Unclaimed
Property
1707 North 9th Street PO Box 5523 Bismarck, ND 58506-5523 Phone: (701) 328 – 2800 Fax: (701) 328 – 3650
land.nd.gov
Jodi Smith, Commissioner
July 2018
MEMORANDUM
TO: Unclaimed Property Holders FR: Susan Dollinger, Unclaimed Property Administrator RE: 2018 Unclaimed Property Reporting
ELECTRONIC REPORTING It is time once again to begin preparing annual unclaimed property reports. New this year is the requirement to report electronically. The Division anticipates North Dakota Administrative Rule 85-03 to become effective October 1, 2018. North Dakota accepts electronic reports from all software programs that produce reports in the standard NAUPA II format with either an .hrs or .txt extension (Ex: HRS Pro, UPExchange, Tracker, Chesapeake). Once the report is prepared, holders can either burn it to a CD and submit it with the remittance, email it, or contact unclaimed@nd.gov for secure electronic upload instructions. If you are not currently reporting electronically, free software is available at: https://www.unclaimed.org/reporting/. Please note, this software only generates the file. The file must still be submitted to the state. PRIORITY OF REPORTING The first priority for holder reporting is to report abandoned property to the state of the owner’s last known address. The second priority is to report to the state of incorporation of the business if the owner’s address is unknown. In other words, if abandoned property is being held for owners with addresses in states other than North Dakota, the holder should report that property to each state. NEGATIVE REPORTING A Negative or zero report reflects that no unclaimed property is being held and while it is not a statutory requirement; the submission of a negative or zero report is strongly encouraged and deemed a best practice by most corporate legal and accounting advisors. QUESTIONS If you have additional questions, please visit our website. (https://land.nd.gov/Unclaimed). The holder reporting manual will answer many frequently asked questions regarding deadline, remittance, reciprocity, safe boxes, due diligence and many other topics pursuant to North Dakota Century Code 47-30.1. (https://land.nd.gov/docs/ UnclaimedProperty/UP%20Holder%20Manual.pdf
G r o w t h T h r o u g h E d u c a t i o n - J u l y / A u g u s t / S e p t e m b e r 2 0 1 8 5
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