11. FINANCE AND CASH HANDLING
Ensure the proper procedures and tracking are used for all employee discounts within the employee’s region and when they travel
Scope:
Related Documents:
9.1 – 9.13; 11.1 – 11.12
11.10 Employee discount
Purpose:
The employee discount policy applies to all employees of Bateel International LLC. Any discount given to an employee of Bateel will be recorded against his/her ID number and name in Navision.
Eligibility: The employee discount is available for all Bateel employees to make a purchase for themselves and their families. The Bateel employee or family member must present his/her insurance card from Bateel. If the immediate family member does not have insurance with Bateel, the Bateel employee must be present during the purchase and requested discount. All existing employee details, along with contact number, are uploaded to the customer master data in Dynamics NAV. Terms and conditions: 1. Bateel employee is requested to provide proof of their entitlement to the discount. The discount will not be provided if a valid employee insurance card is not available. Exceptions can only be approved by the director of operations or country managers. 2. Any breaches of this policy and/or any fraudulent behaviours related to the use of employee discount will result in disciplinary action or final termination. 3. The discount will be used only for personal use. Products cannot be resold or used for corporate orders. 4. Refund/exchange policy will be applicable as per Bateel refund/exchange policy without exceptions. 5. Bateel employees will be entitled to a discount. However, as per company policy, a yearly limit will be defined according to salary package given below:
Bateel Employees who have exited the business will no longer be entitled to receive a discount.
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Employee discount program in UAE:
Procedure:
1. Select Employee TAB from POS menu
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2. Select Employee name from POS menu.
3. Employee ID number will be used as search criteria in Dynamics NAV for identification.
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4. Cashier should verify that the identity of the card holder’s face matches against the picture on the medical insurance card.
5. Cashier needs to scan Bateel products and at the end of transaction, discount needs to be applied.
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6. After applying the discount, the transaction should be finalized as per the normal procedure.
Important Note: The system will identify the maximum discount limit and a pop-up message will appear if the amount exceeds the employee discount allowance.
In this situation, the transaction needs to be divided as per the allowed amount.
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Terms & Condition for employees travelling to other markets: 1. For employees travelling to outer markets, e.g., UAE to KSA or KSA to UAE, the manager should issue a fixed 30% discount (Max 5,000 RSP per year ) using employee discount under code corporate ( Employee – corporate – inter -corporate employee - enter),
2. The Manager is the only responsible person to approve the discount.
3. Employee should state his/her employee ID, name and must present the Emirates ID for verification if required.
4. Each receipt must be signed by the employee with their staff ID number as well.
Employee discount program: Procedure:
1. Select Employee TAB from POS menu
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2. Select Corporate name from POS menu.
3. Corporate code will be used as search criteria in Dynamics NAV for identification.
4. Manager should verify the identity of the Employee by checking their emirates ID.
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5. Manager/Cashier needs to scan Bateel products and at the end of transaction, discount needs to be applied.
6. After applying the discount, the transaction should be finalized as per the normal procedure.
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7. The Final Bill should be signed by the employee adding their Full Name and ID number along with their signature.
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