11.2 Petty cash

11. FINANCE AND CASH HANDLING

Ensure all cash, cash transactions, and cash deposits are tracked, logged, and handled according to Bateel procedures

Scope:

Related Documents:

9.1 – 9.13; 11.1 – 11.12

11.2 Petty cash

Purpose: All Boutiques must have a petty cash fund for the payment of miscellaneous business expenses and purchases. Under no circumstances can the petty cash be used for personal reasons. It is strictly for business use only. Misuse will lead to strict disciplinary action. The petty cash amount should match with the affidavit.

Safe keeping and usage:

Note: Amounts above AED 200 need pre-approval from the Operations Manager.

Use of petty cash:

1. The petty cash float must be kept in a closed envelope in the safe. Only the Boutique Manager or Manager in Charge can authorize the use of it. 2. The expenses should be tracked in the petty cash Excel file and shared with the Operations Manager prior to uploading the receipts on Zoho. 3. Taxi fares - before and after usual operating hours or for supporting employees from other locations. 4. Staff welfare (food and beverage) can be provided in exceptional cases like stock taking, new store openings or straight shifts (maximum of AED 20 per person).

5. Stationery - for items not available through the general stationery ordering process.

6. Petrol for customer deliveries - pre-approval is necessary.

7. Maintenance - only for equipment or spare parts purchased on an urgent basis, pre-approval is necessary. 8. Miscellaneous - other authorized expenditures not covered by other sections, such as replenishment of first aid kit supplies, etc.

Reimbursement:

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The petty cash receipts need to be uploaded in ZOHO by the 2 nd of each month. The soft copies must be sent to DIP addressed to the respective person in the Finance Department. It is mandatory to mention from which location the petty cash was sent on the envelope. Important Note: The reimbursement form must be completed and approved by the area manager, any business requirement that needs to be claimed should be done before the end of the month and the reimbursement form must be filled out and approved by the Area Manager / Senior Operations Manager.

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