National Payroll Week sponsorship opportunities

DYNAMIC EARTH, EDINBURGH

CONFERENCE

WEEK 2020

National Payroll Week and National Payroll Week Conference 2020 ADVERTISING AND SPONSORSHIP OPPORTUNITIES

2020

5 SEPTEMBER | DYNAMIC EARTH, EDINBURGH

7-11 September 2020

5 SEPTEMBER | DYNAMIC EARTH, EDINBURGH

cipp.org.uk

2020

Taking place on the 7-11 September 2020, National Payroll Week (NPW) was established to raise the profile and awareness of payroll in the UK.

Have visibility throughout National Payroll Week, positioning your brand alongside the only Chartered Institute for payroll

It helps demonstrate the impact the payroll industry has in the UK through the collection of income tax and National Insurance; which is expected to contribute in the region of £301bn* to the UK economy in 2019/20. It aims to provide payroll professionals with a celebration week to highlight that they do more than just push a button and can benefit organisations through strategic decision making related to overall reward and remuneration. Payroll is the largest expenditure in most UK organisations and therefore should be managed by qualified professionals. Payroll can save employees money through salary sacrifice and other arrangements which improves employee motivation and morale

Demonstrate your support in raising the profile and awareness of the UK payroll profession

Network with industry professionals and decision makers

NPW attracts a range of people, including payroll managers, directors, specialists, business managers and innovation directors from a wide range of companies such as:

Gain competitive advantage by having nationwide coverage and opportunity to reach all those working in payroll within the UK

● ● Mitrefinch Ltd ● ● Pay Dashboard ● ● Portfolio Payroll Ltd ● ● Reward Strategy

● ● Activpayroll Ltd ● ● Capita HR Solutions ● ● Ceridian Europe Ltd ● ● Chelsea Football Club ● ● Cintra HR & Payroll Services ● ● Costco Wholesale ● ● Dunelm Soft Furnishings Ltd ● ● HSBC Bank plc

● ● Smart Pension Limited ● ● The Pensions Regulator ● ● The Walt Disney Company Ltd ● ● Victoria’s Secret UK

Attendance at the prestigious networking event in London and/or Scotland

* Source: https://obr.uk/download/march-2019-economic-and-fiscal-outlook-supplementary-fiscal-tables-receiptsand-other/

NATIONAL PAYROLL WEEK SPONSORSHIP OPPORTUNITIES Please note that everything included in our packages is dependent on booking date and deadlines, so the earlier you book the more you will benefit.

HEADLINE NATIONAL PAYROLL WEEK SPONSOR £6,000 + VAT

● ● Acknowledgement as headline sponsor in all NPW social media ● ● Acknowledged as headline sponsor at the NPW networking event on 7 September, in London. Venue TBC and at the Scottish networking event on 10 September 2019 in Scotland ● ● Pop up banner in the room at both the networking events, not to exceed a maximum width of 1 metre ● ● Two company representatives for networking at both events ● ● Insert in the delegate event bags at the Networking events ● ● Opportunity to invite up to five guests to each networking event ● ● Full delegate list to be provided on the day – names, job titles and company names only, contact details will not be provided ● ● Acknowledged as headline sponsor in the NPW supplement which will be available in October ● ● Opportunity to sponsor the National Payroll Week Conference at a discounted rate ● ● Solus email to be sent to everyone that requested a NPW pack

● ● Sponsor logo and hyperlink to appear on National Payroll Week (NPW) page of CIPP website and acknowledged as headline sponsor ● ● Sponsor logo to appear on all marketing communications sent to CIPP members, including

promotional pack * , plus acknowledged as headline sponsor ● ● Inclusion of gift in National Payroll Week promotional packs

● ● Advert with acknowledgement as headline sponsor to be placed in NPW promotional pack ● ● Mentioned as headline sponsor in all NPW pre and post event editorial in Professional in Payroll, Pensions and Rewards magazine ● ● Opportunity to supply a quote as to why you think NPW is important for payroll professionals for use in editorials and PR ● ● Opportunity to send a solus eshot during NPW to those who requested a NPW pack. In 2019 in excess of 1,000 packs were requested ● ● Premium 3m x 2m stand space at the National Payroll Week Conference

