Key Responsibilities
Asset Value • To maintain an awareness of and report to the Line Manager all operational issues that may impact on the value of the properties.
Budgets • Be responsible for drafting the service charge budgets relating to the properties under management, relating to all services included but not limited to external grounds maintenance, external cleaning, pump maintenance, CCTV & access control, security services, drainage, fabric and H&S works etc. • Undertake regular monitoring of the budget provisions and capture variance reporting on current and planned expenditure to ensure monies are used effectively and carefully, delivering end of year on budget. • Raise Purchase Orders for works and authorize invoices for payment. • Work with internal and external parties to develop a minor & major works strategy plan for future works. • Draft minor works specifications and seek comparison costs, analysing those estimates for best value maintaining a cost-effective solution.
Contractor Management
• Meet with key contract managers to drive performance across hard and soft service lines including the review of minutes, action plans and KPIs. • To monitor and report on the performance of service contractors and take such action as is appropriate. • Ensure all suppliers adhere to policies and procedures, conversant with risk and have updated and effective assignment instructions or maintenance plans. • Obtain and analyse compliance and performance reports from all suppliers including environmental reporting in line with the company’s ESG strategy and wider ISO14001 requirements.
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