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meeting (e.g., by email). This means that boards cannot conduct condo business without first calling and holding a board meeting. Commonly, board meetings are held monthly, but condo boards can hold as many meetings as needed to run the condo corporation effectively. Who is assigned the task of taking minutes and how are they approved? Minute taking is an important task and a reasonably high standard and expectation for accuracy should be applied. Minutes should include attending the meeting and, signing and dating the minutes. What should Boards maintain some ongoing records? A request for records could be delayed or even not responded to in the process of a management change. For example, the topic of “ adequate ” records kept by the corporation arises in multiple cases. It appears that corporations did not sign its board minutes. As a result, there is no easy way to distinguish between draft and approved minutes and where a set of minutes have not been signed and there is include a statement in these postings that the draft minutes may be changed before becoming finalized. ■
CCI Review 2021/2022 – 4 —May 2022 Page 23
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