PROJECT MANAGER CANDIDATE INFORMATION PACK ASSISTANT
CONTENTS
INTRODUCTION
ABOUT LSE
INTRODUCTION
LSE ESTATES DIVISION AND CAPITAL DEVELOPMENT
The LSE was founded in 1895 and has grown to become one of the foremost social science universities in the world. A specialist university with an international intake, LSE ' s reach extends from its Central London campus to worldwide. The School has a cosmopolitan student body, with around 11,600 full-time students from 148 countries and a staff of just over 3,000, with about 49 per cent drawn from countries outside the UK. In 2021 LSE became the first Carbon Neutral verified university in the UK.
Estates Strategy supporting the Schools strategic objectives. The Estates Capital Development team has enjoyed unprecedented success in recent years, with acclaimed major projects gaining Stirling award nominations and the Team winning various client of the year accolades. The Assistant Project Manager will be a member of the Capital Development Team, assisting on the briefing, design, procurement and handover of various conversion, refurbishment, and new build capital projects at the LSE.
THE ROLE
PERSON SPECIFICATION
WORKING AT LSE
The LSE Estates Division is responsible for the development and implementation of the LSE
APPLICATION PROCESS
3RD IN THE WORLD Ranking for social science and man- agement subjects in the QS World and Subject Rankings 2022 1ST OF LONDON UNIVERSITIES We are ranked the top university in London for the 11th year running by the Complete University Guide 2023 18 NOBEL PRIZE WINNERS LSE counts 18 Nobel Prize win- ners among our staff and former students 37 WORLD LEADERS have studied or taught at LSE. 219,000 ALUMNI ACROSS 212 COUNTRIES 92.8 PERCENT OF GRADUATES entered employment or further studies within 15 months
35,000 MEDIAN SALARY of an LSE Graduate.
ABOUT LSE
LSE is one of the foremost social science universities in the world. A specialist university with an international intake, LSEs reach extends from its Central London campus to around the world. The School has a cosmopolitan student body, with around 11,600 full time students from 148 countries and staff of just over 3,000, with about 49 per cent drawn from countries outside the UK. LSE opened its doors in 1895 with three rooms and 200 students. Today more than 11,000 students study for degrees at our central London campus, while more than 40,000 more learn on campus or remotely. But while much has changed, one thing remains con- stant: our commitment to the original vision of LSE, as a community of people and ideas, founded to know the causes of things, for the betterment of society. As we look to the future, we do it as an internationally renowned institution, with a reputation for excellence in teaching, research and public engagement in the social sciences. What happens at the School has the potential to be world-changing – and in these turbulent times, the social sciences are needed more than ever.
7 ACADEMIC
1895 LSE WAS FOUNDED LSE is a specialist social studies university PARTNERSHIPS with universities across the world
2021 CARBON NEUTRAL verified university in the UK
29 ACADEMIC DEPARTMENTS and institutes at LSE 19 RESEARCH CENTRES 200 SOCIETIES AND 40 CLUBS
TOP 10 FIELDS OF EMPLOYMENT
1. FINANCIAL AND PROFESSIONAL SERVICES 2. EDUCATION, TEACHING AND RESEARCH 3. CONSULTANCY 4. GOVERNMENT, PUBLIC SECTOR AND POLICY 5. ACCOUNTING AND AUDITING 6. INFORMATION, DIGITAL TECHNOLOGY AND DATA 7. ADVERTISING, MARKETING, PR AND JOURNALISM 8. LAW AND LEGAL SERVICES 9. FMCG, MANUFACTURING AND RETAIL 10. HEALTH AND SOCIAL CARE
RECENTLY COMPLETED PROJECTS INCLUDE:
The Marshall Building a £ 145m new build, designed by Grafton Architects on the corner of Lincoln ’ s Inn Field in a conservation area. The project is attracting industry and media attention since it opened in January 2022. It recently won the Priz Versailles Campuses 2022 and continues to receive award accolades.
LSE ESTATES DIVISION AND CAPITAL DEVELOPMENT The Estates Division is responsible for development and imple- mentation of the LSEs Estates strategy, providing world class buildings and facilities for teaching, learning and research. The Estates Division are committed to creating a higher quality built environment commensurate with LSEs academic stand- ing. Strategic projects are developed and delivered by the Cap - ital Development team, responsible for the planning and imple- mentation of major capital projects, long term maintenance and carbon management in progress at the School. Following a design competition in 2022, David Chipperfields Ar - chitect have been selected to develop the next major project for the LSE, the Firoz Lalji Global Hub is a £ 100m + project that has set high environmental targets with low embedded carbon im- pacts. The development is currently at RIBA Stage 2 with plans to complete it by late 2026.
