REGULATIONS AND POLICIES Insurance
Exhibitors are required to provide liability insurance and hold harmless OPEI EXPO, LLC d/b/a Equip Exposition and their representatives. Please see Exhibit B the Terms and Conditions and your exhibit space contract to review requirements. All exhibitors are required to submit to Show Management evidence of securing this coverage prior to move-in. Independent Display House/Contractor Notification Exhibitors using an independent Third Party/Display House/Contractor should provide Show Management a copy of the third party’s insurance certificat e and notify Fern, our official show contractor/decorator. Your company and any third party you hire for the trade show will be subject to the responsibility for claims arising during the move-in/show/move- out of the 2024 Equip Exposition and should meet all the coverage requirements mentioned in Exhibit B. Certificates of Insurance should be received by Show Management thirty (30) days prior to the first move-in day. Fire Safety Regulations The Kentucky State Fire Marshal requirements are listed in this section of this manual. You must read and understand if your exhibit requires additional consideration.
Photographs Exhibitors and visitors must obtain permission from other exhibitors before photographing products or exhibits. Paging/Messages The facility public address system is reserved for emergencies and Show Management use only. Parking Parking is free to all exhibitors and attendees. Exhibitors are to park in Lots C, D and E. Trucks and Trucks with Trailers are to be parked in Lot K.
First Aid First Aid Stations are in the South Wing B and outside near the demo area. During show hours call 502-367- 5000. Before or after show hours dial 911. Noise Restrictions Show Management reserves the right to cancel any exhibit space contract without penalty in the event the sound volume is not maintained at a level to avoid interference with neighboring exhibitors, or in any way disrupts the Show.
Exhibition Policy/No Suitcasing Please note that any attendee who is observed to be soliciting business in the aisles or other public spaces, in another company’s booth or in violation of any portion of the Equip Exposition Exhibition Policy, will be asked to leave immediately. Additional penalties may be applied. Please report to show management any violations you may observe. Equip Exposition recognizes that suitcasing may also take the form of commercial activity conducted from a hotel guest room or hospitality suite, a restaurant, club, or any other public place of assembly. For the purposes of this policy, suitcasing violations may occur at venues other than the exhibition floor and at other events. Equip Exposition policy is that show management must be informed of any hospitality suites with expressed consent must be received prior to the event. Payments/Space Charges Exhibitors with a balance due will NOT be allowed to move-in. Your exhibit space contract balance is due on or before June 1, 2024. If final payment is not received, Show Management has the option of reselling the exhibit space.
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