University of Oxford - Head of Energy and Carbon

HEAD OF ENERGY & CARBON CANDIDATE INFORMATION PACK

ABOUT THE UNIVERSITY OF OXFORD

Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward- looking, creative and cutting-edge. Oxford is one of Europe’s most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford.

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ABOUT THE UNIVERSITY OF OXFORD THE UNIVERSITY OF OXFORD ESTATE ESTATES SERVICES THE CONTEXT OUR PRIORITIES ENVIRONMENTAL POLICY, SUSTAINABILITY AND ‘GREEN’ TRAVEL FUTURE DEVELOPMENT OF THE ESTATE JOB DESCRIPTION SELECTION CRITERIA BENEFITS OF WORKING AT THE UNIVERSITY APPLICATION PROCESS

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For more information, please visit www.ox.ac.uk/about/organisation.

THE UNIVERSITY OF OXFORD ESTATE

...comprises a significant portfolio of land and properties, with a wide range of asset types and uses: 235 buildings, providing some 590,000m2 of space, which accommodates the day-to-day activities of the University, including specialist research buildings, teaching laboratories and lecture halls, sports facilities, libraries and museums, administrative and ceremonial buildings The University is responsible for the repair and upkeep of some of the finest buildings in the city of Oxford, including the Radcliffe Camera, Sheldonian Theatre and Old Bodleian Library The estate has been growing at around 5% per annum for the last 15 years. A further 150 properties in and around Oxford which are managed commercially, including accommodation for graduate students, offices, warehouses and land. The estate has buildings dating from 1424. 25% of it is listed and 37% was built before 1840. It also includes a significant portfolio of state-of-theart research buildings developed over the last 10 years The University has a series of masterplans that could provide up to an additional 250,000 m2 of space.

ESTATES SERVICES Estates Services is responsible for the

management and strategic direction of Oxford University’s functional and commercial estate within Oxfordshire. This comprises some 450 buildings and the infrastructure associated with them. Estates Services has a broad and diverse remit covering: • Development of the University’s Estate Strategy • Management of the University’s functional estate (which includes laboratory and teaching facilities, offices, museums, and libraries) and housing for graduate students and staff; • Facilities Management for a growing number of University buildings • Management of the University Parks and Wytham Woods • Management of the University’s commercial, agricultural and residential land and property assets • The development of all capital building projects, running at around £60m - £90m per annum • Repairs and maintenance of buildings and infrastructure (except IT and Telecoms) • Programmes of refurbishment, replacement and minor works • Reactive maintenance via the Helpdesk • Environmental sustainability • Space management and maintenance of space and property records • Maintenance of a safe and secure physical environment for staff, students and visitors by Security Services.

THE CONTEXT

OUR PRIORITIES The University will balance capital spending on refurbishing and replacing the existing estate with the delivery of new buildings to meet research and education needs. It will provide an estate that meets the needs of staff and students, reduces environmental impact and is affordable to run and maintain. The Estate Strategy has a number of priorities: • To meet the changing patterns of research and teaching activity that result from changes in the size and shape of the University • To improve the utilisation of space through new buildings designed for flexibility and shared use, and the effective sharing of existing teaching and research facilities • To improve the condition and functional suitability of the estate by reviewing the use of existing buildings which are vacated when new ones are built • To reduce running costs and carbon emissions A more efficient and flexible use of space and sharing of facilities will: • Reduce the resources needed to run and maintain less efficient buildings, enabling resource to be redirected for academic benefit • Allow for new ideas to be realised in research and education through increased collaboration

Oxford has specific issues:

Key challenges are: a very significant change in the capital funding landscape , more emphasis on sharing and flexibility by a smaller number of centres of excellence, the changing needs of students, and carbon and energy reduction. • The UK Higher Education sector as a whole faces a significant reduction in government funding for capital • The quality of student provision has come under scrutiny following introduction of the variable fee • Research funding is increasingly

• A number of properties are no longer functionally suitable for their current use and their future needs to be considered in the light of their location and potential for change of use • The development of new donor-funded buildings is likely to continue as the University grows • The provision of appropriate student housing remains a challenge and will require further investment • Ambitions to promote flexibility and sharing of both teaching and research space enjoy broad support across the University but are some way from becoming a reality • The continued growth of research places significant demands on investment • Research data requires very significant processing, resilience and storage facilities; investment in IT capital projects is likely to become more significant over the next five years

dependent on promoting flexibility, interdisciplinary work and sharing between institutions

