XXXX GO VITA GROUP LIMITED CORPORATE GOVERNANCE STATEMENT
FOR THE FINANCIAL YEAR ENDED 30 JUNE 2021
The Board receives a declaration from its Managing Director and Chief Financial Officer, attesting, in their opinion, that the financial records of the entity have been properly maintained and that the financial statements comply with the appropriate accounting standards, give a true and fair view of the financial position and performance of the entity, and that the opinion has been formed on the basis of a sound system of risk management and internal control which is operating effectively. Annual General Meetings and Audits Go Vita Group has an Annual General Meeting (AGM) prior to 30 November each year. Historically, the AGM formed part of the Go Vita Group Annual Conference which all members are encouraged to attend. The conference enabled all members to network, be informed and developed, and ask questions of the Board and the senior management group. In 2020 and 2021, travel restrictions and border closures meant that Conferences were cancelled and the AGM’s conducted virtually. All shareholders were invited to attend in line with ASIC guidelines. In 2022 the AGM will be held face to face once again. Members who are unable to attend the AGM have the opportunity to attend virtually or to declare a proxy for their vote on all matters dealt with at the AGM. The AGM connection to the Annual Conference has been separated with the conference being held early in the New Year. The Board closely monitors the independence of the external auditors. Each year (usually in August or September), the Company’s audit partner attends a Board meeting in person or by teleconference to assist Directors with their assessment of year-end financial reports. Part of this meeting includes a Board-only session with the auditor, providing Directors with unfettered access to ask any questions regarding the audit, financial statements or cooperation of staff during the audit process.
The auditor attends the annual meeting of the shareholders and there is an opportunity for members to ask questions. PRINCIPLE 6 MAKE TIMELY AND BALANCED DISCLOSURE Go Vita Group makes timely, transparent and balanced disclosure of all matters that a reasonable person would expect to have a material effect on the value received from ongoing membership and/or the interests of members and other stakeholders. Twice each year, the Company’s Managing Director and where possible the Chair update the membership in person on matters relevant to the industry and the Company’s performance. These meetings occur at the Member Forum (immediately following the AGM) and at mid-year Member Meetings. The Company ensures that members have access to information relevant to Go Vita Group that includes but is not limited to the following: (a) Financial and operating results of the Company; (b) Names of Directors and key executives; (c) Information about material and foreseeable risk factors; (d) Material issues regarding employees and other stakeholders; and, (e) The Company’s governance structures and policies. PRINCIPLE 7 RESPECT THE RIGHTS OF MEMBERS AND OTHER STAKEHOLDERS Go Vita Group respects the rights of its members and other stakeholders by enabling them to access information and, where appropriate, education and training to allow them to exercise those rights effectively. Member and Stakeholder Communications The Company provides information about itself and its governance to members and other stakeholders via VitaCloud.
GO VITA GROUP LIMITED ANNUAL REPORT 2021-2022 I 41
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