PERSON SPECIFICATION
• To actively monitor the condition of the buildings and carry out day-to-day repairs as necessary or advise on longer term specialist repairs • To read the main and sub-water meters periodical- ly and provide the readings to Finance Equipment and Room Set-ups • To maintain resources and equipment for effec- tive on-site maintenance • To take responsibility for the IT and projection equipment in rooms used for hires, ensuring it is well maintained and ready for use • To compile and maintain an inventory of equip- ment by location • To assist with room set-ups/take downs for events and activities as required Security • To be the main lead on the security of the build- ings and estate, ensuring areas are secured and alarmed as necessary • To lead on the management and maintenance of the CCTV system, ensuring appropriate controls are in place for GDPR purposes • To lead on the security of keys, fobs and security codes ensuring that all keys and fobs are retained after staff/contractors have left and security codes are periodically changed Financial • To adhere to the Financial Regulations as directed by the Head of Finance • To manage the Estates and Facilities budget en- suring value for money through alternative quotes • To periodically review contractor services and ac- tivities to ensure effectiveness and value for mon- ey Other • To act as Duty Manager as required • To attend meetings and training courses as nec- essary • To manage the work of the estates and facilities team and provide support with their personal de- velopment • To supervise the duties of volunteers as necessary • To respond to out of hours emergencies, includ- ing attending the site and resourcing staff and contractors as required • To be flexible with working hours, including some evenings and weekends • To undertake other duties as may be requested from time to time and commensurate with the re- sponsibility level of the post
SKILLS/QUALITIES/EXPERIENCES
Essential: • Degree or equivalent professional qualification in a recognised building / facilities management or engineering discipline • Significant experience in estates and facilities man- agement, including knowledge of current building regulations and managing a listed estate • IOSH/NEBOSH H&S qualification or the willing- ness to train to achieve • Excellent working knowledge of H&S and able to carry out risk assessments • Experience of undertaking surveys, audits and producing reports • Proven experience of planning and reporting on a diverse range of building activity, including com- plex maintenance programmes • Excellent project management skills with the abili- ty to lead on numerous capital projects across the estate • Experience of managing external contractors and Service Level Agreements in contracts • Good IT skills and proficient user of Microsoft Of- fice • Ability to manage a budget effectively • Proven track record of delivering results against KPIs • Highly organised and flexible, with the ability to manage competing priorities • Experience of effectively leading diverse teams, both direct team members and indirect team members across the organisation • Creative and pragmatic problem solver • Excellent interpersonal communication skills and confident dealing with people at all levels • Physically fit to carry out practical requirements of the job Desirable: • RICS, CIOB, RIBA or IWFM membership • Experience of operating in a heritage environment
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