ESTATES PROJECT MANAGER MIDLANDS
CANDIDATE INFORMATION PACK
WELCOME LETTER
Thank you for your interest in the role of Estates Project Manager for United Learning.
As an Estates Project Manager, you will work closely with the Heads, School Business Managers and facilities teams across the schools as well working with your peers within the central office estates team and with our framework consultants. The role will be deeply rewarding for an Estates professional who is looking for a new challenge with the potential to make a significant impact. This is a vital role for us, so if you’re interested in finding out more before you apply – whether you want to learn more about the role, the team, or whether this is the right next step for you - we would welcome a conversation.
United Learning is one of the country’s leading multi-academy trusts. We serve more than 64,000 pupils and support around 10,000 staff across a hundred schools, and everything that we do is geared towards improving life outcomes for young people. United Learning is deeply committed to the progress and success of all children and young people. We believe in serving local communities through creating excellent schools, which enable the delivery of outstanding education. Our activities change lives, and we are now seeking an experienced Estates Project Manager who seeks to be part of a team that has a direct impact on creating positive environments and experiences for our pupils. You will be joining a professional, friendly team that is committed to supporting life outcomes for young people and places the highest possible value on staff development and wellbeing.
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WELCOME LETTER
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ABOUT UNITED LEARNING
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OUR ETHOS & VALUES
We look forward to hearing from you.
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JOB DESCRIPTION
Nick Roalfe / Herpreet K Rayet-Boughey Director of Estates / Deputy Director of Estates - United Learning
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THE CANDIDATE
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APPLICATION PROCESS
ABOUT UNITED LEARNING
100 Almost schools across academies & independent schools
We are a group of schools which aims to provide excellent education to children and young people across the country. From Cumbria to Kent, we are inclusive and welcoming schools, welcoming children of all backgrounds, all faiths and none, all abilities and giving over 55,000 children an inspiring education. Uniquely, our Group includes significant numbers of schools in both the independent and state sectors, working together for mutual benefit. Through being a group, we can offer more to both staff and young people than any single school could offer alone. Our approach is underpinned by a sense of moral purpose and commitment to doing what is right for children and young people, supporting colleagues to achieve excellence and acting with integrity in all our dealings within and beyond the organisation, in the interests of young people everywhere. We seek to improve the life chances of all the children and young people we serve and make it our mission to bring out ‘the best in everyone’ – students, staff, parents and the wider community.
£300m capital investment has been spent on over 15 building projects for United Learning schools
£400k invested in educational innovation 16 projects are currently being completed as part of our Innovation for Improvement scheme
OUR ETHOS AND VALUES
Our ethos of bringing out ‘the best in everyone’ underpins our core values: • Ambition – to achieve the best for ourselves and others. • Confidence – to have the courage of our convictions and to take risks in the right cause. • Creativity – to imagine possibilities and make them real. • Respect – for ourselves and others in all that we do. • Enthusiasm – to seek opportunity, find what is good and pursue talents and interests. • Determination – to overcome obstacles and reach success. Our values were selected in consultation with United Learning students and staff across the country. As a single organisation, we seek to bring together the best of independent and state sectors, respecting both traditions and learning from each. We believe that each of our schools is and should be distinctive – each is committed to developing its own strengths and identity while sharing our core values as institutions which promote service, compassion and generosity. The ‘Framework for Excellence’ sets out the key principles our schools work to. They are designed to be meaningful and clear without being a straitjacket and to give school leaders space to meet the needs of their community.
JOB DESCRIPTION
ESFA and local authorities re new and expanding schools. ▪ SUSTAINABILITY – Review energy usage and generation and develop policy and implementation proposals (in conjunction with others). ▪ CARBON REDUCTION – Work with others across the group to promote our aim to be carbon neutral by 2030, including identifying decarbonisation projects across the schools. ▪ INVESTMENT – Develop, monitor and manage capital and maintenance expenditure plans. ▪ TRAINING – Develop guidance, advisory notes and training forums for colleagues dealing with Estates such as school/academy Business Managers, building managers etc. ▪ NATIONAL POLICIES AND STANDARDS – Review and advise on the impact of evolving educational premises legislation. Represent and contribute to relevant interest or policy groups on behalf of United Learning where appropriate. ▪ MARKET STANDARDS – In conjunction with others, review the emerging standards and services of similar organisations and make appropriate recommendations to ensure development of market position. ▪ CONTRACTS – Review existing contracts for services, works and material supply. Develop a quality and value-based framework for services, contractors and suppliers. ▪ STANDARDS – Develop standards for accommodation, design and construction to deliver national and United Learning requirements to ensure compliance to educational needs, flexibly, extendibility, low maintenance and low running costs. PROJECT, SERVICE AND DELIVERY ▪ Manage the capital scheme programme in terms of time, cost and quality for the Academies. ▪ Ensure that both the School’s and United Learning’s project requirements are translated into coherent, achievable, and agreed briefs. ▪ Advise on technical, pragmatic and practical solutions to end user requirements to ensure the overall project objectives are achieved. ▪ Assist the schools and the Group to manage procurement processes for professional services, construction activities and equipment/goods to comply with Group procedures and procurement law. ▪ Review workload and plan out programmes for each scheme and relate to programmes of work for other schemes within the Group. ▪ Understand and interpret the implications of planning, building and listed building legislation. ▪ Work with others and contribute to the assessment of
