O UTDOOR R ESORT P ALM S PRINGS – R ULES & R EGULATIONS
2. Procedures for nomination of candidates to the Board shall allow for a Member to nominate himselfor herself and shall be consistent with the Governing Documents.
15.E VOTING
1. At least thirty (30) days prior to the mailing of ballots, the Association shall prepare: a. A candidate registration list showing the names of all candidates that will appear on the ballot; and b. A voter list which includes the name, voting power, mailing address, and separate interest address or parcel number for each Member. 2. Members have the right to inspect and verify the accuracy of their individual information on both lists identified in Section 8. Errors reported to the Inspector(s) of Elections shall be corrected within two (2) business days.
3. The Board may, but is not required to, set the date the ballots are mailed or otherwise delivered as the “voting cut-off date” to establish membership status for voting.
4. Every Member of record shall have the right to vote, unless the Board adopts the voting cut-off date, and an individual was not a Member of Record as of that date.
5. The voting power of each Member shall be as described in the Association’s Bylaws and/or Declaration.
15.F INSPECTOR(S) OF ELECTIONS
1. Inspector(s) of Elections (i.e., independent third parties) shall be appointed by the Board. The number of Inspector(s) of Elections shall be one (1) or three (3). If there are three (3) Inspectors of Elections, the decision or act of a majority shall be the decision or act of all. 2. The following persons may not serve as Inspector(s) of Elections: Board Members, candidates, persons who are related to BoardMembers, persons who are related to candidates, or any party who is currently employed or under contract with the Association for compensable services. 3. The following persons are independent third parties and may serve as Inspector(s) of Elections: Any third-party person or company hired by the Association solely for this specific purpose. Association Members may serve as Inspector(s) of Elections if they are not a Director, a candidate, or a person related to any Director or candidate. 4. Independent third parties may be compensated for performing Inspector(s) of Elections services. Association Members, however, are not entitled to compensation for serving as Inspector(s) of Elections. 5. Inspector(s) of Elections may appoint and oversee additional independent third parties to verify signatures and to count and tabulate votes. 6. The Inspector(s) of Elections are charged with performing the following duties: a. Determine the number of memberships entitled to vote and the voting power of each. b. Determine the authenticity, validity and effect of proxies, if any. c. Receive ballots or determine a location where ballots are to be delivered. d. Verify the Member’s information and signature on the outer envelope. For mailed ballots, theInspector(s) may verify the Member’s information and signature on the outer envelope prior tothe election. e. Hear and determine challenges and questions in any way arising out of balloting or the election.
37
Made with FlippingBook Annual report maker