SCS RULE 6.16.2 OPTIONAL PAY This rule assists agencies with recruiting and retention issues by allowing agencies to grant pay increas- es to permanent employees to match a job offer, to address salary compression, for additional duties, or to recruit into difficult-to-fill positions. Please see the following table for the maximum amounts that may be granted in accordance with this rule.
Requirements for establishing an Optional Pay policy include: • The Optional Pay policy must be submitted to State Civil Service for approval by the SCS Commission prior to implementation. • The policy must state the rule provisions that the agency will use. The agency does not have to include all four rule provisions in the policy. • The names of recipients and the amounts granted must be posted at the agency. • Agencies must submit an annual report by July 31 to SCS detailing payments made to employees under this policy during the previous fiscal year ending June 30. • The policy must be posted in a manner which ensures availability to all employees. (a) Matching a Job Offer SCS Rule 6.16.2(a) allows an appointing authority to provide for the retention of a permanent employee whose loss would be detrimental to the agency. The agency cannot exceed the amount of the verified job offer under this rule. If the 10% Optional Pay adjustment does not match the offer, the agency may ask the SCS Commission to authorize an increase greater than 10% under SCS Rule 6.16(c), Individual Pay Adjustment. • The job offer must be from a private employer, a non-state governmental entity, or for an unclassified position in another state department. • The agency must verify the job offer before granting the optional pay adjustment. In some cases, it may not be possible for the employee to obtain a written job offer. In those rare cases, if the agency is able to verify the job and salary offer by telephone, it is permissible to grant an adjustment as long as the agency’s policy allows for such situations. • Employees at range maximum are not eligible for this payment. 17 Compensation Administration Guide Payments under this rule are limited to permanent employees and cannot duplicate payments received pursuant to other pay rules. The sum of multiple payments under this rule shall not exceed a total of 10% of the employee’s base salary in a single fiscal year.
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