LONDON NETWORKING EVENT £3,000 + VAT

SCOTLAND NETWORKING EVENT £3,000 + VAT

● ● Sponsorship of the launch event for National Payroll Week (NPW) on 7 September. Venue TBC ● ● Pop up banner in the room not to exceed a maximum width of 1 metre ● ● Two company representatives for networking ● ● Opportunity to invite up to five VIP guests ● ● Full delegate list to be provided on the day – names, job titles and company names only, contact details will not be provided ● ● Insert in the delegate bags ● ● Branding during the event and for the whole of NPW ● ● Sponsor logo to appear on all marketing communications, including the NPW promotional pack * ● ● Sponsor logo and hyperlink to appear on the NPW page of the website ● ● Eshot to be sent during NPW to all those who have requested a NPW pack within the London area for the first four confirmed sponsors, any subsequent sponsors will be sent the week immediately afterwards ● ● Acknowledged as sponsor in the NPW supplement which will be available in October

● ● Sponsorship of the Scottish networking event for National Payroll Week (NPW) on 10 September ● ● Pop up banner in the room not to exceed a maximum width of 1 metre ● ● Two company representatives for networking ● ● Opportunity to invite up to five VIP guests ● ● Full delegate list to be provided on the day – names, job titles and company names only, contact details will not be provided ● ● Insert in the delegate bags ● ● Branding during the event and for the whole of NPW ● ● Sponsor logo to appear on all marketing communications, including the NPW promotional pack * ● ● Sponsor logo and hyperlink to appear on the NPW page of the website ● ● Eshot to be sent during NPW to all those who have requested a NPW pack within Scotland for the first four confirmed sponsors, any subsequent sponsors will be sent the week immediately afterwards ● ● Acknowledged as sponsor in the NPW supplement which will be available in October

* Inclusion within the promotional pack is dependent on date by which sponsorship is confirmed.

“As a provider of payroll software and services, our support of and relationship with the CIPP is of great importance to us. A presence at their conferences is a key element of our events programme, providing Frontier Software with a valuable opportunity to network with payroll and pension professionals management spectrum ; this enables us to ensure our payroll solutions continue to deliver on expectations.” Frontier Software from around the UK. We meet with delegates from across the payroll

2020

5 SEPTEMBER | DYNAMIC EARTH, EDINBURGH

Taking place in on 10 September 2020 in Scotland, the National Payroll Week Conference provides an excellent opportunity to position your organisation in front of key decision makers in payroll.

Be seen at the payrolls industry’s leading conference and exhibition in Scotland, positioning your brand alongside the Chartered Institute for payroll

The conference consists of plenary sessions as well as workshop streams so that delegates can attend sessions suited to their learning requirements.

ER | DYNAMIC EARTH, EDINBURGH

This event is available to members and non-members of CIPP.

The conference will be on 10 September with a drinks reception held directly after the conference ends to celebrate National Payroll Week. Additional VIP guests will be invited to join the drinks reception. The National Payroll Week Conference attracts a variety of different people in payroll, including payroll managers, directors and payroll specialists from a wide range of companies such as: ● MHR ● Carr’s Group Plc ● Zellis ● Scottish Qualifications Authority ● SRG LLP ● Mactaggart & Mickel Homes Ltd ● Thistle Healthcare ● Royal Conservatoire of Scotland ● TSB Bank Plc ● Skills Development Scotland ● The City of Edinburgh Council ● Search Consultancy ● Mazars LLP ● Dumfries and Galloway Council ● activpayroll Ltd ● The Action Group ● Galaxy Payroll Limited ● University of Glasgow ● Frontier Software PLC

Network with industry professionals and decision makers

ER | DYNAMIC EARTH, EDINBURGH

Be part of National Payroll Week. One of the most important weeks in the payroll industry when we celebrate Keeping the UK paid

NATIONAL PAYROLL WEEK CONFERENCE SPONSORSHIP OPPORTUNITIES

Please note that everything included in our packages is dependent on booking date and deadlines, so the earlier you book the more you will benefit.

