UPAC makes their final recommendation, the president makes the final decision on approval, rejection, or remanding for further discussion. If necessary, the changes come to the Board of Trustees. There are five policy executives. The first policy executive, the Board of Trustees, oversees policies that govern their operations. Currently, authority for approval of all policies is delegated to the President. The Board will need to decide if they should retain authority and approval of board policies. The second policy executive, the Chief of Staff, oversees policies for Civil Rights and Athletics. Our Civil Rights policies are in a constant state of revision and updating, based on what is happening at the federal level. The third policy executive is the Provost and Executive Vice President for Academic Affairs. Our Academic Affairs policies are among the most complex, with over half of the content consolidated into a single, lengthy policy that spans many topics and contains significant redundancies. To address this, the Provost convened two task forces, including Faculty Senate leadership and administrators, to develop a new framework that reorganizes the long policy and aligns it with the broader Academic Affairs policy set. The goal is to organize policies into clear, thematic groups that are easier to manage. That work is nearly complete, and Thomas Pedersen will work with the Provost, as policy executive, to finalize the recommendations for the new thematic structure. There have been no revisions or updates to these policies themselves, and all the responsible units remain unchanged at this time. The next step is to begin the process of analyzing policy content to make certain that they are up-to-date and appropriately aligned. When policies are assigned to the Faculty Senate to be the policy writer, the Faculty Senate continue to have the authority to assign the revision process to its appropriate committee. This opportunity has not changed with the new Policy on Policy Management process. The fourth policy executive is the Senior Vice President for Finance and Administration, who oversees policies in several areas, including the policy framework, operations, employees, health/safety/security, and standards of conduct. All these policies, with the exception of standards of conduct, are currently undergoing review using the policy framework process. The Standards of Conduct Policy includes such things as Workplace Violence, Use of State Property, Conflict of Interest, and Ethical Standards. Most of these policies have not been reviewed or updated for about 10 years. They are on the docket for the next round of review and revision. The fifth policy executive is the Vice President for Student Engagement and Success. The initial planning document for policies related to student travel and to behavioral intervention and threat assessment have been completed, so the review process can begin now. The Service and Activities Fee policy has been revised, including recommendations from the Board of Trustees last year and from legal counsel. These changes will be presented to the University Policy Advisory Committee for final review. Work to begin revising the Washington Administrative Code for the CWU Student Conduct Code has started as well. The collaborative revision of the Faculty Code using the Shared Governance document was in the President’s portfolio. At the January 30, 2026, special meeting of the Board of Trustees, this revisions process shifted to the Board of Trustees Academic Affairs Committee. Goal 2: Sustainable Financial Model The work of developing a sustainable financial model is ongoing. One of the most important aspects of the challenging work we do around managing a budget in difficult times is to share accurate and
6 Board of Trustees Minutes February 19-20, 2026
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