9.10 Documents audit

9. MANAGEMENT PROCEDURES

Ensure all documentation and paperwork are correctly documented and stored

Scope:

9.1 – 9.13

Related Documents:

9.10 Documents audit

Purpose:

The Documents audit is a procedure to verify the existence and authenticity of various business documents.

Important documents:

 Trade license

 Civil defense, municipality documents

 Pest control service certificates

 Fire extinguisher’s service certificate

 Certificates related to retail food safety

 Boutique checklists

 Audit reports

 Stock transfer receipts and returns

 Authorization emails in case of any promotion to customers

 Expiry control sheets

 Manual invoice

 DSR/Z reports/credit card terminal reports

 Stock count sheets related to physical inventory

 Quotations/POS/Invoices related to corporate orders in case of unfinished transactions

 Availability of all related formats

 SOPs, product manuals, training manuals, etc.

 Weighing scale calibration sticker

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Audit procedure:

Auditor will verify the:

1. Availability

2. Authenticity/validity

3. Document filing

4. Safe keeping

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