Pre-planned Absences A student may be excused for family vacations, college visits, etc. if this procedure is followed: ● A written request from parents to the office is submitted via email to the school office and administration detailing the dates to be missed. This should be submitted at least one week prior to the trip. ● The administration will add comments to the request based on feedback from all of the student’s teachers. ● The request will be returned to the parents, via the student, by the end of the next day. Students with low achievement, students not current in their assignments, or students seeking to be absent during inopportune times during the school year (testing period, etc. ) will be advised not to be absent. Students will be required to hand in all missed assignments and take all missed tests/quizzes within the number of days equal to the number of days absent. CLOSED CAMPUS: The HCA Upper School has a closed campus. Students are not permitted to leave campus and come back to school without pre-approved permission. Parents may not give their children permission to go off campus to get something to eat or to run errands. Once students arrive at campus they are expected to stay. Seniors may leave at the conclusion of their academic schedule and return for practice/games. Leaving Campus ● If a student becomes ill, he/she must report to the school office to telephone his/her parents for permission to leave campus. Students should not use personal cell phones for this purpose. Parents must give permission to the school office before a student leaves campus. ● If a student must leave campus during the school day, a parent must email (upperschool@hcakc.org), call 913-782-3262 or send a note to the school office at the beginning of the school day. ● Prior to leaving campus, the student must sign out at the Upper School office ● Students who leave school without permission or do not sign out at the Upper School office before leaving will receive an unexcused absence for all class time missed. Early Dismissal From School Early dismissal will be granted for the same reasons allowable for excused absences. Parents are encouraged to schedule appointments with their doctor or dentist after school hours. However, if they must take place during school hours, appointments should be made as early or as late in the day as possible. Should an early dismissal be necessary, the parent should notify the office in advance. The parent is responsible for checking their student out in the school office. If the student returns the same day, the student must check in with the office before returning to class.
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