SWVS 2024 Sponsorship Prospectus

Fort Worth Convention Center Fort Worth, Texas September 26 - 29, 2024

MEET YOUR MARKET

Sell your products and services face-to-face to one of the largest audiences of veterinary professionals — With 2,500 qualified buyers as attendees, including 1,700+ DVMs, SWVS is a four-day action packed event where veterinary professionals come to discover, shop and buy. From new products to the latest technologies, the SWVS exhibit hall floor showcases everything the veterinary industry wants and needs to keep pace with rapid changes in the marketplace.

Under 25: 3% 25 - 34: 25% 35 - 49: 27% 50 - 65: 39% Over 65: 6%

Male: 30% Female: 70%

AGE

GENDER

DVMs: 1,727 Technicians: 987 Veterinary Assistant: 162 Office Staff/Practice Managers: 369 Students: 162 Exhibits Only Guests: 261 2023 3,668 Total

DVMs: 1,581 Technicians: 881 Veterinary Assistant: 179 Office Staff/Practice Managers: 375 Students: 122 Exhibits Only Guests: 278 2022 3,416 Total

1,581 DVMs

1,727 DVMs

SWVS Attendees Value the Exhibit Hall

Top States In Attendance Texas

Attendees spend approximately $2 million in the exhibit hall 94% spend 5+ hours on the exhibit hall floor Make purchasing decisions or recommendations based on their experiences at SWVS 85% rank the exhibit hall a vital part of the educational experience , seeing products and comparing competitors I’m able to reach all the top decision-makers from across the region, all while experiencing the camaraderie and southern hospitality SWVS is known for . Pam Mitchell, MS, DVM Professional Services Veterinarian, Strategic Accounts Dechra

1 2 3 4 5 6 7 8 9 10

Oklahoma Louisiana California Colorado Kansas New Mexico Arkansas Georgia Ohio

Get in Touch: email or call Angie at angie@swvs.org or 972.664.9803

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EXHIBITOR OPPORTUNITIES

We Attract A Crowd ... Of Your Top Prospects

Thursday Night Exhibitor Welcome Reception Attendees enjoy a fun evening of shopping, socializing and networking with exhibitors and sponsors inside the hall. Friday Night Attendee Sip-n-Shop Inside the Exhibit Hall Attendees can use their complimentary drink ticket to unwind while mingling with exhibitors. Refreshment Breaks Held on the Exhibit Hall Floor Two breaks Fri & Sat for attendees in the exhibit hall. Lunch Served Inside the Exhibit Hall Fri & Sat lunch in the exhibit hall for attendees.

95% of Exhibitors Return Every Year. The Reason – THEY GET RESULTS Booth Package Fee Includes • Standard 8’ black back drape with 3’ side black drape • One (1) 6’ x 30” skirted table, two (2) chairs, and one (1) wastebasket • 18” x 12” identification sign with company name Non-Profit Booth Package Includes • Standard 8’ back drape and 3’ side drape • One 6’ x 30” skirted table, two chairs and one wastebasket • 18” x 12” identification sign with company name • Company listings in Registration Guide, On-Site Guide and Event App • Four complimentary badges per 10’x10’ booth • 24-Hour security in exhibit hall

• Company listing in Registration Guide and On-Site Guide • Customized exhibitor profile in the event mobile app • Four (4) Exhibitor Staff Badges per 10’ x 10’ booth (additional • badges can be purchased) • One (1) Complimentary lead retrieval device • Two (2) Friday & Two (2) Saturday complimentary lunch tickets • 24-Hour security in the exhibit hall

Booths do not include electrical, carpet and other accessories. These items may be rented through the official service vendors, or provided by the exhibitor. The convention center has concrete flooring and exhibitors are required to have flooring to cover their full exhibit space.

Exhibit Booth Fees 10’ x 10’ Inline Booth 10’ x 10’ Corner Booth

$2,600 $2,800 $2,850 $3,050 $500

10’ x 10’ Premium Inline Booth 10’ x 10’ Premium Corner Booth 10’ x 10’ Non-profit (must show proof of 501c3)

50% deposit is required when booking — balance is due by May 1, 2024.

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SPONSORSHIP PACKAGES SPONSORSHIP LEVELS Contact Executive Director Tina Garcia at 972.664.9808 or tina@swvs.org. SWVS is committed to helping you engage your audience and achieve your goals. We're happy to create unique packages that work best for you. Sponsorship Levels SPONSORSHIP LEVELS Contact Executive Director Tina Garcia at 972.664.9808 or tina@swvs.org. SWVS is committed to helping you engage your audience and achieve your goals. We're happy to create unique packages that work best for you.

