August 2021
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Draft First Letter to Potential Kansas Contributors
August 13, 2021
Address Address Address Address
Dear :
Next summer, Kansas will host the 76 th Annual Meeting of the Midwestern Legislative Conference (MLC) of The Council of State Governments. We look forward to bringing this special event to Wichita on July 10-13, 2022, and we invite you to participate in what promises to be an outstanding conference. We also hope you will join us – and all of our colleagues in the Kansas Legislature – in welcoming lawmakers from 11 states and four Canadian provinces to the MLC Annual Meeting next year. The MLC Annual Meeting brings together hundreds of lawmakers and guests to discuss a wide variety of issues important to our region. It features guest presentations from leading thinkers and policy experts in fields ranging from agriculture, education and economic development to criminal justice, health and fiscal affairs. The conference also includes evening social events for all attendees, as well as a full lineup of activities for spouses, children, and guests, all highlighting some of the area’s finest attractions , including Botanica, The Wichita Gardens and the Sedgwick County Zoo. Additional details, including a preliminary program, registration materials, and information on keynote speakers, session topics and social events will be sent to you early next spring. To produce an event like this, the MLC needs your assistance, and I hope we can count on your support. At this time, we respectfully ask and encourage you to set aside funds in your budget to support the 2022 MLC Annual Meeting . Then, in the months to come, we will contact you again, at which time we will ask you to make a formal pledge of support for this event. Since registration fees cover only a portion of the costs of this conference, we rely on the generous support of sponsors like you to help us provide the kind of high-quality programming that our members and guests have come to expect from the MLC. In addition to a range of donor benefits reflecting contribution levels, all MLC sponsors are acknowledged in several ways throughout the year and on site during the conference. We will also honor all of our contributors during a special reception that will be held in Wichita during the Annual Meeting. A contribution reply form containing additional details about sponsorship levels and benefits is enclosed with this letter for your reference and use. Please note that early sponsors (those from whom we receive contributions or pledges prior to February 11, 2022 ) will also be acknowledged in the registration brochure that will be sent to all legislators and other potential attendees across the region next spring. The MLC Annual Meeting rotates into Kansas only once every dozen years, so next year’s conference provides us with a rare opportunity to showcase the best that Kansas has to offer to neighbors from across the Midwest. A strong public-private partnership is critical to the success of this event, so we appreciate your consideration of this request. We hope you will join us next summer in Wichita!
Sincerely,
Sen. Carolyn McGinn, Kansas 2022 Chair Midwestern Legislative Conference + 4 legislative leaders
Enclosure
KANSAS PARTNERSHIP OPPORTUNITIES 76th Annual Meeting | Midwestern Legislative Conference | Wichita, KS | July 10-13, 2022
LEVELS & BENEFITS All contribution levels receive conference program recognition and acknowledgement in the MLC newsletter Stateline Midwest.
BRONZE CONTRIBUTOR $3,500 • Recognition in the registration brochure for early sponsors* • One complimentary registration to attend the meeting • One invitation to a special reception with the MLC Executive Committee and Kansas Host Committee during the meeting GOLD CONTRIBUTOR $10,000 • Recognition in the registration brochure for early sponsors* • Three complimentary registrations to attend the meeting • Three invitations to a special reception with the MLC Executive Committee and Kansas Host Committee during the meeting DIAMOND CONTRIBUTOR $35,000 • Recognition, including logo, in the registration brochure for early sponsors* • Special signage with logo at MLC Annual Meeting • Six complimentary registrations to attend the meeting • Six invitations to a special reception with the MLC Executive Committee and Kansas Host Committee during the meeting • Acknowledgement (with logo) in the MLC newsletter Stateline Midwest
PLATINUM CONTRIBUTOR $20,000 • Recognition in the registration brochure for early sponsors* • Four complimentary registrations to attend the meeting • Four invitations to a special reception with the MLC Executive Committee and Kansas Host Committee during the meeting
SILVER CONTRIBUTOR $5,000 • Recognition in the registration brochure for early sponsors* • Two complimentary registrations to attend the meeting • Two invitations to a special reception with the MLC Executive Committee and Kansas Host Committee during the meeting HOST STATE FRIEND $2,000 • Recognition in the registration brochure for early sponsors* • One discounted registration to attend the meeting • One invitation to a special reception with the MLC Executive Committee and Kansas Host Committee during the meeting
* The brochure will include any companies or organizations that have contributed or pledged their support by February 11, 2022.
