TERMS AND CONDITIONS FOR EVENT SPONSORSHIP
Please select your sponsorship option/s
This document (together with the documents expressly referred to in it) provides information about us and the legal terms and conditions (terms of business) which govern event bookings through the CIPP. These terms of business will apply to any contract between us for the sale of Products to you (Contract). Please read these Terms of business carefully and make sure that you understand them, before booking any events with the CIPP. Please note that by booking your place on CIPP events, you are agreeing to be bound by these terms of business and the other documents expressly referred to in it.
3.2. The price(s) charged will be as shown on the order form attached at the time of the purchase of the Products/Services. The only exceptions shall be any variation pursuant to 2.3 above. All prices quoted are exclusive of VAT which will be added to all sums due under invoice. The Buyer will pay fees in full and, except as stated in these Terms, fees are not refundable. 3.3. Invoicing and Payment 3.4. The following payment terms form part of your original contract and must be adhered to 3.5. Payment can be made electronically by credit/debit card at the time of booking 3.6. Alternatively an invoice can be requested. Unless the Contract Document states otherwise, the total invoice is due for payment the earlier of the date of the event or within 30 days of the date of issue without any right of set-off. Methods of payment are detailed on our invoices 3.7. Non-payment of invoices 3.8. If the buyer has any queries on receipt of the invoice, The Buyer will write to The Company specifying their concern within 14 days of the date of the invoice. If The Buyer does not raise such a query, payment of the invoice shall be due in accordance with clause 3.2 above 3.9. If any payment is outstanding for an event, The Company shall be entitled to deny The Buyer entry to the event until such time as payment is made 4. Confirmation of Booking By submitting a booking form you agree and confirm that The Buyer will meet the sponsorship requirements of the event. All bookings are subject to availability. Joining instructions will be issued no later than seven days prior to the event. 5. 5. Rescheduling, Transfers, Cancellation and Non-attendance 5.1. By us: The dates, times and venues advertised are provisional. We will use reasonable endeavours to adhere to these; however, we may reschedule or cancel if circumstances beyond our control make cancellation necessary. Circumstances beyond our control include, but are not limited to, acts of terror, natural disaster, strikes, ‘Acts of God’ and adverse weather conditions. In the event of a change or cancellation we will make reasonable endeavours to notify you and offer you an alternative. By confirming sponsorship of the event you agree that we shall incur no further liability whatsoever as a result of the cancellation. 5.2. By you: If you wish to transfer or cancel your event sponsorship a request must be made in writing no later than 60 days prior to commencement of the event. 5.3. Additional fee information: 5.1.1 Cancellation of sponsorship more than 21 days in advance of event – 50% of agreed sponsorship fee 5.2.2 Cancellation of sponsorship 21 days or fewer of event date – full amount payable and no refund if already paid 5.3.3 Any changes made to names, accommodation or dietary requirements after the 25 September 2020 will incur a £65 charge
Description
2020 Rate
Agreed cost
Description
2020 Rate
Agreed cost
6. Discounts and Promotions 6.1. To be eligible for discounts and promotions, you must meet the criteria for each discount or promotion type as set out by CIPP. 6.2. Membership discounts are applicable to paying members of the CIPP who hold Associate, Full, Fellow or Chartered membership only. Membership numbers must be quoted at the time of booking. 7. Data protection 7.1. All data collected as part of this contract for services is in accordance with the data protection regulations applicable to the UK as outlined within the CIPP’s privacy notice. 7.2. If you wish to exercise your rights of access to your personal data processed by the CIPP then please contact us, in writing at CIPP, Goldfinger House, 245 Cranmore Boulevard, Shirley, Solihull, West Midlands, B90 4ZL 8. Photography use 8.1. Photographs and video footage may be recorded at any CIPP events and may include any delegates present at the event. Photographs and footage taken may be used in follow up publications or for future marketing of CIPP events. 8.1.1 Delegates featured in, or in the background of, photographs taken will not be personally identified unless specific consent has been granted by the individual in question. 8.2.2 This does not apply to speaker photos used for marketing purposes and who have previously consented to use of image rights 9. Copyright 9.1. We retain ownership and sole rights to the copyright of any material provided for the purpose of the event or available online. Once supplied, materials, with the exception of the copyright, become the personal property of the delegate and no part of the materials maybe used or reproduced in any form by any person or organisation unless as authorised by a Director of ‘The Company’. 9.2. Audio or video recording at any event is not allowed except where we have given prior written permission. 10. Law of England For all legal relationships between the Company and the Buyer, the law of England and Wales shall apply. 11. Severability If a provision of this Agreement is or becomes illegal, invalid or unenforceable in any jurisdiction, that shall not affect the validity or enforceability in that jurisdiction of any other provision of this Agreement.
Headline annual conference sponsorship
£15,580 + VAT
Inclusion in the delegate bags
£2,500 + VAT
Headline awards sponsorship
£15,580 + VAT
Refreshment break sponsorship
£4,000 + VAT
Keynote speaker sponsorship
£10,000 + VAT
Lunch sponsorship
£4,000 + VAT
If you refuse to accept our terms of business then you will not be able to book events with the CIPP.
Exhibition only
£4,400 + VAT
Conference app sponsorship
£2,500 + VAT
You may wish to print a copy of these Terms of business (or save them to your computer) for future reference. The latest version of these terms will be available at http://www.cipp.org.uk/terms.
Awards only
£5,000 + VAT
Wednesday evening buffet sponsorship
£7,000 + VAT
Exhibition and awards
£7,500 + VAT
Award winners’ champagne
Price on request
These terms of business, and any Contract between us, are only in the English language.
Workshop sponsorship
£10,000 + VAT
Table wine sponsorship
£6,000 + VAT (max)
1. Definitions and Interpretation The following definitions and interpretation shall apply to all dealings between the Buyer and the Company
Additional company representatives
£635 + VAT
Total amount in aggregate
‘The Company’, ‘Us’ ‘Our’ and ‘We’ shall mean IPP Education Ltd trading as the CIPP, the Chartered Institute of Payroll Professionals
“The Buyer” shall mean the person, firm or company to whom the CIPP agrees to supply to
“Products/Services” means the products and/or services we agreed to provide you with under the Contract
“Contract Document” means the enrolment form, booking form, registration form, and schedules applicable to it and our terms of business
2. Conditions Applying 2.1. These terms and conditions supersede any terms and conditions proposed by The Buyer and may not be varied except with the written consent of The Company in accordance with 2.3 below 2.2. Prior to booking you must refer to our Website terms and conditions 2.3. For Privacy and Data Protection Policy refer to clauses 5 and 8 of our Website terms and conditions 2.4. Any variation to these terms and conditions must be agreed in writing and signed or countersigned by a Director of The Company
3. Fees, Invoicing and Payment 3.1. Fees
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