HEADLINE CONFERENCE SPONSOR £7,500 + VAT

EXHIBITION STAND PACKAGE £2,500 + VAT

● ● Premium 3m x 2m stand space ● ● Attendance for two representatives of your company ● ● Full delegate list provided on day one of the conference – names, job titles and company names only, contact details will not be provided ● ● Attendance at dinner for two representatives on 9 September ● ● Overnight accommodation for two representatives on 9 September ● ● Attendance at the drinks reception for two representatives on 10 September ● ● Acknowledgement as headline conference sponsor, with logo where appropriate, on all event PR, including email communications prior to and post conference ● ● Opportunity to supply gifts to delegates in the delegate bags ● ● Two pop up banners in the plenary room for the entire conference, not to exceed a maxiumum width of 1 metre ● ● Logo, including mention as headline sponsor, to appear on marketing to promote the event ● ● Logo and acknowledgement as headline conference sponsor to be included on the conference showguide and other available branded materials ● ● Advert in the conference showguide, distributed to all delegates at the conference ● ● Logo to appear on the delegates badges ● ● Logo and acknowledgement on the slides used during all plenaries ● ● Logo and acknowledgement as headline conference sponsor to be included on the conference ● ● Acknowledgement as the main sponsor during the opening plenary ● ● Logo, including mention as headline sponsor, and hyperlink from CIPP website ● ● One file (max 5MB) to be included on the website event page for delegates ● ● 100 word inclusion and acknowledgment as headline sponsor in conference showguide, distributed to all delegates at the conference ● ● Acknowledged as headline sponsor in pre-event editorial in Professional in Payroll, Pensions and Reward magazine ● ● Five minute speaking slot after the conference opening session to all conference delegates ● ● Pre-conference short video to be sent out to all delegates on a mutually convenient date. The video is to be produced by the sponsor to explain why they are supporting this conference as headline sponsor

● ● 3m x 2m stand space ● ● Attendance for two representatives of your company

● ● Full delegate list provided on day one of the conference – names, job titles and company names only, contact details will not be provided but you will have opportunities to collect details at the event ● ● Attendance at dinner for two representatives on 9 September ● ● Overnight accommodation for two representatives on 9 September ● ● Attendance at the drinks reception for two representatives on 10 September ● ● Logo to appear on marketing to promote the event ● ● Logo and hyperlink from CIPP website ● ● One file (max 5MB) to be included on the website event page for delegates ● ● 50 word inclusion in conference showguide, distributed to all delegates at the conference ● ● Mention in pre-event editorial in Professional in Payroll, Pensions and Reward magazine

● ● Pre-conference solus email to delegates on a mutually convenient date ● ● Post conference solus email to delegates on a mutually convenient date

Order acknowledgement

ORDER FORM

The total fees shall not exceed the Total Amount in Aggregate set out above without the prior written approval of Client.

IPP Education Ltd A subsidiary of the Chartered Institute of Payroll Professionals Goldfinger House 245 Cranmore Boulevard

This agreement is between the signing organisation and the Chartered Institute of Payroll Professionals (a company incorporated by Royal Charter) and IPP Education Ltd (a subsidiary of the Chartered Institute of Payroll Professionals). Registered No. 3612942 (England). VAT No. 864462406 Registered Address: Goldfinger House, 245 Cranmore Boulevard, Shirley, Solihull, B90 4ZL (referred to as the CIPP). By signing the order acknowledgement form, you are agreeing to the CIPP’s terms and conditions of sale. Details of the sponsorship package are only available if deadlines are met by the sponsoring company.

Shirley Solihull B90 4ZL

cipp.org.uk

t: +44 (0)121 712 1000

e: info@cipp.org.uk

Details of the sponsorship package are only available if deadlines are met by the sponsoring company.

Acknowledgement No:

Date:

It is your responsibility to ensure your website links are kept up to date.

