Head of Health and Safety July 2022
GOLDSMITHS, UNIVERSITY OF LONDON
Goldsmiths, University of London is a world- leading centre of educational excellence where ground-breaking research meets innovative teaching and thinking. We’re looking for inspiring and talented people to help build on our global reputation while also growing personally in a true learning organisation. It is proud of its reputation for innovative and challenging thinking across its wide range of disciplines. Goldsmiths’ Strategic Plan for the next 5 years was agreed by its Council in January 2018 and sets out an ambitious vision to shape our portfolio of academic programmes and research, respond to the full range of students’ needs and expectations, equip graduates with the skills and flexibility to make a difference to the world around them and support research that addresses local, national and global challenges.
Goldsmiths staff are encouraged to be ambitious, committed to the learning and development of themselves and others, keen to work across conventional boundaries and driven by the desire to play their part in the delivery of an excellent student and staff experience. For our Professional Services team, we are looking for motivated and talented people to work with administrative and academic colleagues to serve the College to the highest possible standards and ensure it has the support structures and systems in place to thrive. If you are an Estates and Facilities professional who thrives on finding solutions to complex issues, then this is the role for you. You will be motivated to exceed customer expectations and play a leading role in developing a high performing and cohesive team. As the College works to build a new Infrastructure Strategy, you can expect to have challenging and varied work in a rapidly changing environment, and support for your career development. We hope you find this pack, and the role that it reflects, of interest. This appointment is being managed by Goldsmiths’ appointed recruitment partner Michael Hewlett of The Management Recruitment Group. Applications should consist of a comprehensive CV and supporting cover letter outlining key matching experience and rationale for applying for the post. Applications should be sent to:
Michael Hewlett michael.hewlett@mrgpeople.co.uk 07972 579 938
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OUR MISSION
WE OFFER A TRANSFORMATIVE EXPERIENCE, GENERATING KNOWLEDGE AND STIMULATING SELF-DISCOVERY THROUGH CREATIVE, RADICAL AND INTELLECTUALLY RIGOROUS THINKING AND PRACTICE
Promoting access and diversity
Our Mission is underpinned by the following values:
• Enabling a wide range of people to benefit from our learning opportunities
Achieving academic excellence
• Pursuing intellectual curiosity
• Recruiting students and staff from all backgrounds and experiences
• Encouraging the highest standards of research and practice • Building on our diverse strengths through interdisciplinary imagination
• Strengthening our local connections as we extend our international reach
Supporting our students and staff
• Maximising the interaction of teaching and research
• Creating a responsive and collaborative learning environment
Radical and innovative thinking
• Providing inspiring opportunities for personal and social development
• Cultivating a unique and creative approach to all our subjects
• Enhancing the life skills of employable and enterprising global citizens
• Daring to think differently and to challenge the norms • Embracing new ideas with energy and reflection
Creating change, locally and globally
• Being socially aware and socially engaged
Respecting the individual
• Actively promoting sustainability
• Encouraging individuality and nurturing talent
• Fostering a social and intellectual community within, and beyond, Goldsmiths
• Enabling freedom of thought and expression
• Nurturing an environment of openness and tolerance
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Images from degree shows, 2018
ESTATES AND FACILITIES
Estates and Facilities is a specialist directorate within the University with circ. 200 staff. It maintains and supports the University and its changing needs in respect of the following disciplines: • estates strategy & strategic development • capital projects, minor works and refurbishments • maintenance (building and grounds), surveys, statutory compliance • Infrastructure • facilities services including: cleaning, portering, security, switchboard, reception, post and stores; • health and safety • catering • conference services • procurement The main campus is based at New Cross, London Borough of Lewisham and covers approximately 16 acres. It comprises some 100 buildings ranging from four fine Victorian Grade II listed buildings, a number of former domestic properties (now being used for academic and office purposes), a range of post-war utility buildings (now requiring replacement), to new purpose built ultra-modern buildings, and halls of residence and studio space that are a short walk away. Also situated approximately 12 miles from the main campus is Loring Sports Ground, located in Sidcup, London Borough of Bexley, which consists of a 20 acre sports ground and associated buildings. The variety of buildings presents a diverse set of challenges. • space utilisation & timetabling, • energy and carbon management, • environmental management
Estates & Facilities aims to make significant improvement to its service delivery and the quality of the estate in order to meet the rising expectations of staff and students.
