Climate Contract Playbook Edition 3
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b. the maximum size of file accepted (e.g.15MB); c. the platform agreed by the parties for the sharing of larger documents, if documents exceed maximum size; d. requirement that any document served by email must be in searchable pdf format, where possible; e. whether any specific security should be applied to documents, for example, through the use of passwords; f. any required labelling convention of documents; and g. confirmation that any correspondence sent by way of email is deemed received unless proven to the contrary. 4. Any written correspondence which cannot be delivered electronically will be printed double- sided and will be delivered in as environmentally-friendly a manner as is reasonable. Written Correspondence with Third Parties 5. The parties agree, as far as is reasonably possible, to seek to correspond by way of electronic communication only with any third parties. 6. Where it is not possible to correspond by way of electronic communication with a third party, the parties agree to print all correspondence double-sided. Written Correspondence Within Legal Teams 7. Legal teams should seek to correspond internally by way of electronic communication only and should not print copies of electronic communications unnecessarily. 8. Any written correspondence which cannot be delivered electronically will be printed double- sided and will be delivered in as environmentally-friendly a manner as is reasonable.
Module 2 Bundles
Internal preparation & analysis bundles 1.
Parties are to avoid printing documents where possible.
2. When compiling document bundles for internal preparation and analysis purposes, the parties are to use electronic bundles where possible. 3. Where hard copies are required or unavoidable, parties are to seek to print double sided and consider whether it is practicable to print in A5 format. If these bundles need updating, parties will amend existing bundles instead of recreating them. 4. Where possible, parties shall use recycled paper. Hearing bundles 5. Parties are to use best endeavours to produce electronic bundles. 6. Parties will propose to the Tribunal, when negotiating an initial Procedural Order and/or the Terms of Reference or the Terms of Appointment, that: (a) electronic copies be used for interim and/or final hearings; and/or (b) hard copy bundles not be sent over long international distances by courier if this can be avoided.
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