• The national value-for-money agenda is promoting better use of space and more efficient servicing. Carbon reduction targets for the sector are challenging

ENVIRONMENTAL POLICY, SUSTAINABILITY & ‘GREEN’ TRAVEL

Oxford University’s Environmental Sustainability Strategy was approved by Council on 15 March 2021. The strategy sets two ambitious targets: to achieve net zero carbon and to achieve biodiversity net gain, both by 2035. The strategy focuses on these ten priority areas: • Research - Increase research and engagement in environmental sustainability. • Curriculum - Offer all students the opportunity to study environmental sustainability, either within or outside the examined curriculum. • Carbon emissions from University buildings - Reduce carbon emissions related to our energy consumption to a minimal level. address the University’s principal biodiversity impacts through its operations and supply chain, and enhance biodiversity on the University’s estate. • Sustainable food - Reduce the carbon emissions and biodiversity impact of our food. • Sustainable resource use - Reduce • Biodiversity - Identify and the environmental impacts of our consumption and supply chain. • International travel - Reduce aviation emissions from University staff and student travel and offset the balance of emissions. • Local travel - Limit transport emissions by reducing the need to travel, encouraging walking, cycling and the use of public transport and managing the demand to travel by car. • Investments - Ensure that the University, as an investor, is part of the solution to climate change and biodiversity loss.

• Learning from the pandemic - Build on the experience of the pandemic and the potential shift to more environmentally sustainable working practices. The strategy is underpinned by the following four ‘enablers’: • Governance - Embedding environmental sustainability in the University’s governance and decision making; • The Environmental Sustainability Subcommittee, established in 2021 as a subcommittee of the Planning and Resource Allocation Committee (PRAC), is chaired by Dr David Prout, Pro-Vice-Chancellor (Planning and Resources) and has representatives from across the University and student body. The Subcommittee holds overall responsibility for environmental sustainability at the University. • Reporting - Developing a system of annual reporting of carbon emissions and biodiversity impact within the first twelve months, which will be published in the University of Oxford’s Annual Review and financial accounts; • Funding - Establishing the Oxford Sustainability Fund, making £200 million available for sustainability initiatives over the next 15 years, to finance the programme of action required to reach net zero carbon and biodiversity net gain by 2035; • Offsetting - Establishing a policy to guide our use of carbon offsetting and biodiversity offsetting. Visit our Environmental Sustainability Strategy Q&A page for responses to some of the key questions regarding the strategy.

FUTURE DEVELOPMENT OF THE ESTATE

The University has a number of masterplans which allow for improvements in existing facilities and accommodate the demand for an increase in the size of the functional estate. • The Radcliffe Observatory Quarter provides high quality modern teaching and office-based research facilities that encourage interdisciplinary and collaborative work; Humanities faculties have moved together into the former Radcliffe Infirmary Building and the purpose-built Andrew Wiles Building brings together the Mathematical Institute from three separate locations • The purchase of the Park Hospital site allows for the expansion of the Old Road Campus as a centre for developing world-leading medical research alongside operational clinical facilities • There are opportunities to redevelop and refurbish buildings in the Science Area and Keble Road Triangle to meet demand for state-of-the-art laboratory-based teaching and research • The Begbroke Science Park offers considerable scope for expansion and growth allowing University research to develop hand-in-hand with industrial and commercial enterprise • The Iffley Road Sports Centre provides opportunities to develop new sports facilities comparable to those of other world-leading universities

