Duties
Sales Ledger:
• Manage all aspects of the fee invoice preparation process in liaison with the schools, ensuring accuracy and timely sending via e-mail.
• Preparation and submission of termly Direct Debit collections.
• Providing Fees In Advance quotes (Composition Fees) for parents in an accurate and timely manner.
• Manage queries concerning fees, extras and fees in lieu bills.
• Administer the deposit refunds.
• Providing fees and billing reports for the accounts department as necessary.
• Support Parent Pay.
• Update the Sales Ledger to ensure that the fees bank account postings and reconciliations are up to date, accurate and performed in a timely manner. Manage journals related to the Fee Ledger.
• Provide the Finance Manager with a termly direct debit report.
• Preform monthly reconciliation and closing of Fee Ledger to ensure control within the Nominal Ledgers.
• Provide assistance to the Finance Manager and other staff of the Bursary when required.
• Administer credit card receipts.
Credit Control/Debt Collection:
• Implementation of the School’s payment terms policy and ensure the policy is well documented and well communicated.
• Prepare and issue appropriate debtor communication documents on behalf of the Bursar.
• Issue statements for all overdue accounts in accordance with the policy.
• Communicating with all overdue debtors both verbally and in writing.
• Meet with the Parents on behalf of the Bursar and discuss payment difficulties, repayment agreements and exclusions.
• Manage Exclusions.
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