Title $50,000

Diamond $20,000 + Title $50,000

Platinum $15,000 Diamond $20,000 +

Gold $10,000 Platinum $15,000

Silver $5,000 Gold $10,000

B ronze $ 3 , 0 00 Silver $5,000

B ronze $ 3 , 0 00

Sponsor Showcase • Logo on Commemorative T-Shirt • Logo Scrolling on SWV S Website Homepage • $1,500 Value

Included In All Packages

Full-Page Ad $1, 2 00 Value Inside Front Cover Full-Page Ad $3,000 Value Inside Front Cover Full-Page Ad $ 3 , 0 00 Value Full-Page Ad $1, 2 00 Value

Inside Front Cover Full-Page Ad $3,000 Value Inside Front Cover Full-Page Ad $ 3 , 0 00 Value Inside Back Cover $ 3,0 00 Inside Back Cover 3,000 Value

Inside Front Cover Full-Page Ad $ 3 , 0 00 Value

Inside Back Cover Full-Page Ad $ 3,0 00 Value Inside Back Cover Full-Page Ad $ 3,000 Value Inside Front Cover 3 , 0 00 Value Back Cover $2,700 Value

Full-Page Ad $1, 2 00 Value Full-Page Ad $1, 2 00 Value

Half-Page Ad $ 60 0 Value Full-Page Ad $1, 2 00 Value

Half-Page Ad $ 60 0 Value

Ad In Reg Guide

Back Cover Full-Page Ad $2,700 Value 2 Scavenger Locations $2,000 Value

Half-Page Ad $ 60 0 Value Full-Page Ad $1, 2 00 Value

Quarter-Page Ad $ 300 Value Half-Page Ad 60 0 Value

Quarter-Page Ad $ 300 Value

Ad In On-Site Guide

1 Scavenger Location $1,500 Value 2 Scavenger Locations $2,000 Value

1 Scavenger Location $1,500 Value

1 Scavenger Location $1,500 Value 1 Scavenger Location $1,500 Value

1 Scavenger Location $1,500 Value

Scavenger Hunt

Exclusive Message Emailed to Over 24,000 $ 4 ,500 Value Registration Guide and On-Site Guide, Exhibitor Listing and Profiles Custom Facebook & Twitter Message $500 Value E-Blast

Registration Guide and On-Site Guide, Exhibitor Listing and Profiles Custom Facebook & Twitter Message $500 Value Logo as Sponsor in all SWVS E-blasts $1,500 Value Exclusive Message Emailed to Over 24,000 $2,500 Value

Exclusive Message Emailed to Over 24,000 $2,500 Value Registration Guide and On-Site Guide, Exhibitor Listing and Profiles Custom Facebook & Twitter Message $500 Value SWVS Website Hotel Booking Page Button Ad Exclusive Mobile App Sponsor and SWVS Hotel Booking Page Button Ad $ 10 ,000 Value $1,000 Value $ 2 ,500 Value

Registration Guide and On-Site Guide, Exhibitor Listing and Profiles Custom Facebook & Twitter Message $500 Value Exclusive Mobile App Sponsor and SWVS Hotel Booking Page Button Ad $ 10 ,000 Value $ 3,000 Value Exclusive Message Emailed to Over 24,000 $ 2 ,500 Value 4

Logo as Sponsor in all SWVS E-blasts $1,500 Value Registration Guide and On-Site Guide, Exhibitor Listing and Profiles Registration Guide and On-Site Guide, Exhibitor Listing and Profiles Custom Facebook & Twitter Message $500 Value Logo as Sponsor in all $1,500 Value E-blasts

Logo as Sponsor in all SWVS E-blasts $1,500 Value Registration Guide and On-Site Guide, Exhibitor Listing and Profiles Custom Facebook & Twitter Message $500 Value

E-Blast

Logo Placement

Social Media

SWVS Website SWVS Website SWVS Website

SWVS Website SWVS Website

Hotel Booking Page Button Ad

Digital Advertising

$ 3,000 Value

$1,000 Value

$1,000 Value $1,000 Value

$1,000 Value

Conference Bag Insert

Included $2,000 Value Conference Bag Insert

Included $2,000 Value

Included $2,000 Value Included $2,000 Value

Included $2,000 Value

Hospitality Hour Exhibit Hall Welcome Reception, Thursday $ 5 ,000 Value Hospitality Hour Exhibit Hall Welcome Reception, Thursday $ 5 ,000 value

