BUDGETARY ACCOUNTABILITIES 1. The job holder will assist in the proactive review, analysis, forecasting and reporting of monthly management accounts in-line with departmental expectations. In-line with Force procedures, the job holder will have an approval limit of £2,500.00. The job holder will be required to make the necessary checks to ensure there are sufficient funds available within the respective budget line to accommodate the expenditure. This will be managed through local processes and in-conjunction with the Facilities Service Delivery Manager and if appropriate the Head of Facilities Services. 2. Effectively manage Facilities owned ‘Service Orders’, ensuring that all expenditure is justified and ‘in-line’ with departmental practices and requirements. 3. No other specific budgetary accountabilities (unless specifically allocated a budget to manage by their line manager) aside from ensuring value for money and best use of resources in all activities undertaken by the teams.
proactive and assertive approach to time and performance management both personally and across the teams. 7. Lead compliance in Health & Safety and Environmental management across all Facilities services over a wide geographical area, ensuring that a robust reporting and inspection regime is in place to comply with statutory obligations and maintained to provide a fit for purpose, safe, effective and accessible workplace. 8. Represent the Estates and Facilities Department in a professional manner at meetings, build and develop relationships with internal stakeholders and external partners to understand the needs of the customers and the requirements of the service. Communicate, negotiate and influence discussions in a professional manner to ensure that decisions made are informed and any risks are identified and mitigated as required. 9. Assist the Estates Department in the design, contractor logistics, customer engagement and mobilisation of relocations, refurbishments, repurposing and decommissioning projects. Manage assigned activities relating to the day-to-day project implementation and co- ordination, including resource management and
liaison with key stakeholders. 10. Develop a close working relationship with the Facilities Works Manager to ensure pre- planned projects are suitably resourced, supported and co-ordinated on site to minimise disruption and impact on site users, site Facilities staff and business as usual activities, and, any local staffing abstractions do not impact service delivery in relation to health and safety compliance. Allocate actions identified within external risk assessments, site audits and internal request co-ordinated by the Facilities Works Manager. 11. Work with the Contracts & Commercial Services Manager/Team to maximise the effectiveness of soft service contracts delivery, e.g. cleaning, grounds maintenance, waste disposal, through ongoing local monitoring of performance, compliance to specification and auditing of services. 12. Responsible for providing support to the Facilities Services Delivery Manager for the development and introduction of a new collaborated operating model, service specifications and internal service level agreements. To also identify, evaluate and introduce efficiencies whilst performance is
maintained at the levels outlined in the service level agreement. 13. Accountable for full compliance with Force financial and departmental policies and procedures to ensure effective management of the delegated departmental budgets is in place. Responsible for ensuring that financial constraints and opportunities are communicated to respective teams and records of expenditure are maintained where any inappropriate or inaccurate expenditure are investigated. 14. Provide support to the Head of Facilities Services and the E&F Senior Management Team as required and during times of abstraction of the Facilities Service Delivery Manager and other Area Facilities Managers 15. Manage and lead the area team through organisational change. This may be relating to the personal impact of change on team members or through supporting operational units who are going through a change programme and the subsequent demands on workspace. 16. Undertake other duties appropriate to the grade and character of work as may be reasonably required, including specific duties of a similar or lesser graded post.
ORGANISATIONAL STRUCTURE CHART
Facilities Service Delivery Manager
Area Facilities Manager
Area Facilities Manager
Area Facilities Manager
Facilities Works Manager
Facilities Manager
Facilities Manager
Facilities Manager
Facilities Manager
Facilities Manager
Facilities Manager
Facilities Co-ordinators
Facilities Co-ordinators
Facilities Co-ordinators
Facilities Co-ordinators
Senior Facilities Officer
Facilities Co-ordinators
Facilities Co-ordinators
Facilities Co-ordinators
Facilities Works Co-ordinators
Facilities Works Co-ordinators
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