Job Description
Main Duties To ensure each of St James Schools remain up-to-date with the latest guidance and statutory legisla- tion in the following key areas:
• Independent Schools Standards & Regulations • Keeping Children Safe in Education (KCSIE) • General Data Protection Regulation (GDPR) • Management/operational (anti-bribery, licencing, copyright, parent contracts) • Transportation
The Compliance Officer does not line manage any other members of staff but they will be expected to liaise widely, particularly with those responsible for compliance areas.
Key Areas and Responsibilities • Providing advice and guidance to policy holders on any legislative changes not limited to the regulations above. • Advise and, if required, develop practices to ensure these guidelines and legislation are met. Monitor and audit these practices and maintain all records to certify compliance. • Providing advice and guidance on data protection and management (including GDPR), and liaising with external providers regarding ensuring compliant data practice from third party providers. • To initiate (where necessary), develop, maintain and review the School’s policies on an ongoing basis and ensure statutory policies are in place and up to date. • Ensure there is a robust compliance control system in place to accurately record policy amendments, version control, policy approval, scheduling of policy updates and the maintenance of a policy archive. • Reviewing the Single Central Register on a termly basis to ensure it is compliant. • Ensuring documents required for ISI inspections are up to date. • Communicating key compliance changes to appropriate SMT members or if necessary all staff. • Providing regular compliance reports to the governing body and to senior management. • Acting as s a sounding board on legal issues and contracts; consulting with legal advisers when needed to resolve difficult compliance issues; maintaining key documents for the School including major contracts, engagement letters, corporate documents. • Identifying potential areas of compliance vulnerability and risk; develop action plans for the mitigation of those risks and provide general guidance on how to avoid or deal with similar situations in the future; conduct internal audits of processes and procedures with the Bursar and the Compliance Committee. • Monitoring training records to ensure compliance. • Annually checking complaints records and procedures. • Promoting a culture of compliance amongst staff.
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