Southwestern Oklahoma State University Undergraduate Catalog 2023-2024
hours and the prior semester at SWOSU and have no holds on their account. EXAMINATIONS Examinations given during the semester are scheduled by the instructors. Final examinations, except in the College of Pharmacy, follow the University plan printed in the class schedules. Students may drop classes up to five days prior to the beginning of finals. During the regular semesters, the three class days prior to the beginning of finals are considered "dead days" in that no graded assignments or activities are to be scheduled. Extracurricular events ( other than unscheduled league play-off events) and required field trips are prohibited. Attendance policies will remain in force. Examinations for single classes must follow the schedule. Multi- section examinations must be approved by the Vice President for Student Services one week before the first day of final examinations. In case of conflicts between single sections and multi-sections, the single section takes precedence for the student’s time. If a student is unable to meet the regular examination schedule (no early final examinations), an “I” grade shall be reported. FULL-TIME STUDENTS Standard Term: Any course(s) that meets a full 16 weeks during the fall and spring semesters and 8 weeks for the summer. All full- time students are enrolled in a minimum of twelve (12) hours per semester and six (6) hours during a summer term. Three quarter- time students are enrolled in a minimum of nine (9) hours per semester and four (4) hours during a summer term. Half time students are enrolled in a minimum of six (6) hours per semester and three (3) hours during a summer term. Non-Standard Term: Any term that does not meet the 16 week requirement stated above. All full-time students are enrolled in a minimum of six (6) hours per eight (8) week classes and three (3) hours per four (4) week term. Three quarter-time students are enrolled in a minimum of four (4) hours per eight (8) week classes and two (2) hours per 4 week term. Half time students are enrolled in a minimum of three (3) hours per eight (8) week classes and one point five (1.5) hours per 4 week term. Enrollments that exceed nineteen (19) hours during the fall and spring semesters and nine (9) hours during the summer term are exceptions and must be approved by the Provost or Graduate Dean. GRADE REPORTS Final grades are available online through Self-Service. Self- Service allows student access to unofficial transcripts, grades, billing information, financial aid information, personal demographic information, and course availability information. GRADES Grade schedule: The quality of work done in classes is designated by the following schedule of grades:
S........................................ Satisfactory P................................................... Pass U .............................................. Failure N ................................. Grade Deferred X .............................Thesis in Progress AU ............................................. Audit Grade Points: Students earn grade points on this schedule:
A................4 points per semester hour B ................3 points per semester hour C ................2 points per semester hour D................ 1 point per semester hour F.................0 points per semester hour U................0 points per semester hour S.................0 points per semester hour
If a course is repeated, both grades are used in computing the student’s grade point average. A grade of “S”, “P”, “I”, “U”, “NP”, or “W” has no effect on the average. Incomplete: A grade of “I” will be given to students who, because of illness or other unavoidable circumstances, cannot complete a course by the end of a semester. “I” grades not changed by the instructor to a credit-bearing grade or an “F” will remain a permanent “I” and not contribute to the GPA. Withdrawal: Students may withdraw within the first eleven (11) weeks of class work during a regular semester or within the first six (6) weeks of class work during the summer term and receive a grade of “W”. Instructors have the right to give a “W” as a final grade. Students may withdraw with instructor permission up to five (5) days prior to the beginning of finals and receive a “W” for courses in which they are doing passing work and an “F” for courses in which they are failing. Official withdrawals are processed by the Academic Records Office. Students who leave school without officially withdrawing may receive the grade of “F” for courses in which they are enrolled. Students may audit courses with instructor permission. They will be charged the same amount for tuition and fees as any other student enrolled in the same course for credit but will not be graded and will not earn credit for audited courses. Students interested in auditing courses should see the Academic Records Office for assistance. Senior citizens 65 years of age or older may audit courses at no cost. After enrollment, they should contact the Bursar’s Office for assistance. LAST DAY OF ACADEMIC ACTIVITY AND TITLE IV STUDENT AID For students who do not earn any college credit during a semester in which they are enrolled, SWOSU is required to document the last day of academic activity and in some cases, pay back federal Title IV financial aid. To help satisfy this requirement, faculty who submit grades of W, WF, I, U, and F are forced by the Self-Service system to enter the last day of academic activity. The last day of academic activity is that date known by the teaching faculty on which the student ceased to make progress toward completion of the course requirements. It is strongly suggested that faculty regularly take attendance in classes to improve the accuracy of this process.
A ...........................................Excellent B .................................................Good C ............................................ Average D...................... Lowest Passing Grade F............................................... Failure I .........................................Incomplete W ...................................... Withdrawal
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