ACTIVITY SUMMARY
DEPARTMENT PURCHASING AND CONTRACTING
PROGRAM/ACTIVITY PURCHASING
* Provide oversight of all City of DeSoto departmental purchases. * Enforce internal Purchasing Policies & Procedures in compliance with the Texas Local Government Code. * Continue to enhance the paperless purchasing and requisition system which will allow the Purchasing Division to electronically send purchase orders to vendors and departments. with State laws and City policies. The Purchasing manager oversees the various purchasing activities and establishes procedures to facilitate good purchasing practices and strives to achieve the most efficient disposal and sale of City wide surplus property. GOALS AND OBJECTIVES MISSION/PROGRAM DESCRIPTION The Purchasing Activity develops policies, programs and procedures for the acquisition of goods and services in accordance with municipal and statuatory law. The Purchasing staff coordinates the purchase of like items between the various City departments in an effort to take advantage of volume pricing. This activity also prepares and tabulates bids; solicits and receives quotes; processes requisitions, purchase orders, and request for bids; and establishes annual contracts. The purchasing activities of other departments are monitored to assure compliance * Continue to identify additional goods and services to be placed on annual agreements with the intent of obtaining lower prices through economies of scale. * Begin process to implement a contract management system.
PERFORMANCE MEASURES/SERVICE LEVELS
Actuals FY 2019
Actuals FY 2020
Actuals FY 2021
FY 2022 Target
Quant. Factor(s)
Activity Demand/Workload 1. Number of formal solicitations processed 2. Number of purchase requisitions processed
20
19
23
18
463 138
513 138
611 138
460 138
3. Number of Interlocal Agreements 4. Number of Certified HUB Vendors
42
45
35
35
Efficiency/Effectiveness Measures M&O budget per capita M&O Budget % of General Fund Budget
$4.68
$4.25
$4.59
$5.95
0.56% 0.53% 0.53% 0.62%
1. Avg. # responses received per formal solicitation
5
5
6
5
2. P‐Card Training Class Per Fiscal Year
12
12
8
12
3. Tracking Renewal of Contracts
15
18
10
146
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