Additionally, an appointing authority may opt to grant rewards for the attainment of educational and/or training credentials under SCS Rule 6.16.1 for Rewards and Recognition. An appointing authority may request authority to establish Premium Pay policies up to $2.00 per hour, for all hours worked, by the SCS Director for the following reasons: Certification, Hazardous Duty, Recruitment, Retention, and Unusual Working Conditions. Policies should be submitted to SCS at least two weeks prior to the requested effective date. All policies approved by the SCS Director will be reported monthly to the SCS Commission. All policies above $2.00 per hour must be approved by the SCS Commission. Requirements for establishing a premium pay policy under SCS Rule 6.16(a) include the following: • Agencies should submit a letter, policy, and Premium Pay Questionnaire detailing the need and justification for the amount of premium pay to the Compensation Division for SCS Commission approval. See the Premium Pay Questionnaire. Agencies may choose to implement a flat rate or “up to” premium pay policy. All premium pay policies with a flat rate must contain the following language: • “This policy is not intended to create any property rights. The agency may re-assess “need” and the allocation of funding resources at any time and may rescind or change the amount given with prior SCS Commission approval. Sufficient notice must be provided to the employee.” All premium pay policies with “up to” must contain the following language: • “This policy is not intended to create any property rights. The agency may re-assess “need” and the allocation of funding resources at any time and may rescind or change the amount given at any time. Sufficient notice must be provided to the employee and notification must be sent to State Civil Service of any changes in the amount paid.” Agencies must be aware that premium pay is discontinued if an employee leaves the position authorized for the special pay or if the employee stops performing the associated hazardous or extraordinary duties. Agency personnel should put measures in place to ensure that only employees that occupy positions authorized for premium pay and employees actually performing the duties necessitating premium pay actually receive this additional payment. Premium pay rates may be for actual hours worked only or for all hours. Agencies should specify in their request how the rate will be implemented. Many agencies have found that restricting premium pay to hours worked only is a great tool to decrease absenteeism. SCS may also proactively establish premium pay rates in recognized problem areas. (b) Repealed, effective January 1, 2000. (c) Individual Pay Adjustment This rule addresses pay issues, which cannot otherwise be appropriately addressed under another SCS Rule. Proposed adjustments cannot extend beyond the range maximum and the SCS Commission must approve all Individual Pay Adjustments prior to implementation.
Compensation Administration Guide
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