Name:
Title:
Company/Organization:
Address:
City:
State:
Zip:
Telephone:
E-mail:
Contribution amount: $
Check enclosed
Send me an invoice
Make checks payable to the “Midwestern Legislative Conference.” Credit card payments not accepted. Federal Identification Number: 36-6000 818
Please return the completed form to: Ms. Ilene K. Grossman | Assistant Director | Midwestern Legislative Conference 701 East 22nd Street, Suite 110 | Lombard, IL 60148-5095 | phone: 630.925.1922 | fax: 630.925.1930 | email: igrossman@csg.org
Tax Deductibility of Contributions: All contributions above the fair value of the complimentary registrations received are tax deductible as permitted by law. The Midwestern Legislative Conference will provide a statement of the deductible value to all contributors.
If you plan to attend the meeting, you must complete a separate registration form to attend the meeting. The registration form will available at csgmidwest.org .
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2021 Preliminary MLC Budget
Business Program General
Code
Budgeted Actual
Speaker Honoraria
72020
$85,000.00
Speaker Travel Expenses
74010
$30,180.00
MLC Staff Salaries and Benefits
60000
$35,000.00
MLC Staff Travel & Expenses
74000
$29,400.00
Postage/express/shipping
62010
$3,400.00
Logistics Consultant
72000
$12,500.00
Internet Access/Office Phones and Furniture
62110
$1,500.00
Meeting App
68230
$3,000.00
Equipment Rental -- computers and printers
66010
$3,500.00
Printing Graphics
78030
$500.00
Stateline promotional inserts/bookmarks
78050
$1,000.00
Meeting Announcements
78050
$7,000.00
Business Programs
78050
$3,100.00
Signage
78050
$500.00
Badges
78050
$100.00
Onsite Printing
78050
$1,000.00
Hotel Charges Civic Center
68230
$4,500.00
14 Committee Meeting Breaks/11 meals
68230
$8,000.00
CSG/Host State Breaks/meals
68230
$3,500.00
3 Buffet Breakfasts
68230
$25,500.00
2 Lunches
68230
$21,500.00
6 Plenary Session Breaks
68230
$4,600.00
Photographer
68230
$3,000.00
Audio/Visual/pipe and drape
68230
$36,500.00
Subtotal Business Program
$323,780.00
Social Activities
Sunday Reception - Reptile Gardens
68230
$40,000.00
Newcomers' Reception
68230
$2,500.00
Sponsors' reception
68230
$2,900.00
Monday Family Night - Crazy Horse/Mt. Rushmore
68230
$39,354.00
BILLD reception
68230
$2,900.00
Tuesday State Dinner
68230
$46,500.00
Entertainment (if not in event budgets)
68230
Transportation
68230
$32,000.00
Monday daytime - Journey/ Pres Statues
68230
$8,265.50
Tuesday daytime - Custer State Park
68230
$18,993.60
Evening Youth events (Sunday & Tuesday)
68230
$4,000.00
Subtotal Social Program
$197,413.10
Miscellaneous
Host gift
62440
$5,000.00
VIP Gifts (Executive/Incentive Giveaways/Innovations)
62440
$1,500.00
Credit Card Merchant fees
62340
$5,500.00
Miscellaneous
62320
$1,000.00
Volunteer/Host State Expenses
68230
$24,854.00
Subtotal Miscellaneous
$37,854.00
$559,047.10
0.00
Total
MLC Attendance & Expenditures
Registrants Spouses/ Youth Total
Total
Guests
Attendance Expenditures
2021 Rapid City, South Dakota
422
108
61
591
*$473,000
2020 Detroit, Michigan – Canceled
2019 Chicago, Illinois
459
67
40
566
$650,444
2018 Winnipeg, Manitoba
295
61
35
391
$412,000
2017 Des Moines, Iowa
395
50
24
469
$408,599
2016 Milwaukee, Wisconsin
366
61
34
461
$430,000
2015 Bismarck, North Dakota
432
54
49
535
$548,280
2014 Omaha, Nebraska
395
61
32
488
$441,511
2013 St. Paul, Minnesota
517
85
37
639
$545,911
2012 Cleveland, Ohio
401
54
41
496
$444,861
2011 Indianapolis, Indiana
458
63
31
552
$425,700
2010 Toronto, Ontario
343
111
41
495
$603,194
2009 Overland Park, Kansas
510
104
41
655
$445,398
2008 Rapid City, South Dakota
517
198
146
861
$463,681
2007 Traverse City, Michigan
542
150
66
758
$474,267
2006 Chicago, Illinois
531
160
84
775
$542,450
2005 Regina, Saskatchewan
406
134
55
595
$356,763
2004 Des Moines, Iowa
459
79
44
582
$276,920
2003 Milwaukee, Wisconsin
473
87
33
593
$292,693
*Estimated
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