The CIPP reserves the right, without giving notice to the sponsor, to alter the layout of any exhibition floor plan or workshop room, the position of any stand or banner stand or the specification of the sponsors stand, including size, shape or position of the allotted stand. If the space is reduced, the price for the stand shall be reduced proportionately to the amount of the space reduction. The CIPP and its subsidiary holdings will not be liable for any financial loss you may incur to your stand or equipment during an event, however it may have occurred, nor through the cancellation of an event owing to adverse weather, act of terrorism or any other “Act of God”. The sponsor is responsible for and shall fully indemnify the CIPP against all costs, claims, demands, proceedings and losses whatsoever including personal injury made against or incurred by the CIPP as a result of the sponsor promoting, advertising or exhibiting any goods or services at the conference save as precluded by the Unfair Contract Terms Act 1977. The sponsor is responsible for the loss or damage to their own property and injury, loss or damage to the other persons or their property by the negligence of the sponsor. The CIPP accepts no responsibility for such risks. The sponsor is responsible for insuring against such risks.

Please confirm invoice company name, address and details

Name: PO number:

Address:

Postcode:

Email:

Please select your sponsorship option/s

Description

2019 Rate

Cost

Headline sponsor of National Payroll Week

£6,000 + VAT

London networking event

£3,000 + VAT

By signing the order acknowledgement form, you are agreeing to the CIPP’s terms and conditions of sale as displayed on the CIPP website.

Scotland networking event

£3,000 + VAT

NPW Conference - headline sponsorship

£7,500 + VAT

NPW Conference - exhibition only

£2,500 + VAT

TERMS AND CONDITIONS FOR EVENT SPONSORSHIP

This document (together with the documents expressly referred to in it) provides information about us and the legal terms and conditions (terms of business) which govern event bookings through the CIPP. These terms of business will apply to any contract between us for the sale of Products to you (Contract). Please read these Terms of business carefully and make sure that you understand them, before booking any events with the CIPP. Please note that by booking your place on CIPP events, you are agreeing to be bound by these terms of business and the other documents expressly referred to in it.

3.2. The price(s) charged will be as shown on the order form attached at the time of the purchase of the Products/Services. The only exceptions shall be any variation pursuant to 2.3 above. All prices quoted are exclusive of VAT which will be added to all sums due under invoice. The Buyer will pay fees in full and, except as stated in these Terms, fees are not refundable. 3.3. Invoicing and Payment 3.4. The following payment terms form part of your original contract and must be adhered to 3.5. Payment can be made electronically by credit/debit card at the time of booking 3.6. Alternatively an invoice can be requested. Unless the Contract Document states otherwise, the total invoice is due for payment the earlier of the date of the event or within 30 days of the date of issue without any right of set-off. Methods of payment are detailed on our invoices 3.7. Non-payment of invoices 3.8. If the buyer has any queries on receipt of the invoice, The Buyer will write to The Company specifying their concern within 14 days of the date of the invoice. If The Buyer does not raise such a query, payment of the invoice shall be due in accordance with clause 3.2 above 3.9. If any payment is outstanding for an event, The Company shall be entitled to deny The Buyer entry to the event until such time as payment is made 4. Confirmation of Booking By submitting a booking form you agree and confirm that The Buyer will meet the sponsorship requirements of the event. All bookings are subject to availability. Joining instructions will be issued no later than seven days prior to the event. reasonable endeavours to adhere to these; however, we may reschedule or cancel if circumstances beyond our control make cancellation necessary. Circumstances beyond our control include, but are not limited to, acts of terror, natural disaster, strikes, ‘Acts of God’ and adverse weather conditions. In the event of a change or cancellation we will make reasonable endeavours to notify you and offer you an alternative. By confirming sponsorship of the event you agree that we shall incur no further liability whatsoever as a result of the cancellation. 5.2. By you: If you wish to transfer or cancel your event sponsorship a request must be made in writing no later than 60 days prior to commencement of the event. 5.3. Additional fee information: 5.1.1 Cancellation of sponsorship more than 21 days in advance of event – 50% of agreed sponsorship fee 5.2.2 Cancellation of sponsorship 21 days or fewer of event date – full amount payable and no refund if already paid 5.3.3 Any changes made to names, accommodation or dietary requirements after the 21 August 2020 will incur a £65 charge 5. 5. Rescheduling, Transfers, Cancellation and Non-attendance 5.1. By us: The dates, times and venues advertised are provisional. We will use