Our Rogers Stirk Harbour and Partners designed Centre building at £ 125m, recieved an RIBA Award and a Civic Trust Award following its completiong in 2019. The LSE first new building for more than 40 years, The Saw Swee Hock Student Centre has recieved praise from students, staff and architecture critics and has won many awards since its opening in 2014. The capital plan has various major projects up to 2030 and beyond, these are due to be developed over the next few years and the LSE is currently also planning several joint venture residential projects that will build upon the success of previous projects. roof, to the building. The works are likely to take 6 months.
IMPROVING THE STUDENT EXPERIENCE LIES AT THE HEART OF WHAT WE DO. WE ARE FOCUSSED ON PROVIDING WORLD CLASS BUILDINGS AND FACILITIES AND THROUGH EXCELLENT CUSTOMER SERVICE WE AIM TO ENSURE THE SAFE, SECURE AND ENVIRONMENTALLY SOUND OPERATION AND MAINTENANCE OF LSE ASSETS. LSE ESTATES DIVISION MISSION
THE ROLE
• During the project construction stage, to direct and liaise with the professional team, to attend site meetings and minute actions, to monitor progress, to ensure quality control, via the Clerk of Works if appropriate and to assist in arranging interim and final payments to the Contractor. • To arrange the selection and preparation of detailed furniture and other directly procured equipment schedules, monitoring progress, finances and delivery. • To liaise with the client department, services section ( Estates ) and the Maintenance Section regarding the arrangements for commissioning and handover of the buildings. • After occupation of the building (s) , follow up any defects / snags, assess the practical workings of the facility and its fitness for purpose, including post occupancy evaluation. • At the discretion of the Assistant Director and Director of Capital Development, deal with any other building and development matters requiring attention. • To ensure compliance with agreed environmental policies and procedures. Decision Making The post holder will be given some delegated authority and decision making responsibility for particular projects. This should be carried out within the bounds of the School procedures and financial approval system, to ensure projects are delivered on time, on budget and conform to all statutory requirements. This includes making decisions on creative solutions, being flexible in prioritising work and allocating staff resources to specific projects. Taking the necessary decisions to ensure risks from hazards and potential breaches of health and safety are managed to avoid criminal prosecution. Liaison and Networking • To liaise with Senior Management and Senior
Academics, to facilitate the requisite approvals at various stages within the project, from funding commitments, through RIBA work-stage ‘ sign- off s’ to completion and handover. • To consult and liaise with other School Officers in respect of specification issues, undertaking any generic requirements and standards for equipment, suppliers and workmanship. • To focus on the requirements of ‘end users’ and direct consultants to consider the outcomes of the briefing and consultation process, subject to the approvals of the requisite authorities. • Act as a first point of contact where Statutory Authorities need to be informed or consulted e.g. Local Planning Authorities, Building Control, English Heritage and Water Authorities. Facilitate the incorporation of their processes required under the terms for Capital Project Funding. • By agreement with the Director of Finance and Facilities, to discuss and agree details of Project Funding with representatives from the Funding Council, in respect of the reporting and auditing processes required under the terms for Capital Project Funding. • By agreement with the Director Capital Development or Project Working Group, to seek advice and implement recommendations from legal representatives. Flexibility To deliver services effectively, a degree of flexibility is needed, and the post holder may be required to perform work not specifically referred to above. Circumstances To safely access all parts of construction sites, using site lifts, ladders, hoists, access platforms. Utilising all necessary personal protective equipment. To access roof tops, plant rooms, service voids as necessary.
Job title:
Assistant Project Manager
Department Division:
Capital Development, Estates Division
Accountable to:
Director, Assistant Director, Capital Development
Job Summary The post holder will be a member of the Capital Development section of Estates. He / she will be assisting on the briefing, design, procurement and handover of various conversion, refurbishment and new build capital projects at LSE. The post holder will also be expected to project manage his / her own jobs. MAIN RESPONSIBILITIES
Programme Management Role • To manage external consultants team. • Assist in preparing Capital / LTM / Redecorations Programmes in conjunction with the Capital Development Director. • Assist in preparing Project Programmes, and monitoring progress against Capital / LTM programmes throughout the project. • Assist in preparing Risk Registers – identifying and managing risk throughout the project. • To assist the Project Managers to prepare and submit regular reports on progress against programmes, budgets and briefing objectives. • To manage small projects with overview from Senior / Project Managers, Director or Assistant Director of Capital Development including decorating and flooring projects • To ensure that all procurement is carried out in accordance with LSE financial and purchasing policies and other procedures as set down by the Director Capital Development and / or Director of Estates. • To ensure compliance with agreed environmental policies and procedures. Project Management Role • To consult with the client department, senior School Officers and Estates staff regarding the desired facilities and possible source of finance. • To prepare and present accommodation
studies, budget costings, feasibility studies etc., • To assist / prepare a preliminary design brief and specification of client requirements, including
constraints, programme information and accommodation needs and relationships.
