Family Education Rights & Privacy Act (FERPA)
Transcript Request
One unofficial transcript of a student’s record is furnished free of charge to the student upon graduation with the student’s diploma. For each additional transcript, while enrolled or subsequent to enrollment, a $6 fee will be assessed for each official copy and a $3 fee will be assessed for each unofficial copy. Transcript orders of nine or more are granted a reduced rate of $5 per official transcript ($1 off each copy). The student or alumnus may request a transcript in person, FAX or by mail. Telephone or electronic mail requests will not be accepted. Every transcript request should include the name the student attended under, Biola student ID#, date of birth, social security number, last semester of attendance at Biola, any degrees earned at Biola, name and address where the transcript is to be sent, the appropriate fee paid in cash, credit card or check, made payable to Biola University, and the signature of the student using the name attended under. Regular processing time is 3 business days. For rush transcript service (normally 24–hour processing) there will be an additional fee of $10 per transcript. Expedited mailing options are also available (see Transcript Request Form for options and prices). A request for a transcript must bear the signature of the individual whose permanent record it is. If the name is typed or printed, the request will not be honored.The requester must sign the transcript request with the same name that the requester attended under. A transcript cannot be released if the student owes money to the University or if a payment is outstanding on any loans obtained through the University.
Students who have requested that their information remain confidential will need to approve any release of information about themselves with the exception of requests made by a loan agency or financial aid guarantor in regard to a student’s loan or deferment of a loan. Student information is released to loan agencies and financial aid guarantors due to the fact that the release of this information is “in the best interest of the student and a benefit to the student.” Student information is released to loan agencies and financial aid guarantors when such information is requested either by the loan agency, financial aid guarantor, or by the student at the request of the loan agency or financial aid guarantor. Some information cannot be released without a signed release from the student regardless of whether or not the student has requested confidentiality. This is especially true with regard to grades, grade point averages, and academic standing. Certain information designated as “Directory Information” may be disclosed without the consent or knowledge of the student unless the student has notified Biola in advance that their records remain confidential. “Directory Information” at Biola is defined as:
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• Photo
• Name
• Address
• Telephone Listing
This policy is in compliance with the Family Educational Rights and Privacy Act of 1974 (Buckley Amendment).
• E–mail Address
Transcript request forms are available in the Office of the Registrar or online at: biola.edu/admin/registrar.
• Date and Place of Birth
• Major Field of Study
Name Changes
• Participation in officially recognized activities and sports
All name change requests by marriage, divorce or court order must be accompanied by a copy of the legal action which changes the individual’s name, only if the name change occurs during enrollment.
• Weight and height of members of athletic teams
• Enrollment Status
• Dates of Attendance
Extracurricular Activities
• Student status (full–time, half–time, less than half–time)
All groups or individuals who represent the University must manifest satisfactory cooperation, spiritual life and scholastic attainment (the overall grade point average must be 2.00), and must be approved by the faculty.
• The most recent previous educational agency or institution attended
• Degrees awarded and dates received
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