(a) Transfer to Equivalent Grade — This rule is intended to protect the salary of an employee who transfers without promotion or demotion. The employee’s salary remains the same and shall not be reduced without the employee’s permission. (b) Transfer to a Higher Grade — A transfer to a job with a higher maximum salary is considered a promotion for a permanent employee. In this situation, the employee’s pay shall be set in accordance with Rule 6.7. (c) Transfer to a Lower Grade — When an employee is transferred to a job with a lower maximum salary, it is considered a demotion. The employee’s pay shall be set in accordance with SCS Rule 6.10. (d) Pay Upon Reassignment — Reassignment is defined by SCS Rule 1.33 as “the change within the same department of a probationary or permanent employee from a position in one job to another position in a different job, both jobs of which have the same maximum rate of pay.” This rule provides that the rate of base pay shall not be changed when an employee is reassigned, unless the employee gives his permission. (e) Holiday and Leave Payments Upon Transfer — This rule designates that the employee’s former agency is responsible for payment of holidays and/or regular days off that fall between the transferred employee’s last day worked at the former department and his first day worked in his new department. SCS RULE 6.10 RATE OF PAY UPON DEMOTION This rule pertains to the demotion of employees for any reason under any circumstances. A demotion is defined by SCS Rule 1.11 as “a change of an employee from a position in one job title to a different position allocated to a job with a lower maximum.” This means that if an employee moves from one position to a position with a lower maximum, regardless of status or a change in status , this is considered a demotion. A demotion may occur internally, across agency offices or across agencies. The action reason “resignation/probational appointment” does not make the incumbent a new employee and eligible for other pay rules such as 6.5(g) when moving to a job with a lower maximum. The following actions are considered a demotion: SCS RULE 6.9 PAY UPON TRANSFER OR REASSIGNMENT This rule pertains to all transfers or reassignments affecting employees. Transfer is defined by SCS Rule 1.41 as “the change of an employee from a position in one department to a position in another depart- ment without a break in service of one or more working days.” The term “transfer” is used in a variety of ways when affecting employee movements. The SCS Rules clearly authorize transfers of classified employees in Chapter 22 and Chapter 23. Reminder Pay upon transfer of a classified employee is authorized in Chapter 6. Eligibility and authority for transfers are only applicable to the classified employees who have no break in service of one or more business days. It is recommended that when employ- ees transfer between agencies and a holiday occurs on the proposed effective date, agencies coordinate the movement in accordance with the rules and keep in mind agency liability for day-off and holiday compensation.
NOTE: Anyone currently in a Classified WAE or job appointment cannot be demoted under SCS Rule 23.14.
Compensation Administration Guide
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