to grow student numbers and the level of research we undertake. This means we will need to make wise choices about where we focus our efforts and resources.
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Estates Planning & Development Team
The Estate
The Estates Planning and Development team are the dedicated team delivering the major capital projects for the University. These are predominantly new buildings, refurbishment and alteration projects across the University’s campuses. The Estates Planning and Development team is an in-house team of design and construction project professionals, focused on the delivery of construction led projects, masterplanning and property development. The project portfolio is hugely varied in type and scale, generally ranging from £500k to tens of millions; encapsulating small refurbishments, developing new or refurbishing whole buildings. They also deliver a multitude of facilities in support of our goals, whether they be educational and collaboration space, office, residential, life sciences, healthcare, or scientific and engineering research. The Estates Planning and Development team also work with the broader directorate to ensure projects support the university’s goals for long-term sustainability and inclusion, for the benefit of staff and students, for the wider community, both locally and internationally. We are currently embarking on master-planning across our campus sites which will support the future development strategy of the university and generate a programme of estate renewal through capital delivery.
Kings has five campuses in central London consisting of more than 100 buildings ranging in age from the 1780’s to the current day. Many are listed and of great architectural significance. The campuses house a diversity of spaces, including teaching and learning environments, cutting edge research facilities, chapels, cafes and restaurants, gyms and student residences.
To learn more about our estate, you can view further information here.
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Capital Development Framework
The following list summarises recent, current and imminent capital projects in our pipeline. It is not exhaustive but shows the breadth and diversity of projects in which successful candidates could be involved.
Recent Completion
• CRF 3T MRI Replacement (c. £1.5m works) • Biomedical Engineering and Imaging Sciences 5-year Pipeline • South West Wing (c £90m works) • Teaching and learning environments (c. £10m works) • Campus futures (c. 10m works) • King’s Interdisciplinary Science (c. £30m works) Masterplanning We have recently undertaken a master planning exercise focussed on our Strand and Waterloo campuses to best understand our existing buildings and infrastructure to ensure they are being used efficiently. This process also explored how we can best improve our estate in the future to continue to deliver world-leading learning, research and working environments in the heart of London. Working collaboratively with our NHS Trust partners, we are now preparing for the development of strategic masterplans for our health and life science campuses, and with commercial developers and investors in the growth of the SC1 innovation district.
• MAISI Clean Room (£2.7m works) • FreeMax MRI (£0.9m works) • James Black Centre BSU • Gene Vector Therapy Facility (£3.2m works) • Quadrangle (Quad) Redevelopment (£50m works)
Current Projects (Not Exhaustive)
• Pears Maudsley CYP – Research Infrastructure (£3.4m works) • LIHE (collaborative research building) – (£25m works) • Rayne 3T MRI Upgrade (£1m works) • Foetus-to-Five MRI and VR Play Suite (£1.6m works) • PET Centre Replacement Programme • AAV GMP manufacturing facility (£4.5m works) • FoDOCS Lab Upgrades (£3.4m works)
• IoPPN Lifecyle (c. £5m works) • WoHL Upgrades (£0.6m works)
Known Pipeline • Block 9 Redevelopment Phase 1 • Sleep Centre expansion at the KCH
Clinical Research Facility (CRF) (c. 1.5m works)
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Job Description
Job title:
Associate Director Real Estate Development – Cost Control & Procedural Compliance
Department:
Estates & Facilities
Salary:
Grade ALC6, £80,000 - £90,000 per annum inclusive of London Weighting Allowance per annum
Hours:
Full time
Contract: Campus:
Permanent
Guy’s Campus – Lavington Street
Reporting to the Director of Real Estate Development, the Associate Director of Real Estate Development – Cost Control & Procedural Compliance - will lead a team of Senior Professionals and Project Managers in the delivery of major capital, estate improvement projects and development schemes for the University’s Health Schools across a diverse estate portfolio. The post will be based within the Estate Planning & Development Team at Lavington Street (Guy’s Campus) however it is a requirement of employment that the post holder be prepared to work at any additional or different location owned or served by the College either on an ongoing or temporary basis. The post holder will be required to travel regularly between the main site base and other College premises. The role will require sensitive and collaborative leadership, working closely with stakeholders, to effectively establish, manage and maintain positive working relationships, both internally and externally, to achieve the King’s Strategic Vision 2029.
