JOB DESCRIPTION
ESFA and local authorities re new and expanding schools. ▪ SUSTAINABILITY – Review energy usage and generation and develop policy and implementation proposals (in conjunction with others). ▪ CARBON REDUCTION – Work with others across the group to promote our aim to be carbon neutral by 2030, including identifying decarbonisation projects across the schools. ▪ INVESTMENT – Develop, monitor and manage capital and maintenance expenditure plans. ▪ TRAINING – Develop guidance, advisory notes and training forums for colleagues dealing with Estates such as school/academy Business Managers, building managers etc. ▪ NATIONAL POLICIES AND STANDARDS – Review and advise on the impact of evolving educational premises legislation. Represent and contribute to relevant interest or policy groups on behalf of United Learning where appropriate. ▪ MARKET STANDARDS – In conjunction with others, review the emerging standards and services of similar organisations and make appropriate recommendations to ensure development of market position. ▪ CONTRACTS – Review existing contracts for services, works and material supply. Develop a quality and value-based framework for services, contractors and suppliers. ▪ STANDARDS – Develop standards for accommodation, design and construction to deliver national and United Learning requirements to ensure compliance to educational needs, flexibly, extendibility, low maintenance and low running costs. PROJECT, SERVICE AND DELIVERY ▪ Manage the capital scheme programme in terms of time, cost and quality for the Academies. ▪ Ensure that both the School’s and United Learning’s project requirements are translated into coherent, achievable, and agreed briefs. ▪ Advise on technical, pragmatic and practical solutions to end user requirements to ensure the overall project objectives are achieved. ▪ Assist the schools and the Group to manage procurement processes for professional services, construction activities and equipment/goods to comply with Group procedures and procurement law. ▪ Review workload and plan out programmes for each scheme and relate to programmes of work for other schemes within the Group. ▪ Understand and interpret the implications of planning, building and listed building legislation. ▪ Work with others and contribute to the assessment of
bids from schools and the allocation of capital monies. ▪ Liaise with the academies on all capital expenditure. ▪ Check that all work has been properly planned and is in accordance with the schools, and the Group’s, five-year plan and the forward maintenance life cycle plan. ▪ Assess and monitor the health and safety impact of projects before, during and at completion to ensure a safe working environment is provided for all concerned and that United Learning complies with its obligations under appropriate legislation (e.g. CDM regulations). ▪ Visit each school to check on the progress/completion of the works. ▪ Check and approve applications for payment. ▪ Liaise with the ESFA (or other external bodies as necessary) for the deployment of capital. ▪ Undertake continued analysis of project risks, identify and implement methodologies and procedures to manage and minimise those risks. Manage the risk register for the capital programme. ▪ Challenge requirements proposed solutions and methodologies to ensure innovative best fit and cost advantageous outcomes are achieved on all projects. ▪ Contribute to Option Appraisals and Business Cases to determine the most appropriate solutions to School requirements. ▪ Other duties as requested or required by the Director of Estates. PROJECT COMPLIANCE ▪ MAINTENANCE – Review existing maintenance procedures and records. Develop management plans and budgets for local management and central monitoring. Contribute to the development of procedures relating to backlog maintenance. ▪ COMPLIANCE - Ensure that all school properties comply with Health and Safety, Statutory and Legislative Requirements. SCOPE FOR IMPACT ▪ Regularly reviewing the property management process and recommending changes. ▪ Ensuring customer and property data is always kept up to date. ▪ Ensuring that sustainability and environmental improvements are promoted and implemented wherever possible. ▪ Ensuring compliance with all legislation such as planning permission, building control and CDM regulations. ▪ Contribution to the development of Estates procedures and processes.
Job Title:
Estates Project Manager for Academies
Reports to:
Director of Estates
OVERVIEW Responsible for a portfolio of up to 15 schools in the Midlands, you will work on a range of projects with values up to £3m and will support the Director of Estates in striving to achieve United Learning’s strategic aims. This role will play an integral part in ensuring that high-quality school environments are developed to provide great places to learn and work. The Estates Project Manager will liaise with Heads, School Business Managers and Facilities Managers to identify estates priorities, oversee the annual capital investment plan valued £5-12m and be involved in the strategic masterplan for academies in the Midlands. This includes the allocation and monitoring of funding to ensure that schemes are briefed, designed, developed, and built to an exceptional standard ensuring value for money at all stages. LOCATION The role will be home based and will include regular travel to the academies based in the Midlands within the United Learning Group. Regular travel to the group’s Central Offices (Peterborough and London) is also required. COMMUNICATIONS AND WORKING RELATIONSHIPS INTERNAL ▪ Director of Estates, Deputy Directors of Estates, Academy Estates Managers, Energy & Sustainability Manager. ▪ School contacts within the Group, in particular Heads/Principals, Business Managers and Facilities Managers. ▪ CFO. EXTERNAL ▪ Professional organisations working with the Group i.e. Architects, surveyors etc. ▪ Contractors. ▪ ESFA/Government Bodies. KEY RESULT AREAS ESTATES CONTRIBUTE TO THE GROUP STRATEGIC AIMS: ▪ Great places to learn – making our schools the best possible place for children to learn in. ▪ Great places to work – making sure our staff have high quality facilities. ▪ A great group to join – ensuring our group services are of the highest quality. ▪ A great contribution beyond the group – a commitment to local communities, the national education system, and the wider world.
ESTATES STRATEGIC ▪ GROUP DEVELOPMENT – Liaison with Education Directors, DfE,
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