Job Description
CAPITAL DEVELOPMENT PROJECTS • Coordinate campus space utilisation, ensuring all site CAD drawings and room information sheets are accurate. • To coordinate the overarching project schedules including those projects from IT, Security, Catering and the capital team, to provide monthly updates. • Lead a number of capital development and revenue projects, from inception to launch, consulting stakeholders/users regarding requirements and following professional Project Management practices. To ensure that the projects are delivered to quality, cost and time. • To ensure that only competent contractors are employed, undertake pre-qualification for contractors and that risk assessments and method statements are prepared and approved before any work is undertaken on site. • Ensure that procurement policy for projects works is adhered to and financial checks are performed on all contractors. • Liaise with the Capital project manager and ensure the smooth integration of all major projects • To develop positive relationships with the Crown Estate, Local and District Authorities. To assist the Head of Estates and Facilities in the preparation and submission of planning applications utilising site knowledge. • Support the Head of Estates and Facilities with the campus long-term development plans and Strategy documents. HEALTH, SAFETY & SECURITY • Responsible for Health and Safety and Fire Policies across ACS to ensure full compliance with statutory legislation, for all relevant areas, including but not limited to, Fire, Asbestos and Legionella.
• To be responsible for the inspection, collation and action of all statutory documentation, Action Plans and reviews. • Responsible, with the Head of Security to ensure our students, staff and visitors and ACS assets are protected at all times. CDM controls apply and will need to be adhered to. • Responsible for ensuring adequate controls are in place to meet ACS H&S obligations, mandatory regulatory, legislative and best practice. • Responsible to ensure all staff are up to date with required / mandatory training, and that policies and Safe System of working are maintained. • To ensure all qualified staff maintain professional qualifications and CPD programmes. BUDGET MANAGEMENT • Manage budgets; revenue and capital and resourcing, adhering to the approval and control mechanisms in place at any one time, to ensure projects are delivered to budget and to agreed time scales. • Ensure a track record of expenditure and forecasts is kept and reported to the Head of Estates & Facilities and finance team on a monthly basis. • Ensure Focalpoint and QFM systems are appropriately used. • Follow all ACS Financials Standing Instructions. • Procure services and goods and services in a compliant manager ensuring best value for the school. • Accountable for delivering the service within budget, and identifying cost improvement plans or cost pressures. Responsible for production of relevant business plans for any service developments or cost pressures. • To ensure value for money and other audit recommendations are actively entered upon and changes are made as agreed within the Facilities Department.
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