and internal Faculties, Divisions and Departments to ensure that Estates projects are consistent with institutional strategy, local plans and operational requirements. 2. Support the Director of Real Estate Development in the early stages of project development, generally taking the cost and contract lead at Feasibility for and during Business Case approval process. 3. Support Associate Directors to lead, manage and coordinate the delivery of major projects or a programme of projects from inception, design, construction, mobilisation and post project reviews to agreed specifications, achieving time, cost, quality parameters and full compliance with health, safety, statutory and environmental obligations and best practice. 4. Ensure all projects represent best value for money for KCL and that appropriate and effective risk management, corporate governance and audit controls are in place. 5. Ensure full and transparent reporting, inter alia, to meet the requirements of governance/ committee procedures, financial regulations etc. working closely with the Portfolio Services team, internal and external auditors and wider partners for consistent project/programme reporting.
6. Support Associate Directors for Arts & Sciences and Health in ensuring a consistent approach to capital project delivery. Lead the procurement of framework designers, consultants and contractors as necessary to develop, design and deliver projects efficiently, including the management of framework consultants and contractors and reporting of supplier performance. Develop and proactively manage framework consultants and contractors as an integral part of the Estates delivery team. 7. Establish and maintain a manual of standard project management processes (the “PM Handbook”), and support the Associate Directors for Arts & Sciences and Health in ensuring that Project Management staff adhere to them, including periodic audits at key process gateways. Produce and present guidance on the implementation of the PM Handbook to PM staff, project boards and other stakeholders in a simple and accessible way. 8. Review and develop the systems and processes to deliver the programme of capital projects in support of achieving business needs. 9. Drive a zero tolerance safety culture across the team and with all suppliers to secure delivery of a safe, healthy and secure environment for students, staff and visitors.
Principal accountabilities • Be the cost and contract specialist for estate development activities across the entirety of the KCL estate portfolio, with oversight of all contractual, commercial and financial aspects of project delivery – budgeting, forecasting, cost control reporting and supply chain management • Develop strategy and practice for the efficient and effective procurement and subsequent management of design and advisory team consultancy services and contractors • Develop, establish, implement and maintain consistent and effective means of monitoring and reporting performance across services supporting the delivery of KCL’s capital programme • Supporting the Director of Real Estate Development and Associate Directors and PMO in the development of short, medium and long term programmes of work to meet KCL’s overall Estates strategy and policies • Provide professional property related
commercial expertise to support KCL in the development of their estate requirements and support in the delivery of the best possible education for their students whilst maintaining their competitiveness and affordability • Uphold the appropriate financial and regulatory policies ensuring necessary regulations and standards are adhered to. Review and monitor processes, procedures and associated documentation drawing in specialist knowledge, implementing or making recommendations for changes as appropriate Main Duties & Responsibilities 1. Act as the Senior Business Partner to the Faculties , in all matters relating to strategic estates planning and implementation from a cost control and governance perspective. In partnership with the Associate Directors for Arts & Sciences and Health, establish and maintain close working relationships and effective stakeholder management with external partners
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Person specification
Education / qualification and training • Relevant professional construction and property industry qualification Knowledge / skills • Building industry, statutory and health and safety regulations • Comprehensive technical expertise plus practical knowledge of building construction; including new build and refurbishment projects. • Budget and finance control and reporting • Contract and project management • Computer literate • Organisation skills • Good oral communication and presentation skills • Ability to produce written reports Experience • Significant experience and track record of managing cost and control in relation to large scale, complex real estate development projects and programmes • Experience in managing external consultants and delivery partners • Demonstrable staff management experience • Extensive construction industry experience • Familiarity