Additional Guidelines for Exceptional Performance Rewards • Monetary rewards for employees who receive Exceptional performance evaluations shall be limited to a lump sum of up to 3% of the employee’s base pay, not to exceed $2,500. • The reward may be less than 3%, but every employee receiving an Exceptional performance rating must receive either the same percentage or the same flat dollar amount. • The agency must identify in the policy whether a percentage or flat dollar amount will be granted. Flat dollar amounts cannot exceed 3% of an employee’s base salary. • For the Exceptional performance rating effective on January 1st, any rewards granted shall have an effective date within the same calendar year from March 2nd through December 31st. • All classified employees of the agency with an Exceptional performance rating shall receive the reward on the same effective date. • The agency shall ensure that all pending actions affecting the employee’s base salary have been applied to the employee’s record prior to calculating the reward. Otherwise, the employee’s reward shall be recalculated as necessary. • For percentage rewards, the reward amount shall be calculated based on the employee’s hourly salary as of the effective date of the reward payment and annualized according to the employee’s regular work schedule. See examples for calculating this figure, below. NOTE: Awarding gift cards or gift certificates to employees is allowable. However, these rewards are considered monetary, and as such, are taxable. Rewards and Recognition programs established under SCS Rule 6.16.1 shall be implemented in accordance with written policies and procedures established by each agency. Requirements for establishing a Rewards and Recognition policy include: • The Rewards and Recognition policy must be submitted to SCS for approval by the SCS Commission prior to implementation. • The policy must state the specific work-related requirements for the reward, and ensure consistency in implementation and compliance. • The achievements to be rewarded must be listed in the policy along with the amounts of the rewards to be given. For non-monetary rewards, the policy must specify an estimated value of such rewards. • The names of recipients and the amounts granted must be posted at the agency. • Agencies must submit an annual report by July 31 to SCS detailing payments made to employees under this policy during the previous fiscal year ending June 30. • The policy must be posted in a manner which ensures availability to all employees.
Compensation Administration Guide
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