(d) Incentive Awards An appointing authority may, after presenting justifiable reasons in writing to the SCS Commission, and with the SCS Commission’s approval, pay an incentive award at any time that the justifications have been shown. (e) Special pay rates authorized by this Rule shall not be effective until after approval by the SCS Commission at a public hearing.
(f) Repealed effective July 1, 2018. (g) Repealed effective July 1, 2018. (h) Payment for Attainment of Advanced Degree This rule allows an appointing authority to grant an award of up to 10% of a
permanent employee’s base salary for attaining a job-related Master’s or Ph.D. degree. Requirements for establishing an Advanced Degree Policy under SCS Rule 6.16(h) include: • The Advanced Degree policy must be submitted to the SCS Compensation Division for approval by the SCS Commission prior to implementation. • Advanced Degrees eligible for this payment must be job-related and stated in your policy. • The names of recipients and the amounts granted must be posted at the agency. • Agencies must submit an annual report by July 31 to SCS detailing payments made to employees under this policy during the previous fiscal year ending June 30. No payments shall be made under this rule until the employee has submitted proof of the degree, in the form of an official transcript, to the agency. If an employee earned a job-related advanced degree while employed by the agency prior to the effective date of the agency’s policy, the agency may grant a prospective increase to the employee on the effective date of the agency’s policy. Proof and verification of the degree, in the form of an official transcript, is required prior to payment. Awards granted under this rule shall not exceed the employee’s pay grade maximum. Agencies may opt to grant a lump sum payment under SCS Rule 6.16.1 for Rewards and Recognition, in accordance with an SCS Commission approved policy, in lieu of a base pay adjustment under SCS Rule 6.16(h). If the employee has already been compensated for the advanced degree under any other SCS Rule, such as 6.5(g), the employee is not eligible for additional payments under SCS Rule 6.16(h). SCS RULE 6.16.1 REWARDS AND RECOGNITION This rule assists agencies with the recruiting and retention of employees by providing monetary and non-monetary rewards for specific, work-related achievements. Non-monetary awards, such as certificates of recognition, pins, plaques, etc. may be granted for years of service or other categories as defined by the agency. Monetary rewards may be provided for achievements that further the mission of the agency for categories such as: • Innovations and special projects
• Spot awards for employees • Exceptional performance evaluations
• Attainment of job-related education and/or training credentials • Employee recognition (employee of the month, quarter, year) 15
Compensation Administration Guide
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