with working in environments possessing comparable characteristics (particularly complexity, diversity and scale) to the real estate development portfolio at KCL • Strong relevant strategic planning skills with experience of masterplanning, option appraisal, the planning approval process and brief development in a comparable context. Personal characteristics/other requirements • Exceptional leadership skills • Self-motivated and capable of motivating others • Well-developed stakeholder management skills • Innovative • Articulate, tactful and diplomatic when dealing with staff at all levels • An organised and methodical approach to work • Flexible attitude and a good, collaborative team member • Prepared to work and travel anywhere within the King’s College estate • Prepared to undertake any necessary training which may be required
10. Manage processes for establishing realistic project budget estimates, cost plans, cash-flows and regular forecasting across KCL’s capital projects. Provide Whole Life Cycle costing for design evaluations. Advise on financial aspects of tender returns – consultants and contractors (vfm, reasonableness etc). 11. Contribute to the development of strategy for efficient and effective delivery of capital programmes/projects, including consultant and contractor procurement, forms of engagement, management of risk, contingencies, best value and cost planning. 12. Ensure appropriate performance management of external contractors, consultants and other service providers engaged to deliver capital programme projects. 13. Ensure proactive and excellent communications about projects and programmes to the wider KCL community, with all stakeholders and across the Division. Carry out ‘client monitoring’ role on external cost consultants. 14. Ensure that the programme team has appropriate skills and necessary professional competencies including risk management and contract management and soft landings; identify and provide development opportunities. 15. Manage annual cash flow forecasts across the whole estates programme. Monitor external consultant fees across all projects and frameworks. 16. Lead on contract advice (type, version, standard clauses etc). Work with other departments (Finance, Procurement and Legal) to develop standards and frameworks (e.g. General Conditions & Prelims, standard contract clauses, cost reporting formats for external QS’s) and ensure terms are appropriate to the risks, scale and nature of the services provided. Provide subject matter expertise on contract documentation, negotiation and administration for all new capital projects and frameworks with consultants and contractors. 17. Set up and maintain a database of KCL project costs
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Benefits
King’s is an internationally renowned university delivering exceptional education and world-leading research and through all our work we aim to make the world a better place. To support our efforts to recruit and retain skilled and engaged colleagues we offer a pay and benefits package that attracts talented people from around the world. We provide competitive salaries, excellent pensions and generous leave allowances including time off for voluntary work. We also support our colleagues in developing their careers and caring for their physical and mental health through inclusive programmes and activities.
See below ways you can benefit from being a part of King’s team.
• 27 days annual leave, plus bank holidays and closure days • USS Pension Scheme • Professional and Personal Development • Access to King’s Facilities • Flexible working • Discounted Childcare and Nursery fees • Health and Wellbeing
For full details of the benefits on offer, please click here.
Equality, Diversity and Inclusion
We aim to embed equality, diversity and inclusion into everything we do. We want our policies, practices and processes to empower individuals to be able to contribute fully. As an employer and educator, King’s recognises its legal duties as well as the moral imperative to promote diversity and inclusion within the campus community and to provide a safe and healthy environment for work and study where staff, students and other members of the King’s community are treated with dignity, courtesy and respect. Our dedicated Diversity & Inclusion team not only ensures that King’s meets and upholds its legal obligations in regard to equality and anti- discrimination law, but also makes positive interventions to embed the ethos diversity and inclusion into policy, processes and everyday practice, working to eliminate barriers to participation and success.
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How to Apply For a confidential conversation please contact our retained advisors at the Management Recruitment Group: Charley McCarthy charley.mccarthy@mrgglobal.com | 07355 093 390 Nick Coppard nicholas.coppard@mrgglobal.com | 07896 079 495
Applications should consist of a comprehensive CV (of no more than 4 pages) and a covering letter (of no more than 2 pages) and be sent to both Charley and Nick.
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