SECTION 3 – COMMITTEE & BOARD LIAISONS
3.A
GENERAL
1. A liaison represents the Board of Directors in regard to all business of a standing or ad hoc committee. All committees are advisory to the Board in accordance with Article 9, Committees, of the Association’s Bylaws, unless, pursuant to Article 9.5, the Board has authorized and empowered an advisory committee with specific decision-making authority. The A&A Committee is not a Board Committee nor an Advisory Committee but has its own independent authority as set forth in Article 7 of the Association’s CC&Rs, 2. The Golf, Tennis, and Pickleball Committees shall approve all special events and tournaments for their respective sports. In the spirit of goodwill, community, and fairness, all Owners, Guests and Renters shall be allowed to enter all tournaments and sporting events in which they wish to participate. If a maximum number of participants for any event/tournament must be imposed, with Owners getting preference, a predetermined, fair, and random selection process will be developed respectively by each Committee. 3. The Activities Committee shall develop the calendar of activities for the year. 4. The Board Liaisons for Golf, Tennis, Pickleball and Activities will inform the Board of Directors of schedules when established. In the event of a scheduling dispute between parties, or a disagreement with a Committee scheduling decision, the Board Liaison willpresent the matter to the Board of Directors for final determination. 5. Additionally, the Safety & Security Committee may set up patrol teams and scheduleswith sanction from the Board and in coordination with the Security Post Commander. 6. A Board liaison should not be acting as a voice at the committee meetings, but only contribute when called upon or when a committee is functioning improperly. It is useful,however, for the Board liaison to review the agenda ahead of the meeting and contribute subject matter to be presented. These agenda items are presented to the Committee chairperson for discussion and action when appropriate and he/she presentsthis to the committee.
Amended 9-20-21
3.B
COMMITTEE ACTION ITEMS FOR BOARD APPROVAL
1. When a Committee has an action item for consideration by the Board, an ORPS BOARD & MANAGEMENT COMMITTEE ACTION FORM (attached as Exhibit A) shall be prepared by the Committee and shall be approved by the Board Liaison. Once approved, the form will be submitted to the Secretary of the Board to schedule for actionby the Board of Directors. The Liaison’s approval in no way represents or commits the Board of Directors to the item’s approval.
3.C
COMMITTEE MEETINGS
1. All committee meetings are open to all members of the association. A simple majority(quorum) of the committee members must be in attendance at a committee meeting before the meeting can be considered official. 2. The committee meeting schedule is to be approved each year by the Board. 3. Committees may call special meetings, as necessary, with approval of the Board Liaison. Changes to committee meeting dates and/or time, or any special meetingcalled, should be reported to the Board Secretary as soon as possible by either theCommittee Chair or the Board Liaison. 4. The Committee Chair shall prepare an agenda for each scheduled committee meetingand submit to all Committee members, the Board Liaison, and the Board Secretary forposting on the Committee’s
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