PROCEDURE
The procedure is carried out in the following stages:
1. Formal Verbal Warning: A verbal formal warning is given to the employee in the
first instance of (minor) misconduct (following the informal discussion). The
warning is administered by the employee’s immediate manager , it states the exact
nature of the offence, and indicates what will be the next steps if any future
disciplinary action will be taken against the employee in case another offence
occurs within a specified time limit. A record of the verbal warning will be placed
on the employee’s personnel file and will remain on file for 6 months, after which
time it will be physically removed and destroyed.
2. Formal Written Warning: A written formal warning is given to the employee in the
first instance of more serious offences (misconduct) or after more than one instance
of minor misconduct. The warning is administered by the employee’s immediate
manager, it states the exact nature of the offence, and indicates what will be the
next steps if any future disciplinary action will be taken against the employee in
case another offence occurs within a specified time limit. A copy of the written
warning is placed in the employee’s person nel record file but is destroyed 12
months after the date on which it was given if the intervening service has been
satisfactory. The employee is required to read and sign the formal warning.
3. Final Written Warning: A final written warning is given to the employee at the
second instance of misconduct, or after more than 2 instances of minor misconduct.
A final written warning is administered by the employee’s immediate manager, it
states the exact nature of the offence, and indicates what will be the next steps if
any future disciplinary action will be taken against the employee in case another
offence occurs within a specified time limit. A copy of the written warning is
placed in the employee’s personnel record file but is destroyed 18 months after the
date on which it was given if the intervening service has been satisfactory. The
employee is required to read and sign the formal warning.
4. Further Disciplinary Action: If despite previous warnings, an employee still fails to
reach the required standards in a reasonable time (up to 18 months), it will become
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