web page, a minimum of five days before the meeting. 5. It is desirable for the Board Liaison, or back-up Liaison to be present at all Committee meetings if possible. However, a committee meeting may proceed and conduct business without a Board Liaison present. 6. The Lifestyle Director is to be invited to attend meetings of the Activities Committee and, whenever possible, the Tennis, Pickleball and Golf Committee meetings. The Security Chief is expected to attend the meetings of the Safety & Security Committee. The accounting staff is expected to attend the Finance Committee meetings. The General Manager, or designee, is expected to attend all Board advisory committee meetings if possible. 7. Minutes of each meeting, whether a regularly scheduled one or a special one, are required. Copies of these minutes are presented to the Board Liaison and a copy is kept in the Board room files, committee minute’s notebook, and a copy is distributed to the General Manager, Department Head, and to each committee member in advance ofthe next scheduled meeting. Each committee is bound by the written charter with regard to its purpose, their membership requirements and duties as written, and they are accountable to the Board of Directors in all matters within their purview.
3.D ANNUAL ORIENTATION FOR COMMITTEE LIAISONS AND OFFICERS
1. Annual orientation sessions will be arranged by the Board of Directors for all CommitteeBoard Liaison and Officers responsible for Committee activities, minutes, reporting, publicity, etc. The orientation will consist of: a. The Board finance screening system requirements for monitoring their committeeactivity operating costs and requesting capital and reserve expenditures. b. The finance screening procedures. c. Standardized committee charter formats. 2. The annual orientation will be scheduled in the fall of each season with multiplesessions held so that all committee liaison and committee officers may attend. 3. Owners may attend any orientation session.
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