POLICIES
Internal Revenue Service (IRS) Cash Reporting - Continued
19 No policy should be construed to confer any express or implied contractual relationship or rights to any Team Member. The Company reserves the right to modify any policy as necessary, in its sole discretion, to the extent permitted by law. Violation of any Company policies or procedures can result in disciplinary action up to and including termination of employment. If you have any questions about this handbook or Company policies, please feel free to discuss with your Manager or HR. Team Members may not use Company facilities for personal reasons (including but not limited to service bays for vehicle repairs and maintenance) without the Company’s express prior permission. A repair order must be generated with every vehicle detail or repair, no matter how small, and the Service Manager must be notified. All parts must be charged out on the repair order. For the safety and well-being of Team Members, working on vehicles in the facility alone is prohibited. For their safety and well-being, Team Members may not be in any Company facility alone. Technicians who fail to complete all manufacturer requirements for warranty work, which failure results in a chargeback to the dealership, will have any hours paid for the work reversed, subject to minimum wage requirements. For example: Failure to clock in and out on the repair order and failure to return parts to the manufacturer. Company Facility Policy Technicians involved in Guest repairs that result in return work (comebacks) will not be compensated for the rework/ repair of the comeback. If the comeback is assigned to a different Technician, the new Technician will receive normal compensation. No charge back of flagged hours will be deducted from the original Technician’s pay and compensation as a result of the comeback. Quality of work issues will be addressed and may result in disciplinary action up to and including termination of employment. Team Members are prohibited from structuring payments with a Guest in any way that would avoid the IRS cash reporting requirements. Violation of this policy can result in discipline, up to and including termination, and could result in a felony conviction. If your position involves receipting cash from Guests or vendors, consult IRS Form 8300 and the Dealership’s Sales and F&I Compliance Guidelines for additional information. Charitable Giving Policy Charitable contributions, sponsorships and in-kind services create positive visibility and demonstrate social responsibility. Charitable contributions over $5,000 must be approved by the Senior Vice President of Operations and Chief Human Resources Officer. Charitable giving should never give the appearance of or be a conflict of interest. If you have any questions about whether a charitable contribution poses a conflict of interest, submit your question to the Chief Audit & Risk Executive (770.418.8200 / asburyethics@asburyauto.com ). Code of Business Conduct & Ethics The Company acknowledges the responsibility to Team Members, Guests, Vendors, Lenders and Shareholders to conduct business consistent with the highest ethical standards and has adopted a Code of Business Conduct and Ethics posted at https://www.asburyauto.com/company/investor- relations . This Code applies to all Team Members. It does not attempt to describe all aspects of ethical behaviors as it would be impossible to discuss each circumstance or situation that may arise. Instead, it outlines basic principles of ethical behavior that apply to our business. You are required to read the Code carefully and ensure that your behavior is consistent with its principles. Any questions regarding the Code should be directed to the Chief Legal Officer of the Company. Comeback Policy
Made with FlippingBook flipbook maker