The main functions of Estates and Facilities are:
• To advise on strategy to optimise the use of the estate and to meet the future requirements of the institutional/ corporate plan; • To procure development projects as approved; • To create a safe campus environment; • To manage and keep under review, property agreements, leases etc.; • To liaise with external bodies, as appropriate concerning the estate; • To maintain buildings, services and grounds in safe condition and fit for purpose; • The provision of timetabling services to maximise space utilisation. • To operate support services which meet agreed Service Level Standards; • To monitor effectively all financial activities to ensure departmental compliance with University’s financial regulations and procurement procedures; • To adopt value for money solutions in all aspects of activities; • To develop, maintain and implement policies and procedures to effectively manage the estate and its services; • To identify and meet current and emerging ‘customer’ requirements; • To ensure that all work and services for which it is responsible, are undertaken in a safe manner; • To provide all of its staff with the necessary training and support to effectively undertake their work and promote personal development; • To provide a facilities management function for the delivery of portering, cleaning, security, post room, central stores and telephone services. Estates and Facilities’ overall aim is to provide for sustainable first class facilities for research, teaching and learning and other activities and to create a vibrant and safe environment for students, staff and visitors and to deliver a service in a professional and integrated way.
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Appointment of Head of Health and Safety
HEALTH AND SAFETY TEAM:
A versatile team delivering Health and Safety, Fire and building a safer future functions to meet the corporate and operational needs of Goldsmiths. The team reporting into the Director of Estates and Facilities have a Head of Health and Safety supported by a Health and Safety Officer, a Compliance and Sustainability Manager and is currently looking to appoint a Fire Safety Manager.
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ROLE DESCRIPTION
Post: Head of Health and Safety Responsible to: Director of Estates and Facilities Management Direct reports: Three
• To take lead responsibility for health and safety communications with staff at all levels of the organisation to promote better health and safety management. • To promote a safety culture throughout the organisation by keeping up-to-date with the legislation and developments in the field of health and safety. • To create and regularly monitor the College Health and Safety Strategy and Action Plan. • Regularly monitor the safety performance of the University and its departments by inspections and incident investigations, and feed outcomes into the strategic role. • Contribute expertise to core strategies and policies and identify opportunities to ensure health and safety risks are adequately controlled. • Monitor, analyse and report health and safety incident data and significant incidents to responsible managers, committees and groups for action and to achieve adequate oversight at a senior level. • Report incidents to the HSE that meet the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) criteria. To lead and manage the health and safety team and service. Provide clear purpose and direction linked to the College Health and Safety Plan workstreams. Develop and motivate the health and safety team to ensure their professional competency, support their continuing personal development, training requirements, and other professional development requirements according to business need. • To act as Business Continuity lead for Health and Safety. • To have responsibility for PEEPS and review RASRS in relation to students and staff. • To have responsibility for the fire safety records, evacuations and management procedures. Management •
Main duties and responsibilities Main duties:
As Goldsmiths’ Head of Health and Safety, you will be responsible for the Health and Safety Legislation within the organisation. You will provide direction, strategy and objectives for health and safety of all of our activities. You will continually develop and improve the management of health and safety by providing leadership and direction for the health and safety team and their functions, working with senior colleagues across all directorates to ensure the safety of staff, students and visitors in all of our actions. You will be a professional adviser and co-ordinator for health and safety issues, working with members of the Estates & Facilities Senior Management Team and staff representatives to develop the culture for health and safety and will undertake a key role in reporting to the Health and Safety Committee. Key tasks include: • Act as lead authority in the College on Health and Safety across all departments and professional services, taking a leading role by working in partnership, to ensure a consistent, professional and positive approach to the management of health and safety, and to promote and engender appropriate culture change and organisation development. • To protect, where possible, the University against the impact of litigation and reputational risk arising out of breaches of the aforementioned acts and regulations. • To lead on Health and Safety Policy, standards, procedures and processes which take into account legal requirement and good practice, as well as user needs now and, in the future, to ensure the management of health and safety is consistent and easy to achieve. Regularly review these, taking into account user feedback, audit outcomes, updates in good practice and changes in legal requirements.
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Communication • To have excellent verbal, written and interpersonal skills • To have clear report writing and presentation preparation skills • To liaise with the Health & Safety Executive, local environmental health departments and other professional bodies and departments responsible for ensuring the University meets its statutory obligations with regard to health and safety. • To provide advice and information on health and safety issues primarily to managers and staff; also to students and the Students Union and promote good practice into the general management structure. • To deal with enquiries and requests from staff, students and visitors to the University effectively and in manner that promotes the Estates and Facilities Department positively. • To advise Health & Safety Committee, Senior Management Team, and Head of Departments of changing health and safety legislation and potential for implications or adjustments. • To liaise with the University’s insurance broker regarding claims arising from any accidents on University premises and report on areas of concern. To advise the university of issues and provide guidance relating to travel • To provide advice, guidance and assistance to department Heads to enable them to carry out risk assessments and to develop safe systems of work. • To provide advice, guidance and assistance to the Head of Technical Services to ensure satisfactory compliance and testing regimes for all life safety systems in accordance with statute and other areas of statutory compliance (eg, Fire Safety, Legionella Management, Asbestos management, working at height, Electrical Safety.…etc.). • To liaise with and advise significant contractor partners on policy and procedures as well as changes in the legislation. • To ensure that those responsible for contractors on University premises are aware of their responsibilities under the Health & Safety at Work etc. Act 1974 and other associated legislation and maintain a suitable system for monitoring contractors activities, ensuring appropriate risk assessments and method statements are provided and check against proposed activity. Monitor the provision of essential health and safety and other essential regulatory information before contractors commence work.