Hospitality Hour Exhibit Hall Welcome Reception, Thursday $ 5 ,000 Value Hospitality Hour Exhibit Hall Welcome Reception, Thursday $ 5 ,000 Value

Hospitality Hour Exhibit Hall Welcome Reception, Thursday $ 5 ,000 Value

Hospitality Hour Exhibit Hall Hospitality Sip-n- Shop Exclusive Sponsor 500 drink tickets $34,000 Value Welcome Reception, Thursday $ 5 ,000 value

Hospitality Sip-n- Shop Exclusive Sponsor 500 drink tickets $34,000 Value

Hospitality Opportunities

On-Site Meter Board 2 Included $2,400 Value

2 Included $ 3 , 0 00 Value On-Site Meter Board $2,400 Value

1 Included $1, 5 00 Value 2 Included $ 3 , 0

1 Included $1, 5 00 Value

Exhibitor Lunch & Learn Session

Included $3,500 Value Exhibitor Lunch & Learn Session

Included $ 4, 5 00 Value $3,500 Value

Included $ 4, 5 00 Value

Aisle Signage, Exhibit Entrance Hall Banner AND GOBO @ Registra- tion $10,000 Value AND Hotel Suite; $3,700 Value

Aisle Signage AND GOBO $3,500 Value Aisle Signage, Exhibit Entrance Hall Banner AND GOBO @ Registra- tion $10,000 Value AND Hotel Suite; $3,700 Value

Aisle Signage AND GOBO $3,500 Value

Added Extras

$ 1 5,4 00 29,500

$9, 8 00 $ 1 5,4 00

$ 29,500

Total Value

$7 0 , 0 00

$4 0 , 0 00 $7 , 00

$5, 9 00 $9, 8

$5, 9 00

$4 0 , 0 00

SWVS is committed to helping you engage your audience and achieve your goals. We’re happy to create unique packages that work best for you.

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PUBLICATIONS ADVERTISING

REGISTRATION GUIDE 35,000 REACHED Get the most bang for your buck! The Registration Guide is emailed out to over 35,000 prospective attendees in May 2023. It is sent as a marketing guide to encourage early registration. ON-SITE GUIDE 3,500+ IN CONFERENCE BAGS The On-Site Guide is given to all SWVS attendees as a guide for CE Classes and SWVS events.

Registration Guide

Fees

Priority Not Exclusive Not Exclusive Not Exclusive Not Exclusive Priority Not Exclusive Not Exclusive Not Exclusive Not Exclusive

REGISTRATION GUIDE

SOUTHWEST VETERINARY SYMPOSIUM

Full Spread (2 Pages)

$2,400

Full-Page Ad

$1,200

Half-Page Ad

$600

Quarter-Page Ad

$300

On-Site Guide

Fees

ON-SITE GUIDE

SOUTHWEST VETERINARY SYMPOSIUM

Full Spread (2 Pages)

$2,400

Full-Page Ad

$1,200

Half-Page Ad

$600

Quarter-Page Ad

$300

SEPTEMBER 21-24 | SAN ANTONIO, TX

DIGITAL MARKETING

Exclusive Registration Confirmation Ad Every person that registers via the SWVS website will receive an email confirmation with your ad. Over 95% of attendees register online. SWVS App Banner Engage with attendees with a banner ad that will be seen on the SWVS app. Mobile App Push Notifications Customize a Push Notification to attendees on specific days and times during the conference.

Fees

Exclusive Registration Confirmation Email Ad (600 w x 100 h pixel)

$1,500

SWVS App Banner

$1,500

Mobile App Push Notifications

$500

Get in Touch: email or call Angie at angie@swvs.org or 972.664.9803

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CONTINUING EDUCATION SPONSORSHIP

Sponsor SWVS CE Sessions Choose a current SWVS speaker that is scheduled to be on the program and the exhibiting sponsor will have their logo on the speaker podium, listed in the Registration Guide and On-Site Guide, shown on SWVS website and a social media thank you post.

CE Sponsorship Fees Priority Master Class $1,000 Exclusive Interactive Lab $2,000 Exclusive Speaker/CE Session Half-Day $2,500 Exclusive Speaker/CE Session Full-Day $4,500 Exclusive CE Track $10,000 Exclusive

Exhibitor Education Sessions Exhibiting Sponsor will provide your own speaker for a 50 minute session with topics that focus on veterinary issues and services. Sponsor will be able to provide a handout or giveaway in each seat or back of room. Session description must be submitted no later than July 1st for CE approval. SWVS will add the session to the online agenda. Exhibitor Lunch & Learns Session Exhibitor provides speaker and topic. SWVS provides the lunch for the attendees and same benefits as an Exhibitor Education Session. Exhibitor Lunch & Learn Session topics must be submitted no later than July 1st for CE approval.

