Set Usage Guidelines Ensure that the only data collected by tools is what’s absolutely necessary for their intended educational purpose. Outline how AI tools can use student data and who can access it. Identify consequences for district staff who fail to follow these guidelines and unnecessarily expose student PII. Vet All AI Tools Before Use Tools must be examined to ensure they protect student data BEFORE anyone is given access/permission to use them. It can feel overwhelming to keep up with all the available AI tools. It’s okay to go slow and ensure you fully vet them – don’t rush! Here are two resources than can help:
Common Sense Media publishes AI reviews that act as “nutrition labels” for AI tools. They describe a product's opportunities, considerations, and limitations in a clear and consistent way, putting the right information you need at your fingertips. The CoSN K-12 Community Vendor Assessment Tool, is a free questionnaire specifically designed for schools to measure vendor risk. Before you purchase a third-party solution, ask the solution provider to complete a K-12CVAT tool to confirm that information, data, and cybersecurity policies are in place to protect your sensitive school system information and constituents’ Personal Identifiable Information (PII).
Review Existing Vendor Contracts Many companies are implementing AI tools into their existing products and services. They may not always notify users that this has occurred. That’s why it’s important to ensure any existing agreements with vendors address student PII usage. Don’t let tools fall through the cracks!
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