• To monitor and make recommendations to ensure that the Permit to Work system, including hot work procedures, lone working, is fully complied with.
Financial •
To exercise budgetary control over the Health & Safety budget, including the contracts for eLearning, lone-working and other software/devices. • To ensure compliance at all times with the University’s Financial Regulations and Procurement procedures. • To retain all receipts and delivery notes and pass them to the correct teams in Estates and Facilities for processing. Planning and organising resources • To work with relevant members of staff in Governance to identify, draft, co-ordinate and update policies relating to health and safety and risk assessments. • To continuously update information on the health and safety webpages and eLearning package to reflect changes in policies, procedures, legislation, named personnel, and management structures. • To develop, maintain and undertake as appropriate, induction and other training for all staff in general health and safety or other areas when required. • To advise on health and safety implications of refurbishment programmes, new builds and other significant works. Investigation, analysis and research • To monitor incident and accident reporting through the management chain and make recommendations as necessary. Promptly investigate accidents. To ensure that accident reports are received, recorded and monitored. Analyse accident/incident reports relating to students, staff or external visitors. Report by way of statistical data, potential risks or trends for corrective action to management within imposed deadlines. Where appropriate, report to relevant enforcing authority. • To carry out two-yearly inspections of areas of higher risk on campus – defined as areas where hazardous
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machinery and/or chemicals are routinely used. Liaison and Networking • To build strong relationships with Governance teams Estates and Facilities Teams and other colleagues across the University.
Initiative and problem solving •
To work under your own initiative.
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To anticipate where challenges may arise in ensuring the health and safety of colleagues, students and visitors. To use initiative to suggest innovative and practical solutions to appropriately address H&S issues. To demonstrate a collaborative approach to problem solving with colleagues across Goldsmiths University. To be a member of the Health and Safety Team as well as a member of the Senior Management Team in Estates and Facilities and work co- operatively, having an understanding of the relationships and nature of the work. To deliver services effectively, a degree of flexibility is needed. The post holder may be required to perform work not specifically referred to in the above. To actively participate in recycling initiatives and contribute towards the University’s commitment to environmental and financial sustainability.
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General •
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• To attend any training necessary to ensure a continual professional development is adhered to at all time. • To wear personal protective equipment (PPE) as provided by the University, as and when required. • To undertake such other duties within the competence of the post holder may be required from time to time, as these may be allocated by the Director or Deputy Director of Estates and Facilities. • At all times to carry out your responsibilities with due regard to the Code on Equality and Diversity and Code to Combat Bullying and Harassment/Dignity at Work Policy.
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PERSON SPECIFICATION
Detailed below are the types of qualifications, experience, skills and knowledge which are required of the post holder. Selection will be made upon evidence of best-fit with these criteria. The Essential criteria sections show the minimum essential requirements for the post, therefore if you cannot demonstrate in your application you meet the essential criteria categorised below, you will not be invited to interview. The Desirable criteria sections show additional attributes which would enable the applicant to perform the role more effectively with little or no training.
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BENEFITS OF WORKING AT GOLDSMITHS, UNIVERSITY OF LONDON
If you choose to work with us, you’ll become part of a learning organisation that is committed to professional and personal development, with a comprehensive and innovative staff development programme. You’ll also have access to frequent lunchtime and evening talks, seminars and performances, and annual performance and development reviews.
Our other benefits include:
• Competitive salary
• Working in Zone 2, with fantastic transport links and interest free travel to work loans Excellent annual leave entitlement plus additional closure days at Christmas and Easter • Membership of USS pension scheme • Membership of USS or LPFA pension scheme, dependent upon grade • Maternity, paternity, shared parental leave and adoption leave and pay • Contractual sick pay provision • • Access to an Employee Assistance Programme, offering 24/7/365 confidential and free advice, support, and information service on a range of personal, family, or work-related matters. • Free eye tests • Cycle to work scheme • Wellbeing initiatives including the Chaplaincy and Staff Choir • On-site dining facilities • Access to University of London facilities such as Senate House Library Further information For more information about Goldsmiths, please visit: www.gold.ac.uk/about Thank you for your interest in working with us, we wish you all the best with your application.
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Michael Hewlett, MRG M: 07972 579 938 T: 020 3962 9900 E: michael.hewlett@mrgpeople.co.uk
For more information about Goldsmiths, please visit: www.gold. ac.uk/about We are happy to supply information in alternative formats for disabled applicants. Please contact hr@gold.ac.uk to make your request.
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