Day

Time

Fees

Thurs 4:00 PM $4,500 2 Available Fri/ Sat/ Sun 7:00 - 8:00 AM $4,500 2 Available Fri / Sat / Sun Morning 8:00 - 12:20 PM $4,500 2 Available Fri / Sat Afternoon 2:00 - 5:20 PM $4,500 2 Available

Day

Time Available

Friday 12:30 - 1:30 PM 5 Available Saturday 12:30 - 1:30 PM 5 Available

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CE Sponsorship

Fees

Priority

Meet the Expert Lunch

$500

Exclusive

Master Class SEARCHING FOR SOMETHING SPECIFIC? SWVS provides a variety of sponsorship opportunities sold individually. Take a look at the many ways you can promote your business at SWVS 2024. You can add individual items to a prepackaged sponsorship or pick and choose individual items. Act quickly, as several options are exclusive to one sponsor! PROMOTIONAL SPONSOR OPPORTUNITIES $1,000 Exclusive Interactive Lab $2,000 Exclusive Speaker/CE Session Half-Day Speaker/CE Session Full-Day $2,500 Exclusive $3,500 Exclusive Exhibitor Satellite Sessions Fees Priority Thursday, 2 :00 - 5 :00 PM $2,500 4 Available $3,500 4 Available

SPON

Friday, 12:30 - 1:30 PM (Includes Buffet Lunch) Saturday, 12:30 - 1:30 PM (Includes Buffet Lunch)

$3,500

4 Available

Signage

Other Conference Opportunities Other Fees Priority Conference Bags $ 15 ,000 Exclusive

On-Site Signage

Fees

Priority

Corridor Banner

$2,700 +

Not Exclusive

Escalator Runner

$2,000 +

Limited to 2

Hotel Room Drops

$10,000 Limited to 2

Not Exclusive

$2,000 +

Floor Clings to Booth

Hotel Room Keys

$ 5 ,000

Exclusive

SOLD

$1, 5 00 +

Not Exclusive

Meter B oard Floor Sign

Conference Name Badges

$5,000

Exclusive

$ 2 , 5 00 +

Massage Lounge

$5,000

Exclusive

Water Cooler Sign

Exclusive

$5,000

2nd Floor Lounge

Online

Exclusive

$5,000

Exhibit Hall Floor Lounge

Website Advertising

Fees

Priority

$2,500

Not Exclusive

Friday - Sunday Coffee & Pastries

$1, 5 00

Not Exclusive

Registration Confirmation Email Ad

$2,500

Not Exclusive

Booth Happy Hour/ On-Site Happy Hour/ Off-Site Happy Hour ( agenda listing ) Meeting Room For One-On-One (all-day use )

$2,500

Not Exclusive

Conference Bag Inserts

$2,000 Not Exclusive

SOLD SOLD

Table Tents on Lunch Tables

$1, 5 00

Exclusive

Scavenger Hunt

$1, 5 00 Limited to 25

$500

Not Exclusive

Mother's Room

In-Kind

Water Bottles

Exclusive

10 swvs.org

SOLD SOLD

Exclusive Exclusive

Pens

In-Kind In-Kind

Notepads

Scavenger Hunt - $1,500 to Participate The most exciting way to be seen at SWVS is to secure your spot in our Scavenger Hunt. Attendees will visit each of the 25 booths on the hunt for a chance to win great prizes. As a Scavenger Hunt sponsor, attendees will scan the QR code in your booth to be entered in the drawing for fabulous prizes.

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IMPORTANT CONTACT INFORMATION

SWVS Exhibitor and Sponsorship Contact Angie Hickman, CEM Phone: 972.664.9803 Email: angie@swvs.org

SWVS Registration and Housing Contact Tina Garcia, CMM, CMP, CEM

Phone: 972.664.9808 Email: info@swvs.org

The Southwest Veterinary Symposium (SWVS) will hold its annual veterinary conference in Fort Worth, Texas at the Fort Worth Convention Center, September 26 - 29, 2024. www. swvs.org

SWVS FUTURE DATES

SWVS 2025: September 25 - 28 Fort Worth Convention Center Fort Worth, TX

SWVS 2026: September 17 - 20 Henry B. Gonzalez Convention Center San Antonio, Texas

SWVS 2027: Setember 30 - October 3 Kay Bailey Hutchinson Convention Center Dallas, Texas

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