JOB DESCRIPTION

Job title Division

Head of Energy and Carbon

UAS

Department

Estates Services

Location

The Malthouse, Tidmarsh Lane, Oxford, OX1 1NQ / part virtual

Grade and salary

Grade 10: £61,198 - £70,918

Hours

Full time

Contract type Reporting to

Permanent

Head of Environmental Sustainability

The Role The Head of Energy and Carbon is responsible to the Head of Environmental Sustainability and has oversight of the energy and carbon section of the Environmental Sustainability team. This includes ensuring the University’s successful carbon management programme continues to deliver financial and carbon savings, implementing the Sustainability Design Guide within the University Capital Programme and maintaining compliance with energy legislation. Responsibilities • Lead the team to develop and promote the University Carbon Management Strategy and financial delivery plan, including: • Securing and managing budgets and programme of works necessary to deliver carbon management plan • Interpreting survey reports from external consultants • Responsibility for delivery of projects to the agreed programme • Submitting bids for external funding for carbon reduction projects with an approximate value of £5m / year • Regularly update and direct the application of the University’s Sustainability Design Guide: • Providing professional guidance and expertise to the Estates Services Programme Manager and Project Manager in a broad range of sustainability related matters • Attending the project meetings as necessary

updating as necessary • Participating in and actively supporting the Soft Landings process • Provide leadership, management, direction and development of the team, especially in the key areas of energy management, carbon reduction, and buildings controls. Each of these sections influence the University’s multi million pound annual utility bill. To keep abreast of changing legislation and good practice and ensure that the University is complying with its statutory responsibilities and is also aware of the financial and practical implications of new and future legislation. • Deputising for the Head of Environmental Sustainability on a regular basis, attending internal meetings on behalf of the team. Providing management and direction for the team in the absence of the Head of Environmental Sustainability. • Manage and lead the carbon, energy and water management function of the team (approx. 12fte) to ensure the continued reduction of carbon emissions from the University estate, energy management to ensure legal compliance, efficient energy consumption, well managed energy procurement and the efficient use of heating and ventilation controls. Carrying out PDRs for the section leads, dealing with personnel issues and overseeing their training programme. • Providing advice to smaller building related projects, by: • Advising the Estates Services Building Surveyor or Project Manager • Reviewing project information

• Providing advice to a wide range of stakeholders on sustainability related matters, including: • Interpreting technical information provided by external organisations • Advising on Passivhaus using appropriate energy modelling tools, or other environmental certification scheme • Advising on broader sustainability issues as required, including researching issues as necessary • Representing the University and the team at International and National level conferences such as the IARU sustainability officers meeting, the EAUC conference and playing a part in their working groups where beneficial to the University. • Arranging and delivering induction sessions and continual professional development courses for Estates Services colleagues, the wider University and contractors on construction sustainability standards such as Passivhaus. • Contributing to the team’s organisation of work overseeing the development of templates, naming protocols and filing structures. Other duties as directed by the Head of Environmental Sustainability to meet the demands of the service.

• Providing advice to design teams • Commenting on design team output

• Providing input to project reports as required • Continuously monitoring the effectiveness of the Sustainability Design Guide and

SELECTION CRITERIA

Essential: • A good first degree, or equivalent, in an envi- ronmental, engineering or scientific discipline • Significant management experience and proven ability to lead and motivate a team • Experience in developing, managing and con- trolling budgets • Extensive experience of carbon reduction and sustainable construction projects • Well-developed influencing skills with the ability to communicate effectively with a wide range of stakeholders • Outstanding oral and written communication skills • ‘Can do’ attitude using an evidence base to come up with solutions and suggestions

BENEFITS OF WORKING AT THE UNIVERSITY

Desirable: • Passivhaus designer qualified

Pre-employment screening Standard checks

University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University’s Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan- scheme With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the

Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back- up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family- care The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu. admin.ox.ac.uk/networks The University of Oxford Newcomers’ Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers. ox.ac.uk.

If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. This job includes hazards or safety-critical activi- ties. If you are offered the post, you will be asked to complete a health questionnaire which will be assessed by our Occupational Health Service , and the offer of employment will be subject a success- ful outcome of this assessment. The hazards or safety-critical duties involved are as follows: • Lone Working • Driving on University business • Travel outside of Europe or North America on University Business Additional security pre-employment checks This job includes duties that will require additional security pre-employment checks: • University security screening (eg identity checks)

APPLICATION PROCESS

The University is being supported on this recruitment campaign by the search consultancy The Management Recruitment Group (MRG).

To arrange a confidential briefing conversation please contact our advisor Craig Douglas.

Craig Douglas | Senior Manager craig.douglas@mrgglobal.com 07355 093 394 | 020 3962 9900

Applications should consist of a comprehensive CV and a covering letter and should be sent to craig.douglas@mrgpeople.co.uk

The closing date is Sunday 20 th August 2023.

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