• To prepare any progress reports required by Project Boards or Steering Groups and present summary details at such meetings. • To assist and prepare necessary contractual documentation and to appoint a professional team. • To assist in developing the design brief with the Architects and in conjunction with the Client and Estates technical staff, and to consider and comment on the Consultant ’ s drawings and specifications. • Where final designs exceed the capital expenditure limits, to discuss options with the client and in liaison with the Senio r/ Project Managers and Directo r/ Assistant Director, School staff and the professional team. • Upon receipt of tenders, to review the situation in above. • To make the necessary contractual arrangements with the successful tenderer. • At all stages of the project, to ensure that adequate mechanisms are in place for effective
project cost control and that internal and external project management and control procedures are followed.
PERSON SPECIFICATION
KNOWLEDGE AND EXPERIENCE Essential:
INITIATIVE AND PROBLEM SOLVING • Ability to use initiative and creativity to address problems that are difficult to resolve. TEAMWORK AND MOTIVATION • Willingness and ability to work as part of a team PLANNING AND ORGANISING RESOURCES Essential: • Ability to work under pressure and plan and organise a busy workload with conflicting deadlines Desirable: • Ability to manage projects. Evidence of Focus, drive and self-motivation in order to deliver required project outcomes..
DECISION MAKING • Ability to work on own initiative, take independent decisions and to provide advice and input to others LIAISON AND NETWORKING • Ability to exchange information effectively and maintain relationships with internal and external contacts CIRCUMSTANCES • Able to work flexible hours when required and sufficiently able to access all parts of a construction site
• JCT Standard Forms of Building Contract • Procurement and Handover procedures • Previous experience of budget planning and financial control. • An understanding of current technical developments and advancements in structure & construction techniques. • Experience of using CAD (C omputer Aided Design ) • Previous experience of surveying and estimating. COMMUNICATION • Excellent written and verbal communication skills • Ability to convey complex information in the most appropriate format
• Degree or equivalent in a relevant subject • Demonstrable experience of Contract Administration & Construction Project Management Desirable: • Membership of relevant professional body e.g. RICS, MBIAT, CIOB or similarly recognised organisation. • Experience in using project programming using Microsoft Project. • Knowledge of the following areas: • CDM Regulations • Town and Country Planning Act 1990 • Building Act 1984 • Health and Safety Legislation • NBS specification • British and European Standard s/ codes of practice
WORKING AT LSE
Join LSE and you ’ ll work in a world-leading university where cut- ting edge research is happening now, in the heart of a vibrant city. We have challenging and rewarding roles for committed individ- uals. In return we offer a good work-life balance, with generous holidays and award-winning family-friendly policies. Diversity is valued and staff development is taken seriously. We have a strong sense of community. We even have some good parties. Our staff say they are proud to work here. As a member of LSE staff, you ’ ll be provided with a competitive salary and pension scheme, generous annual leave ( 41 days p.a. including bank holidays ) as well as benefiting from excellent train - ing and development opportunities. However, we are acutely aware that there are other considerations important to you. With this in mind, we provide numerous other attractive benefits to help actively encourage a positive, diverse, healthy and family friendly culture in our workplace.
Benefits include: • Childcare vouchers • Cyclescheme • Eyesight tests for VDU users • Season ticket loans • LSE gym membership • Give as you earn • Fee remission • Senior common room
Further information can be viewed here.
APPLICATION PROCESS LSE is being supported on this recruitment campaign by the search consultancy The Management Recruitment Group - MRG.
To arrange a confidential briefing conversation please contact our advisors:
Nicholas Coppard nicholas.coppard @ mrgglobal.com 07896 079 495
Leena Lais leena.lais @ mrgglobal.com 07973 192 953
Applications should consist of a comprehensive CV and project list / portfolio.
Applications should be sent to: nicholas.coppard @ mrgglobal.com and leena.lais @ mrgglobal.com
LSE is committed to building a diverse, equitable and truly inclusive university. With students and staff from over 140 countries around the world, diversity is integral to LSE. The School ’ s dynamic mix of people and ideas underpins our global reputation for excellence in the social sciences, and makes studying and working at LSE a unique and enriching experience.
We encourage and welcome applications from all sections of the community.
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