bids from schools and the allocation of capital monies. ▪ Liaise with the academies on all capital expenditure. ▪ Check that all work has been properly planned and is in accordance with the schools, and the Group’s, five-year plan and the forward maintenance life cycle plan. ▪ Assess and monitor the health and safety impact of projects before, during and at completion to ensure a safe working environment is provided for all concerned and that United Learning complies with its obligations under appropriate legislation (e.g. CDM regulations). ▪ Visit each school to check on the progress/completion of the works. ▪ Check and approve applications for payment. ▪ Liaise with the ESFA (or other external bodies as necessary) for the deployment of capital. ▪ Undertake continued analysis of project risks, identify and implement methodologies and procedures to manage and minimise those risks. Manage the risk register for the capital programme. ▪ Challenge requirements proposed solutions and methodologies to ensure innovative best fit and cost advantageous outcomes are achieved on all projects. ▪ Contribute to Option Appraisals and Business Cases to determine the most appropriate solutions to School requirements. ▪ Other duties as requested or required by the Director of Estates. PROJECT COMPLIANCE ▪ MAINTENANCE – Review existing maintenance procedures and records. Develop management plans and budgets for local management and central monitoring. Contribute to the development of procedures relating to backlog maintenance. ▪ COMPLIANCE - Ensure that all school properties comply with Health and Safety, Statutory and Legislative Requirements. SCOPE FOR IMPACT ▪ Regularly reviewing the property management process and recommending changes. ▪ Ensuring customer and property data is always kept up to date. ▪ Ensuring that sustainability and environmental improvements are promoted and implemented wherever possible. ▪ Ensuring compliance with all legislation such as planning permission, building control and CDM regulations. ▪ Contribution to the development of Estates procedures and processes.
Job Title:
Estates Project Manager for Academies
Reports to:
Director of Estates
OVERVIEW Responsible for a portfolio of up to 15 schools in the Midlands, you will work on a range of projects with values up to £3m and will support the Director of Estates in striving to achieve United Learning’s strategic aims. This role will play an integral part in ensuring that high-quality school environments are developed to provide great places to learn and work. The Estates Project Manager will liaise with Heads, School Business Managers and Facilities Managers to identify estates priorities, oversee the annual capital investment plan valued £5-12m and be involved in the strategic masterplan for academies in the Midlands. This includes the allocation and monitoring of funding to ensure that schemes are briefed, designed, developed, and built to an exceptional standard ensuring value for money at all stages. LOCATION The role will be home based and will include regular travel to the academies based in the Midlands within the United Learning Group. Regular travel to the group’s Central Offices (Peterborough and London) is also required. COMMUNICATIONS AND WORKING RELATIONSHIPS INTERNAL ▪ Director of Estates, Deputy Directors of Estates, Academy Estates Managers, Energy & Sustainability Manager. ▪ School contacts within the Group, in particular Heads/Principals, Business Managers and Facilities Managers. ▪ CFO. EXTERNAL ▪ Professional organisations working with the Group i.e. Architects, surveyors etc. ▪ Contractors. ▪ ESFA/Government Bodies. KEY RESULT AREAS ESTATES CONTRIBUTE TO THE GROUP STRATEGIC AIMS: ▪ Great places to learn – making our schools the best possible place for children to learn in. ▪ Great places to work – making sure our staff have high quality facilities. ▪ A great group to join – ensuring our group services are of the highest quality. ▪ A great contribution beyond the group – a commitment to local communities, the national education system, and the wider world.
ESTATES STRATEGIC ▪ GROUP DEVELOPMENT – Liaison with Education Directors, DfE,
THE CANDIDATE
REWARDS AND BENEFITS • 26 days holiday plus bank & public holidays. • Competitive salary. • Contributory pension scheme, meaning we will save together for your retirement. • Occupational sick pay, protecting you and your family. • Competitive maternity, paternity, and adoption benefits. • Over 250 employee exclusive benefits through our partners Perkbox, including access to discounted cinema tickets, holidays and gym memberships, car leasing and Cycle2work schemes. • Continuous Professional Development options tailored to your needs. • A supportive team across the country. • Options for flexible working. As a Group, we can reward our staff better with good career opportunities, better pay, benefits, and ultimately, the satisfaction of helping children to succeed. We invest in our staff wellbeing and have an ongoing group- wide wellbeing programme.
KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED • You will have prior project delivery experience, working on projects with values up to £5m • Experience in capital programme management, asset and estate management within an education setting preferred. • Team player. • Strong organisation skills including the ability to multi-task. • Excellent attention to detail. • First rate of communication and interpersonal skills. • Ability to remain calm under pressure. • Ability to think strategically. • Ideally professionally qualified (RICS, APM, RIBA, CIOB or equivalent). • Knowledge of Free School programme is preferable • Have a keen interest in Education
APPLICATION PROCESS Schools Leadership has been retained as our exclusive advisor for this appointment and any third party or direct applications will be forwarded to them. For a confidential discussion please contact:
To apply, please send your application consisting of a CV and supporting statement to Melanie Pye.
United Learning is committed to safeguarding and promoting the welfare of its pupils and expects all employees to share this commitment. All employees must be willing to undergo child protection training and screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.
Melanie Pye E: melanie.pye@schoolsleadership.com M: 07530 734 568 Eshe Muhammad E: eshe.muhammad@schoolsleadership.com M: 07335 093 391
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