JOB DESCRIPTION Job Title:
Estates & Facilities Manager Head of Operations & Commercial
Reports to:
Responsible for:
Parks & Gardening team, GM contract, FM contract, Buildings Assistant
Hours:
F/T not less than 37.5 hours/week
Location:
Gunnersbury Park & Museum (the role is site-based)
PURPOSE OF THE ROLE • To lead on the Planned Preventative Main- tenance program and Improvement & Up- grade works of the buildings and park, day- to-day repairs and facilities management • To engage with and manage external con- tractors whilst ensuring the conservation and upkeep of the heritage buildings and parkland • To focus on sustainable and ecologically sound solutions to maintenance and up- grade issues • To lead on Health & Safety management for the organisation • Adhere to financial protocols and manage the Estates and Facilities budget • To lead on the security of buildings includ- ing the management and maintenance of the CCTV system • Provide leadership and support to the Parks and Gardens team and Buildings Assistant • Support the wider Gunnersbury Park & Mu- seum management team as required, col- laborating particularly closely with the Op- erations Manager to ensure that all aspects of the estate provide a safe and welcoming environment for all staff and visitors • To lead on Health & Safety management by undertaking regular audits of the buildings and parkland, identifying hazards and tak- ing corrective action • To ensure Risk Assessments, Method Statements and safe working practices and paperwork are up to date and in place for all areas • To keep up to date records of accidents, in- cidents and near misses; investigate causes and carry out corrective action as required, ensuring information/updates/procedural change is presented at operations meetings • To carry out Health & Safety training ses- sions and refreshers with all staff and volun- teers on a periodic basis, ensuring that any MAIN DUTIES AND ACTIVITIES Health & Safety
changes in legislation are communicated to the whole team • To ensure all contractors attending the site have completed the Safety Induction be- fore commencing work and are adequately monitored whilst on site • To perform weekly fire alarm tests and quarterly fire evacuation drills of the main building • To perform other regular H&S checks such as call point testing, fire extinguishers checks and evacuation chair checks • To ensure all first aid kits are maintained and topped up as required Estate Maintenance & Facilities Management • To lead on all estate maintenance, repairs and facilities issues including buildings, heritage structures, park infrastructure and listed features within the Gunnersbury Park Estate • To identify and prioritise maintenance and infrastructure upgrade issues, develop fea- sibility options and business cases, deal with procurement and project manage im- provement and upgrade works • To seek sustainable solutions to mainte- nance issues to minimise adverse environ- mental impact • To ensure a Maintenance Log is maintained with details of works pending and actions taken • To liaise with external contractors as neces- sary with regard to specialist works, planned preventative maintenance and regular cy- clical tests (e.g. water testing, emergency lighting, etc) • To ensure that all regulatory certificates and records are up to date and retained on site for inspection • To manage the estates and facilities con- tracts (e.g. cleaning, refuse collection, fa- cilities management contract, grounds maintenance contract) to ensure value for money, H&S compliance and Service Level Agreements are being adhered to
THE PARK
Gunnersbury Park boasts 72 hectares of Grade II* listed parkland in the heart of west London. From open lawns perfect for a picnic, formal gardens to delight any budding horticulturist and tranquil lakes to go boating on in the summer months, Gunnersbury Park offers something for every- one. As a Grade II* listed park in west London, Gun- nersbury has a rich history. The estate formed part of the private country estate of Princess Amelia, daughter of George II and later was home to Baron Lionel de Rothschild and his family, be- fore becoming a public park in 1926. Thanks to multi-million pound grants from the National Lottery Heritage Fund and the Parks for People programme, the park has been extensive- ly renovated in recent years.
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