Who should attend At each Design Review Panel meeting, there will be at least four Panel members including the Chair who will take notes and draft the written feedback document. It is suggested that the architect/lead designer and client should attend. It is often useful if other members of the project team , such as planning consultants and other design or technical consultants, to also attend. If there is a landscape architect on the team it is very helpful for them to attend. We encourage you to invite the relevant local authority officers to attend the meeting; these may include planning, conservation and highways officers. If there has been involvement from another part of the Council please let us know. If there is involvement from another agency, such as Historic England or the County highways team, you may also wish to invite them to the design review panel session. If they cannot attend you may wish to provide their views in advance. We also encourage a range of people to come and observe design review; this might include additional local authority officers, students, other professionals, elected members, etc. In all cases we will obtain you r permission first and all observers will be required to agree to maintain strict confidentiality. S ometimes we get requests to conduct a design review without the local authority present. On other occasions local authority officers are unable to be present because a formal pre-application process has not begun and it is their policy not to invest staff time at such an early stage. It is vital that the design review panel process is recognised as being as impartial and independent (from both the local authority and the applicant) and we therefore do not insist that the local authority is invited, although we do suggest it is usually beneficial if they are present. In accordance with data protection laws, and as we recognise that often projects are commercially sensitive, particularly when brought to The Design Review Panel prior to engagement with the pre-application process, we will only send a copy of our written feedback to our customer (the person or organisation who made the booking with The Design Review Panel).
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