THE ROLE
• During the project construction stage, to direct and liaise with the professional team, to attend site meetings and minute actions, to monitor progress, to ensure quality control, via the Clerk of Works if appropriate and to assist in arranging interim and final payments to the Contractor. • To arrange the selection and preparation of detailed furniture and other directly procured equipment schedules, monitoring progress, finances and delivery. • To liaise with the client department, services section ( Estates ) and the Maintenance Section regarding the arrangements for commissioning and handover of the buildings. • After occupation of the building (s) , follow up any defects / snags, assess the practical workings of the facility and its fitness for purpose, including post occupancy evaluation. • At the discretion of the Assistant Director and Director of Capital Development, deal with any other building and development matters requiring attention. • To ensure compliance with agreed environmental policies and procedures. Decision Making The post holder will be given some delegated authority and decision making responsibility for particular projects. This should be carried out within the bounds of the School procedures and financial approval system, to ensure projects are delivered on time, on budget and conform to all statutory requirements. This includes making decisions on creative solutions, being flexible in prioritising work and allocating staff resources to specific projects. Taking the necessary decisions to ensure risks from hazards and potential breaches of health and safety are managed to avoid criminal prosecution. Liaison and Networking • To liaise with Senior Management and Senior
Academics, to facilitate the requisite approvals at various stages within the project, from funding commitments, through RIBA work-stage ‘ sign- off s’ to completion and handover. • To consult and liaise with other School Officers in respect of specification issues, undertaking any generic requirements and standards for equipment, suppliers and workmanship. • To focus on the requirements of ‘end users’ and direct consultants to consider the outcomes of the briefing and consultation process, subject to the approvals of the requisite authorities. • Act as a first point of contact where Statutory Authorities need to be informed or consulted e.g. Local Planning Authorities, Building Control, English Heritage and Water Authorities. Facilitate the incorporation of their processes required under the terms for Capital Project Funding. • By agreement with the Director of Finance and Facilities, to discuss and agree details of Project Funding with representatives from the Funding Council, in respect of the reporting and auditing processes required under the terms for Capital Project Funding. • By agreement with the Director Capital Development or Project Working Group, to seek advice and implement recommendations from legal representatives. Flexibility To deliver services effectively, a degree of flexibility is needed, and the post holder may be required to perform work not specifically referred to above. Circumstances To safely access all parts of construction sites, using site lifts, ladders, hoists, access platforms. Utilising all necessary personal protective equipment. To access roof tops, plant rooms, service voids as necessary.
Job title:
Assistant Project Manager
Department Division:
Capital Development, Estates Division
Accountable to:
Director, Assistant Director, Capital Development
Job Summary The post holder will be a member of the Capital Development section of Estates. He / she will be assisting on the briefing, design, procurement and handover of various conversion, refurbishment and new build capital projects at LSE. The post holder will also be expected to project manage his / her own jobs. MAIN RESPONSIBILITIES
Programme Management Role • To manage external consultants team. • Assist in preparing Capital / LTM / Redecorations Programmes in conjunction with the Capital Development Director. • Assist in preparing Project Programmes, and monitoring progress against Capital / LTM programmes throughout the project. • Assist in preparing Risk Registers – identifying and managing risk throughout the project. • To assist the Project Managers to prepare and submit regular reports on progress against programmes, budgets and briefing objectives. • To manage small projects with overview from Senior / Project Managers, Director or Assistant Director of Capital Development including decorating and flooring projects • To ensure that all procurement is carried out in accordance with LSE financial and purchasing policies and other procedures as set down by the Director Capital Development and / or Director of Estates. • To ensure compliance with agreed environmental policies and procedures. Project Management Role • To consult with the client department, senior School Officers and Estates staff regarding the desired facilities and possible source of finance. • To prepare and present accommodation
studies, budget costings, feasibility studies etc., • To assist / prepare a preliminary design brief and specification of client requirements, including
constraints, programme information and accommodation needs and relationships.
• To prepare any progress reports required by Project Boards or Steering Groups and present summary details at such meetings. • To assist and prepare necessary contractual documentation and to appoint a professional team. • To assist in developing the design brief with the Architects and in conjunction with the Client and Estates technical staff, and to consider and comment on the Consultant ’ s drawings and specifications. • Where final designs exceed the capital expenditure limits, to discuss options with the client and in liaison with the Senio r/ Project Managers and Directo r/ Assistant Director, School staff and the professional team. • Upon receipt of tenders, to review the situation in above. • To make the necessary contractual arrangements with the successful tenderer. • At all stages of the project, to ensure that adequate mechanisms are in place for effective
project cost control and that internal and external project management and control procedures are followed.
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