Hybrid Mail User Guide

Again, when you are happy to continue click the next button.

Step 5. Address validation From the address data captured in the previous step, our system compares it in real time against the Royal Mail PAF database. If the address matches, then it does not show at this stage. If there are any discrepancies then our system will show a suggested address. Check the suggested address and select it if required. All addresses which are suggested and selected are sent as sorted mail and the postage discount is applied. Any records that do not match are subject to a surcharge as they are sent un-sorted.

In this example, you will see the original address data has the wrong postcode (CV21 3PX) and an address with the correct postcode (CV21 3XP) is suggested.

When you have made your selections, press next. Step 6. Print options

This is the screen where you can add enclosures (attachments) to your mail pack, add page backgrounds (digital letterheads) and choose colour / black & white or simplex or duplex print.

To add enclosure(s) Click ‘Change’ on the Enclosures section, which will take you to the Enclosures screen.

The Enclosures that have been uploaded and stored in the Document Library will be displayed on the left hand side. Double click the enclosures you require for your mailing. These show in the Items Selected box and the page count per letter in the top right hand corner will increase accordingly. When happy, press Save & Close which takes you back to the print option page.


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