SCS RULE 6.5 HIRING RATE This rule requires that all pay at the time of hire be set at the minimum of the pay range established for the grade of the job to which the position is allocated. There are exceptions to this general rule. They are: (a) Job or Probational Appointment — The pay of an employee who is serving in a job or probational appointment shall not be reduced when the employee is earning more than the minimum of the job he occupies, and is then probationally appointed to a position in the same job, or a different job with the same maximum rate of pay, in the same department without a break in service. (b) Special Entrance Rate — When economic or employment conditions cause substantial recruitment or retention difficulties, the Director may authorize the use of a special entrance rate. In order to establish special entrance rates above the new minimum, agencies must submit a request to the Compensation Division for review and recommendation to the SCS Director. The Director may authorize the rates and present these actions at the next scheduled SCS Commission meeting or the Director may defer the request to the SCS Commission for review and approval. In order to request establishing an SER rate above the new minimum, agencies must first contact State Civil Service to discuss the problems the agency is experiencing. An agency must be able to demonstrate how not having an SER would be detrimental to the agency and be able to explain why the new minimum is not adequate. After consultation, agencies will be requested to submit a formal request, which would include a signed policy by the appointing authority and the SER questionnaire prior to the date of implementation. An agency may request a corresponding adjustment for current employees to alleviate compression caused by the SER. Special Entrance Rates (SER) are not a means to give all employees in your agency a raise. Not all jobs in all schedules need to have an SER to attract and retain qualified employees. In order to request establishing an SER rate above the new minimum, agencies must first contact SCS to discuss the problems the agency is experiencing. An agency must be able to demonstrate how not having an SER would be detrimental to the agency and be able to explain why the new minimum is not adequate.
There are two ways that agencies can implement an SER policy – with or without a corresponding adjustment. Here are two examples:
See Appendix B for more information on calculating the amount of the corresponding adjustment.
Compensation Administration Guide
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