6. Discounts and Promotions 6.1. To be eligible for discounts and promotions, you must meet the criteria for each discount or promotion type as set out by CIPP. 6.2. Membership discounts are applicable to paying members of the CIPP who hold Associate, Full, Fellow or Chartered membership only. Membership numbers must be quoted at the time of booking. 7. Data protection 7.1. All data collected as part of this contract for services is in accordance with the data protection regulations applicable to the UK as outlined within the CIPP’s privacy notice. 7.2. If you wish to exercise your rights of access to your personal data processed by the CIPP then please contact us, in writing at CIPP, Goldfinger House, 245 Cranmore Boulevard, Shirley, Solihull, West Midlands, B90 4ZL include any delegates present at the event. Photographs and footage taken may be used in follow up publications or for future marketing of CIPP events. 8.1.1 Delegates featured in, or in the background of, photographs taken will not be personally identified unless specific consent has been granted by the individual in question. 8.2.2 This does not apply to speaker photos used for marketing purposes and who have previously consented to use of image rights for the purpose of the event or available online. Once supplied, materials, with the exception of the copyright, become the personal property of the delegate and no part of the materials maybe used or reproduced in any form by any person or organisation unless as authorised by a Director of ‘The Company’. 9.2. Audio or video recording at any event is not allowed except where we have given prior written permission. 10. Law of England For all legal relationships between the Company and the Buyer, the law of England and Wales shall apply. 11. Severability If a provision of this Agreement is or becomes illegal, invalid or unenforceable in any jurisdiction, that shall not affect the validity or enforceability in that jurisdiction of any other provision of this Agreement. 8. Photography use 8.1. Photographs and video footage may be recorded at any CIPP events and may 9. Copyright 9.1. We retain ownership and sole rights to the copyright of any material provided

If you refuse to accept our terms of business then you will not be able to book events with the CIPP.

You may wish to print a copy of these Terms of business (or save them to your computer) for future reference. The latest version of these terms will be available at http://www.cipp.org.uk/terms.

These terms of business, and any Contract between us, are only in the English language.

1. Definitions and Interpretation The following definitions and interpretation shall apply to all dealings between the Buyer and the Company

‘The Company’, ‘Us’ ‘Our’ and ‘We’ shall mean IPP Education Ltd trading as the CIPP, the Chartered Institute of Payroll Professionals

“The Buyer” shall mean the person, firm or company to whom the CIPP agrees to supply to

“Products/Services” means the products and/or services we agreed to provide you with under the Contract

“Contract Document” means the enrolment form, booking form, registration form, and schedules applicable to it and our terms of business

2. Conditions Applying 2.1. These terms and conditions supersede any terms and conditions proposed by The Buyer and may not be varied except with the written consent of The Company in accordance with 2.3 below 2.2. Prior to booking you must refer to our Website terms and conditions 2.3. For Privacy and Data Protection Policy refer to clauses 5 and 8 of our Website terms and conditions 2.4. Any variation to these terms and conditions must be agreed in writing and signed or countersigned by a Director of The Company

3. Fees, Invoicing and Payment 3.1. Fees

Name:

Job title:

Organisation name:

Signed:

Date:

CIPP Goldfinger House, 245 Cranmore Boulevard, Shirley, Solihull, B90 4ZL 0121 712 1000 0121 712 1001 info@cipp.org.uk cipp.org.uk @CIPP_UK

The Chartered Institute of Payroll Professionals (a company incorporated by Royal Charter) IPP Education Ltd (a subsidiary of the Chartered Institute of Payroll Professionals) Registered No. 3612942 (England) VAT No. 864462406 Registered Address: Goldfinger House, 245 Cranmore Boulevard, Shirley, Solihull, B90 4ZL © The Chartered Institute of Payroll Professionals (CIPP) 2019. All rights reserved.

Published September 2019

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