3.0
PURPOSE OF THE ROLE
Key Duties and Responsibilities • The post manages the Hockey and Swimming Academy Managers in addition to 21 members of staff via the Housekeeper and Head Caretaker who are responsible for providing services such as cleaning, caretaking, and laundry. The post works in close liaison with the Estates Bursar, Catering Manager, Sports Centre Manager, Director of Sport and the School’s Marketing Department. Commercial Lettings: • Identification of opportunities for generating commercial income. • Preparation of relevant marketing material and advertisements (in conjunction with the marketing department). • Strategic and proactive in initiating contact with potential customers. • Meeting with potential customers to show the facilities available. • Negotiate terms and ensure appropriate contracts are in place with all customers (in conjunction with the Bursar). • Providing invoices for lettings and ensuring payment is received (in conjunction with the Finance Bursar). • Ensuring required facilities are prepared for customers and maintained as appropriate during residential stays. • Liaising with lettings customers during their booking to ensure high satisfaction and maximise repeat bookings. • Managing appropriate income and expenditure budgets and contributing to the annual budget process. • Line Management of the Hockey and Swimming Academy Managers to ensure the successful and coordinated achievement of their goals. • Liaison with the marketing department to maximise potential interest in Caterham School from those attending commercial events including prospective pupils. Facilities Management: • Ensuring that the School’s facilities are kept clean and tidy and have the highest quality of appearance at all times in partnership with the Housekeeper and Head Caretaker. • Undertaking inspections to identify unsightliness or damage within the facilities and liaising with the Estates Bursar to provide input to the annual maintenance programme. • Ensure an efficient laundry service is provided for pupils and other school needs in partnership with the Housekeeper. • Source all furniture and soft furnishings for the premises. • Ensure that furniture and furnishings are smart and clean and fit for purpose. • In liaison with the Estates Bursar, managing the provision of fixed and loose furniture and soft furnishings in new and refurbished buildings. • Ensure that facilities are prepared for events as required by the School. • Procure equipment on a cost effective basis e.g. for laundry and cleaning. • Preparing budget requirements and effective spending controls for all areas of responsibility. Other associated responsibilities: • Compliance with legislative and regulatory requirements associated with the above responsibilities including those relating to health and safety such as risk assessments and Independent Schools Inspectorate (ISI) related compliance. • Practical aspects of entertainment licenses, related safety procedures and liaison with Local Authorities in respect of such licences. This is with the exception of catering licences, which are managed by the Catering Manager. • Liaising with the Parent’s Association on event support. • Attending meetings and School events as requested by the Bursar and deputising for the Bursar on all Commercial and Facility matters. • Undertaking any other reasonable tasks as requested by the Bursar.
Made with FlippingBook flipbook maker